1. Fasset Briefing Session
FAS/ZS/MCD/PRSERVICES/CON941

2. Fasset Briefing Session
FAS/ZS/MCD/PRSERVICES/CON941
AGENDA

3. Agenda
Fasset Briefing Session
FAS/ZS/MCD/PRSERVICES/CON941
09:00 – 09:10
Registration
09:10 – 09:30
COMPULSORY: General Guidelines To Tendering With Fasset
09:30 – 10:30
FAS/ZS/MCD/TTLSERVICES/CON940

4. General Instructions to Bidders
Fasset Briefing Session
FAS/ZS/MCD/PRSERVICES/CON941
General Instructions to Bidders

5. General notes related to the Briefing Session
Instructions
Fasset Briefing Session
FAS/ZS/COMM/TTL/CON765FAS/ZS/COMM/TTL/CON765
General notes related to the Briefing Session
Attendance registers: Each bidder MUST sign the technical session register.
In addition to the signed register, each bidder will be issued with a colour coded letter of attendance with a Fasset stamp and a Fasset signature.
This letter of attendance must be included in your original copy of your bid submission!
Minutes of the briefing session will be ed to all attendees next week.
FAS/ZS/COMM/TTL/CON765
FAS/ZS/COMM/TTL/CON765

6. General notes related to the Briefing Session
Instructions
Fasset Briefing Session
General notes related to the Briefing Session
Bidders are reminded: Telephonic requests for clarification will still not be accepted. Any clarification required by a bidder regarding the meaning or interpretation of the Terms of Reference, or any other aspect concerning the bid is to be requested in writing via from Zandile Skosana
A reply will be forwarded within three (3) working days. All questions and answers will be published on the Fasset website as appropriate and s will be sent to all prospective bidders after the cut-off date, for queries ie Monday, 12 February 2018.
The bid reference number should be quoted in all correspondence.
 - FAS/ZS/MCD/PRSERVICES/CON941

7. Instructions
Fasset Briefing Session
CONDITIONS AND INSTRUCTIONS THAT BIDDERS NEED TO TAKE NOTE OF:
One (1) original plus four (3) hard copies of the bid and a soft copy with the pricing schedule on a separate envelope, i.e. four(4) documents and a soft copy handed in/delivered to the address on the bid document.
Only bids that are submitted as one (1) original plus four (3) hard copies and a soft copy with the pricing schedule will be accepted as valid and responsive. The original and copies will be distributed to the tender evaluation panel, and must contain the same information and must all be neatly marked and professionally presented.
NB: Bidders must indicate on the cover of each document whether it is the original or a copy. Copies must be numbered, e.g. Copy 1.

8. Instructions
Fasset Briefing Session
CONDITIONS AND INSTRUCTIONS THAT BIDDERS NEED TO TAKE NOTE OF:
Bids should be submitted in a sealed envelope, marked with:
Bid number FAS/ZS/MCD/PRSERVICES/CON941
Monday, 19 February 2018 (at 11:00).
The name and address of the bidder
Documents submitted on time by bidders shall not be returned.
Bids received late shall not be considered. A bid will be considered late if it arrived even one second after 11:00 or any time thereafter. The tender (bid) box shall be locked at exactly 11:00 and bids arriving late will not be considered under any circumstances. Bids received late shall be returned unopened to the bidder. Bidders are therefore strongly advised to ensure that bids be despatched allowing enough time for any unforeseen events that may delay the delivery of the bid.

9. Instructions GENERAL CONDITIONS OF CONTRACT
Fasset Briefing Session
FAS/ZS/MCD/PRSERVICES/CON941
GENERAL CONDITIONS OF CONTRACT
The General Conditions of Contract must be accepted. The GCC can be downloaded from the Fasset website. Please refer to link below:
SECTION A
Please note Section A should NOT be submitted with the proposal. The following areas are included to guide your proposal.
BACKGROUND
BID SUBMISSION INSTRUCTIONS
PRE-QUALIFICATION CRITERIA
CONTRACT FORM

10. To be completed and submitted as part of the proposal
Fasset Briefing Session
SECTION B
To be completed and submitted as part of the proposal

11. Section B – Compliance Documents
Fasset Briefing Session
Section B – Compliance Documents
Special Conditions accepted and signed, any deviation to be indicated in the last page.
POPI Act Consent
Declaration of Interest
Declaration of bidders past SCM practices
Certificate of Independent Bid Determination
Preference Points Claim Form – indicate if subcontracting on page 35.
Invitation to Bid
Tax Compliance

12. Business Registration Certificate VAT Registration Certificates
SECTION B
Fasset Briefing Session
BEE Certificates from SANAS accredited agencies/ original sworn affidavits
CSD Summary Report
Business Registration Certificate
VAT Registration Certificates
Pre-Compliance Checklist

13. Supply Chain Management (SCM)
Fasset Briefing Session
Supply Chain Management (SCM)

14. SCM Process Fasset Briefing Session
Potential Providers access documentation by:
Downloading from Fasset's website
Request via from Fasset
Fasset advertisement appears in:
The Government Gazette
The Fasset website
E-tender Portal

15. SCM Process Fasset Briefing Session
Round 1: Compliance
Each submission is checked for compliance. i.e. Does the submission contain the required documentation?

16. SCM Process Round 2: Functionality Fasset Briefing Session
Each submission is evaluated by the bid evaluation committee according to the evaluation criteria indicated in the bid document. It is therefore important to ensure that your submission addresses all the items included in the evaluation criteria and providers are urged to note the weighting that is attached to each criterion.
A score is allocated to each submission and if the document scores more than the minimum requirement for functionality e.g. 70%, it will move to the next round in the evaluation process.

17. Pricing and B-BBEE points
SCM Process
Fasset Briefing Session
Round 3:
Pricing and B-BBEE points
Each submission with a functionality score of more than the minimum required, will then be on equal footing.
The proposed price and B-BEE compliance are the only aspects taken into account in this round. The final evaluation score is calculated on the 80/20 principle (as indicated in the bid document).
The submission that scores the highest in this round will be awarded the tender or it may be a lower scoring bid on justifiable grounds or no award at all.

18. COMBINING PRICE AND B-BBEE POINTS
SCM Process
Fasset Briefing Session
COMBINING PRICE AND B-BBEE POINTS
It is important to note that the BEC may recommend that the contract be awarded to a bidder obtaining the highest aggregate mark or to a lower scoring bid on justifiable grounds.

19. Contracting will follow.
SCM Process
Fasset Briefing Session
ADJUDICATION OF BID
Successful / unsuccessful bidders will be notified either via and / or telephonically.
The names of successful bidders will also be advertised in the Government Gazette and on the Fasset website.
Contracting will follow.

20. SCM
Fasset Briefing Session
QUESTIONS