1. ‘How to Meet Compliance’ Domiciliary Care Framework Tender
4th and 6th April 2017
WELCOME
Tracy Gagetta and Simon Billingham

2. Section 1 – General Information
Main points to consider
This section explains how the Invitation to Tender process works and expectations of completion of documentation and contract
The framework does not include the main/master provider tender. That tender will be released at a later date
Any packages provided under the framework arrangements will stay in place until such time as they come to their “natural end”; however, if a Provider does not apply or fails the tender process, the package will have to be changed as a Direct Payment or handed back to SBC for reallocation
This is a multi-supplier framework for an initial period of 2-years with the possibility of extension for a further 2 years on an annual basis
NOTIFICATION OF INTENT – SBC should be notified before 7th April 2017 if a Provider intends to apply via the Contracts Team or the South West Portal

3. ….continued – Section 1 QUESTIONS
TENDER CLARIFICATIONS – deadline 18th April at noon and must be submitted in format to the
All clarifications will be answered on a spreadsheet and uploaded regularly for all Providers on the South West Portal
Tenderers must answer all questions requested in the Invitation to Tender. Failure to answer all questions may lead to an automatic FAIL
Deadline to apply is Friday 28th April 2017 at noon and tenders will not be considered if it is received at the specified SBC premises after this date
Supporting documentation will be requested during the ‘Preferred bidder stage’ from 9th-15th May. We advise that Tenderers provide this information via or USB ASAP once request as been received
All evaluation questions must be answered as stipulated in the ITT or answered less than 500 words for the Technical & Professional Ability
QUESTIONS

4. Section 2 – General conditions of Contract
This section is the Terms and Conditions of the contract set out by SBC are listed in the following Parts:
General Provisions
Provision of Services
Payment and Price
Statutory Obligations, Codes of Practice and Regulations
5. Protection of Information 6. Control of the Agreement 7. Liabilities 8. Default, Disruption and Termination 9. Best Value Duty 10. Disputes Resolution and Law

5. Section 3 - Background Discusses the background of Swindon borough
The Authority’s vision for growth and increased prosperity
Our priorities for housing, education, the environment, our people and those most vulnerable
The overall population of Swindon is forecast to rise to around 250,000 by 2030
Current population is 215,000 people in ,900 people were aged 65 years or more (14.2%), including 15,500 0 aged 75 years or more (6.8%).

6. Section 4 - Supplier Selection Questionnaire
1 Supplier Information
All company details to be completed
Where there are Yes/No questions, place an X next to the answer
List any Consortium details, if applicable, where needed
Include any additional information requested in the 1.4 Licensing and Registration

7. …continued – Section 4 2 - Grounds for mandatory exclusion
All questions to be answered with Yes or No
Yes to any question is this section is an automatic exclusion from the framework
2.2 – Non payment of taxes
If you have answered “yes” on the non-payment of taxes or social security contributions, and have not paid or entered into a binding arrangement to pay the full amount, you may still avoid exclusion if only minor tax or social security contributions are unpaid or if you have not yet had time to fulfil your obligations since learning of the exact amount due.
If your organisation is in that position please provide details using a separate Appendix. You may contact the authority for advice before completing this form.

8. …continued – Section 4 3 Grounds for discretionary exclusion – Part 1
Public Contract
Regulations
Bankruptcy
Professional misconduct
Aggressive market shaping with another provider
Conflict of interest
Distortion of competition
Early termination of similar contract
Serious misrepresentation and misleading information
Unfair advantage in tender process
3 Grounds for discretionary exclusion – Part 1
This section applies to various areas regarding conduct and professional integrity
A Yes answer to any of the following may lead to an exclusion

9. …continued – Section 4 4 Grounds for discretionary exclusion – Part 2
Not Applicable for this tender
5 Economic and Financial Standing
An X to be placed next to the documents you will be submitted during the Preferred Bidder stage
Choose one submission for this area
6 Technical and Professional Ability
Provide details of at least one contract, from either the public or private sector, that is relevant to the authority’s requirement for the past two years. If you cannot, this is not an automatic exclusion. Consideration for new start-ups will be considered

10. …continued 7 Pricing 8 Additional Questionnaire Modules
This is a basic Yes/No question regarding whether you agree to the set hourly rate of £17.40
8 Additional Questionnaire Modules
This questionnaire section has 5 questions to be answered under 500 words each and will be marked on a scale of 0-5, with a pass score of 3 and over required for every question to be eligible for the framework
B, C, D, E and F are self certifying questions and will be required to provide evidence of this if they are successful at contract award stage

11. Section 5 – Specification
Background & Framework for physical support, memory & cognition, sensory support and mental health, learning disability
Annual Budget = £8.65m
Outcomes Based Commissioning
Contract Monitoring
Service Description
Delivery requirements
Additional requirements
Dementia
End of life
Service availability
Support plans
Records
Geographical scope
KPI’s, data recording and compliance checklist

12. Appendix A, B and C Certificate of Bona Fide Tender
Freedom of Information Act 2000 (FOI) Exemption Form
Form of Tender
Provider to complete, sign, date and submit with tender application.