1. Learning Disabilities and Autistic Spectrum Conditions Framework Provider Briefing June –July 2016

2. Introductions and aims of today’s briefing
Update on Consultation.
Provide a brief outline of the new framework and timescales.
Provide an understanding of the procurement process and the tender documentation to be used.
Answer questions or concerns that providers may have about the process for this contract opportunity.

3. Commissioning for Outcomes Consultation
Newcastle City Council is changing the way it buys and reviews the support people with Learning Disabilities get with the aims of making sure:
People’s support is person centred and flexible
Outcome based commissioning is the way of working for everyone
Support costs are worked out for each person to help get a good life
Support contracts are flexible and personal not based on hours
We want to change:
How care management works with people
How support is designed, commissioned and reviewed for individuals
How support is commissioned, and monitored with providers

4. We engaged Inclusion North to work with provider organisations, people with Learning Disabilities and their families to find out what they think is important in this change.
To facilitate this, they have conducted workshops, telephone interviews, surveys and meetings.
The major theme running through the findings was FLEXIBILITY:
In how people are supported and being able to flex their support
In contracts that recognise the flexible support to individuals
In how people’s plans and personal outcomes inform their support
The detailed findings of this work will be woven into the specification for the new Framework agreement.

5. Framework Agreement Life-course Framework Agreement
For children and adults who are resident within the City of Newcastle and who have Learning Disabilities, Learning Disabilities and Autism or Autistic Spectrum Conditions, including those with challenging behavioural issues.
The Framework is divided into Non-Complex and Complex Support Lots and will be for a period of 36 months commencing 01 April 2017 until 31 March 2020, with an option to extend for up to a further 12 months.
Commissioning for outcomes
Move to Individual Service Funds over the life of the Framework.

6. All timescales are subject to change.
WC 25 July 2016 – Tender Documents published on the Electronic Tendering Portal
WC 29 Aug 2016 – Deadline for the return of all tender documents (Via Electronic Tendering Portal only)
Sept/ Oct 2016– Evaluation
WC 28 Nov 2016 – The council will announce its intent to award and adhere to the 10 day Alcatel standstill period
1 Apr 2017 – Contract commences
All timescales are subject to change.

7. How to tender for the opportunities
All Tender documentation will only be published via the Council Electronic Tendering System at website - or
In order to be considered for the opportunities, please register your details free of charge on the above Electronic Tendering Portal. Once registered you can express an interest in contracts and download the tender documentation
You can register your details on the tendering portal by entering the ‘Suppliers Area’ and following the registration instructions
If you are experiencing a problem please read the reference guides which can be found at
If you still have no solution to your problem please contact: Due North Support Team By Tel: or By

8. USING OPEN PROCEDURE - Documents
Each invitation to tender will consist of the following
documents:
ITT Part 1 - Introduction and organisation’s guide to the open procedure
ITT Part 2 - Summary instructions and details of Contract
ITT Schedule 1 Specification
ITT Schedule 2 Contract
ITT Schedule 3 Form of Tender
ITT Schedule 4 Certificate of Non Collusion and Non Canvassing
ITT Schedule 5 Pre-Qualification Questionnaire (PQQ)
ITT Schedule 6 Tender Response Form
ITT Schedule 7 TUPE Information l

9. Documents Summary instructions and details of Contract
Contains a checklist for tenderers to consider when submitting documents.
If tenderers do not provide within their Tender submission, all of the itemised documents requested within the checklist, this may cause the Tender submission to be deemed non-compliant and not be considered
Form of Tender
Includes the pricing schedule – please remember to sign your agreement to this.

10. l Documents Pre-qualification Questionnaire
For Consortium and/or sub-contractor(s):
Please note each member of any consortium and/or sub-contractor(s) delivering any part of the services under this Contract(s) must answer all the PQQ questions except for Technical Capacity section. 
Only the actual Bidder (e.g. the party who will sign the Contract) need answer Technical Capacity section but should do so on behalf of all the members of the consortium and/or sub-contractor(s) involved in the tender.
Tender Response Form
Should be completed in response to the requirements stated within the specification
The questions are weighted accordingly and this is stated on the form l

11. Questions and Answers
For audit trail purposes all queries relating to the published tender information must be raised electronically via the Electronic Portal facility.
Please leave sufficient time to allow the Council to respond to your questions and raise your queries no less than four working days before the tender return date
Please note that our responses to any queries or clarification requests may, at the Council’s discretion, be circulated to all Tenderers
Please ensure you allow sufficient time to upload your tender submission to the Electronic Tendering Portal, as a 1 second delay over the deadline will be deemed as a late tender submission and may not be considered.

12. Procurement Contact
The Procurement Officer responsible for the procurement activity is Michael Satchell, Telephone: ;
The Commissioning Officer is Susan Djouama, Telephone: ;
Please note for audit trail purposes all questions regarding the tender must be raised via the electronic tendering portal through the discussion facility.
Please remember to give yourself enough time to upload your tender submission.