Family Assessment Service Engagement Event 21 st August 2013 NWCE-9A3GPK

Agenda Welcome and Introductions – Chris Higgs Key Commissioning Issues – Chris Higgs The Procurement Process & Timescales – Joanne Stanton Green Questions

Services to be provided in Liverpool Contract to start from 1 st April 2014 for 3 years (possible extension for further 1 year based on budget availability and performance) Family Assessment Service

Legislation, Regulations & Guidance The Children Act 1989 The Public Law Outline (PLO); Practice Direction Guide to Case Management in Public Law Proceedings Good Practice Guidance on Working with Parents with a Learning Disability (DH 2007)

General Process Independent Family Assessments Instructed by the LA Capacity & ability of parents and/or other family to care and protect their children 60 full assessments per year

Specific Process Referrals by Designated Officer of LCC – Letter of Instruction – SW Assessment – Chronology – Other reports etc when available Timetable for starting the assessment Contact with family members within 5 working days Quarterly meeting with Designated Officer

Assessment Skills & abilities of family members to care for the children of the family Capacity & ability to protect and promote the safety & wellbeing of children to good-enough standard Capacity of family members to change

Assessment (contd) 8 meetings between assessor and family members Maximum of 8 weeks Written report – quality assured Failure to cooperate/termination of assessment

Assessment (contd) After completion assessor to be available to Present outcome of the assessment Attend ‘Professionals Meetings’ Attend court Provide a statement for court and give evidence Address any additional issues

Performance Monitoring & Management Information Number of assessments completed Commencement of assessments Completion of assessments in timescale Reports produced QA of reports Quarterly meetings with LCC Number of assessments ceased Meetings attended/courts attended etc

Tender Opportunity Family Assessment Service NWCE-9A3GPK

The Procurement Exercise The Procurement exercise will be conducted using a: Part B Open Tender Process

The Procurement Exercise The Part B Open Tender Process Procurement Exercise will be carried out in one stage: an Invitation to Tender (ITT) will be issued to you via the electronic portal containing all of the information that you need in order to submit your bid: Specification – the service to be purchased Background information Budget available Documents to complete and return

The Procurement Exercise Bidders need to return to LCC: Questionnaire – organisational information that allow LCC to assess the company (together with required attachments, financial docs, policies and procedures etc…) Method statement document – a series of questions that allow us to assess how you would meet the requirements of the service – your response is assessed against model answers prepared by Commissioner Pricing schedule – allows you to demonstrate that you can deliver the service specified within budget – assessed by Finance Officers using a standard format – worth 60% of total score

The Procurement Exercise Timetable StageAnticipated Timing Bidders Day21 st August 2013 Issue of ITT Documentsw/c 02/09/ 2013 ITT Return datew/c 30/09/2013 Interview/Presentationw/c 28/10/2013 ITT Evaluation completed byw/c 18/11/2013 LCC Governance Processes02/12/2013 – 31/01/2014 Contract Awardw/c 03/02/2014 Contract start date 01/04/2014 For avoidance of doubt, LCC reserves the right: To alter the timings of any of the stages within the Tender process To withdraw the ITT at any time

Tender Opportunity The Chest (Due North) This tender opportunity will only be available via the “The Chest” (Due North) This will be a full end to end electronic procurement exercise All questions/correspondence will be conducted via “The Chest” (Due North) No questions/correspondence will be answered outside of “The Chest” (Due North)

Tender Opportunity The Chest (Due North) Registration for suppliers to “The Chest” (Due North) site is free. Access to the tender opportunity on “The Chest” (Due North) can be accessed via the following link

Tender Opportunity The Chest (Due North) Suppliers once registered can access support by using the supplier support guidance documents provided via “The Chest” (Due North) site. For technical support Due North staff can be contacted by using the phone number advised on the supplier home page.

Key Elements to Consider Attachments not labelled correctly as per question Missing attachments – LCC can request some of the required attachments to ensure compliance with requirements (but these cannot be scored) Missing Financial details – LCC cannot request you submit a missing pricing schedule Printed Signatures are not acceptable these need to be either an electronic signature or hand written signature scanned and uploaded as a separate attachment

Key Elements to Consider cont…. References – Contact the referee firstly to ensure that they will provide a reference – Secondly, that they will be available to provide this within the evaluation time period advised – Thirdly check that contact details provided are correct, i.e. address

Key Elements to Consider cont….. Please ensure that you answer all questions as fully as possible – including all attachments that you are asked to provide as part of your ITT submission Ensure that you fill out the enclosed Checklist indicating if you have included an enclosure ‘Yes’ or ‘No’ If you are unsure about any aspect of the service or procurement process please ask via the Discussion area on The Chest

Key Elements to Consider cont….. Ensure that you leave enough time to upload all of your documents before the closing time / date.

Thank you for your time Questions?