1. Electronic Form Solution: RAF/2013/00020 Compulsory Briefing Session
The Road Accident Fund
23 July 2013

2. AGENDA 2. Introduction of the RAF members
Welcome
2. Introduction of the RAF members
3. Circulation of Attendance Register
Presentation By RAF :
Procurement – Process and Compliance
ICT Department -Scope/specification
Q & A
6. Closing

3. Details of the Bid REQUEST FOR PROPOSAL:ELECTRONIC FORM SOLUTION
Compulsory briefing session 23 July 2013.
Published 12 July 2013
Closing date 06 August
All questions / enquiries outside this forum will be via to: not later than 11:00 on 26th July 2013
Questions/ Answers will be published on the RAF Website on
29th July 2013.

4. BACKGROUND Road Accident Fund (RAF) wishes
to develop an online claims e-form. The RAF therefore, requests
proposals from bidders who are able to develop and provide the E-forms
Solution that will allow claimants to capture their claims online.

5. Compliance
Compulsory Documents (Valid & Original Tax Clearance Certificate)
Page 5-Checklist of documents to be submitted
Please ensure that the bid document is signed where required
Completed bid and response to evaluation must be submitted

6. Evaluation Criteria Mandatory Requirements
The following specific requirements must be met by the bidders and it
will be expected of bidders to supply proof or confirm their commitment
where applicable.
The bidder must provide a Project Manager with a relevant Project Management Qualification. (Kindly attach proof of qualification)
The bidder confirms that it has read and understands the terms and conditions set out in the attached Service Level Agreement (SLA) (Annexure J) which terms and conditions the bidder accepts, in the event that the RAF awards a contract to the bidder pursuant to this bid. The Initialled Draft SLA by the bidder must be attached to the bid response in duplicate. (please mark the appropriate box)
Failure by the RAF and the successful bidder to conclude a contract within sixty (60) days following the issuing by the RAF of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the RAF, at its sole discretion, to consider other responsive bids and award the tender to another bidder or bidders. (please mark the appropriate box)
NB:FAILURE TO COMPLY WITH ALL OF THE MANDATORY EQUIREMENTS WILL LEAD TO DISQUALIFICATION

7. Technical / Functional Requirements
The technical criterion that will be utilized to test the capability of The service providers please see circulated copy for details. Technical criterion will be evaluated against the following detailed requirements: The bidder will be evaluated and scored on five elements with a total of 100 points, Threshold: All bidders who score 60 or more out of 100 points will be shortlisted for Price and BEE.

8. 90/10 principle will be used.
Evaluation
90/10 principle will be used.
Price and BEE

9. Bid response format to be strictly adhered to for easy reference
Please see circulated document

10. SPECIFICATION
Please see circulated copies

11. QUESTIONS ?

12. THANK YOU