1. ROAD ACCIDENT FUND VENDOR BRIEFING SESSION RAF/ 2012 /00028
Date: 12 November 2012
Time: 11:00

2. AGENDA Background Mandatory Documents Evaluation Criteria
Disqualification of bids
Submission of bids
Contact Details
Purpose of the RFB
Questions and Answers

3. Background
RFB: RAF/2012/00028: PANEL OF RECRUITMENT AGENCIES TO BE LISTED ON THE RAF PANEL OF RECRUITERS TO PROVIDE RECRUITMENT SERVICES FOR A PERIOD OF THREE (3) YEARS.
Advertised on 02 November 2012
Closing on 26 November 2012

4. Background
The RAF wishes to list suitably qualified Recruitment Agencies to the RAF panel of recruiters to provide recruitment Services to the RAF for a period of three (3) years as per the following category:
Permanent Placement Services (20)
Temporary Placement Services (10)
Head Hunting (10)
Response handling (5)
Bidders must submit a separate bid for each category.

5. Mandatory Documents Standard Bidding Document (SBD)
Tax Clearance Certificate
Bid Conditions
BEE certificate

6. Evaluation Criteria Evaluation will be based on the following:
Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirement will be disqualified.
Technical Functional Requirement (100 points)
Price and BEE Evaluations (90/10 points)

7. Evaluation Criteria Mandatory requirements
The bidder must be a member of the Federation of African Professional Staffing Organisations (APSO), formerly known as the Association of Personnel Service Organisations. Please furnish the RAF with a valid membership certificate to confirm that the bidder is a member APSO.   The bidder must confirm that they have read and understood the terms and conditions set-out in the attached Service Level Agreement (Annexure G) which terms and conditions the bidder accepts, in the event that the RAF awards a contract to the bidder pursuant to this bid. Failure by the Fund and the successful bidder to conclude a contract, based on the contract included in the bid documents, within 60 days following the issuing by the Fund of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the Fund to consider other responsive bids and award the tender to another bidder or bidders.

8. Technical Evaluation Criteria
Functional criteria (Permanent Placement)
Points
Methodology
Tools
Advertising
Track Record
Total 30 20
100

9. Technical Evaluation Criteria
Functional criteria (Temporary Placement)
Points
Methodology
Tools
Advertising
Track Record
Total 30 20
100

10. Technical Evaluation Criteria
Functional criteria (Head Hunting)
Points
Strategy
Time frame
Statistical analysis
Advertising
Track Record
Total 30 20 10
100

11. Technical Evaluation Criteria
Functional criteria (Response Handling)
Points
Methodology
Capacity
Advertising
Track Record
Total 30 10
100

12. Disqualification of bids
Bidders shall be disqualified if they fail to:
Submit a valid and original tax clearance certificate
Complete questionnaires in full
Submit true and correct information
Comply with mandatory requirements
Comply with prescribed response format

13. Submission of bid responses
Original signed bid document and Proposal clearly marked and indexed with all pages numbered
2 hard copies, submitted in a sealed envelopes.
Submission Address:
RAF Menlyn Reception
38 Ida street Menlo Park Pretoria

14. Submission of bid responses
Bid responses sent by courier must reach the reception at least 36 hours before the closing date to be deposited into the bid box
Submission Register must be signed at the reception by bidder when submitting bid documents.
Important note:
Please ensure that the attendance register has been signed
Name of company
Contact details
Late bids will not be considered
NOTE: Bidders must submit responses for each category separately and clearly marked e.g. Annexure F 1 Permanent placement.

15. Contact Details All queries must be forwarded to annah@raf.co.za
Enquiries and clarification will close not later than 13 November 11H00.

16. Purpose of the RFB
The purpose of the RFB is to list Recruitment Agencies to provide the following recruitment services , on an “as and when required” basis, from agencies on the panel:
Source and Placement of permanent and temporary staff for the RAF
Conduct Comprehensive employment background screening on staff before placement
Draft and placement of advertisement in print media
Search and headhunting of scares skills in the market
Provide statistical analysis on the availability of various skills
Handling of responses received by the RAF.

17. Purpose of the RFB
Placing of permanent staff and temporary staff in the RAF. The main fields in which staff are required include, but are not limited to:
Human Resources
Information Technology
Claims
Legal
Finance
Procurement
Office Admin
Stakeholder relations
Forensic
Marketing and Communication

18. Purpose of the RFB Note: Bidders should have national foot print.
Head hunting of Executives Managers and staff with scarce skills including but not limited to the following fields:
Human Resources
Information Technology
Claims
Legal
Finance
Procurement
Office Admin
Stakeholder relations
Forensic
Marketing and Communication
Note: Bidders should have national foot print.

19. Thank you
Questions and Answers