ROAD ACCIDENT FUND COMPULSORY BRIEFING SESSION RAF /2014/00026 Date: 24 October 2014 Time: 11:00

AGENDA Background of the RFB Purpose of the Bid Evaluation Criteria Mandatory Documents Disqualification of Bids Submission of Bids Contact details Questions and Answers

Background RAF/2014/00026: Request for bid : Supply, install and configure HP infrastructure equipment (servers, storage, backup and network) and HP-UX base operating system with cluster virtualization. Advertised on 17 October 2014 Closing on 14 November 2014

Page 4[Insert presentation title] PURPOSE OF THE RFB  The RAF desires to appoint an experienced, suitably qualified and professional service provider to supply, install and configure HP infrastructure equipment (servers, storage, backup and network) and HP-UX base operating system with cluster virtualisation for period of 3 yrs. ICT infrastructure Department needs to build server hardware to cater for hosting of the following critical business systems:  Claims and Business Intelligent Systems, SAP, MS SharePoint and; Citrix.  Background of the project RAF/2014/00026

Page 5[Insert presentation title] SCOPE OF WORK  To achieve the above the service provider must able to deliver on the following : Overall scope of the project is to appoint an accredited Service Provider to do the following: Supply servers and high speed storage device, backup and network switches, Assemble, Install and; Configure connectivity to storage and networks.

Page 6[Insert presentation title] SCOPE OF WORK continues…… The successful bidder will do the following: Provide HP P24 support for period of three (3) years, Backup integration to HP-Data Protector, Provide a manual for implementation to ensure sign off of skill transfer, Provide and sign off Acceptance Test Procedure Definitions document, Provide Architecture documentation at the end of implementation and; Deploy hardware, design and implement the following: −UNIX Servers Installation of base HP-UX Operating System, System Software Environment including kernel parameters, patches and internal disk layouts, Server migration, Creation of Logical Volume Manager (LVM) infrastructure, Setup Quorum server for cluster, Network configuration of the Blades and Enclosure (Private & Management), Storage configuration of the Blades and the Enclosure and; Creation of nPars and vPars as per agreed designs

Page 7[Insert presentation title] SCOPE OF WORK continues…… Server Blades Install and configure hardware for the server Blades and Enclosures, Firmware version to be current, Creation of hosts, Network configuration of the Blades and Enclosure (production and management) and; Storage configuration of the Blades and Enclosure. Storage Hardware Install and configure storage hardware, Initialize storage array, Firmware version to be current, Creation of hosts, Storage Configuration Management Layout in line with various system requirements and; Storage presentation. RAF/2014/00026

Page 8[Insert presentation title] SCOPE OF WORK…ENDS SAN Hardware Install and configure SAN hardware, Firmware version to be current, Creation of zones to hosts and; Merging of switches to the existing SAN infrastructure. Backup Hardware Install and configure Library hardware, Firmware version to be current and; Zoning of the Library. Network Hardware Install and configure network hardware, Firmware version to be current and; Install and configure modules on existing HP Pro-Curve switches. RAF/2014/00026

Page 9[Insert presentation title] EVALUATION CRITERIA  The evaluation criteria will be based on the following requirements:  Mandatory (Comply or Not Comply) bidders who do not meet the mandatory requirements will be disqualified.  Technical Functional Requirement (100 points).  Threshold to proceed to price and B-BBEE is 70.  Price and B-BBEE Evaluations (90/10 points).  Bidders who score less than 70 out of 100 on functional / technical criteria will not be further evaluated on Price and BEE.  EVALUATION CRITERIA AND METHODOLOGY RAF/2014/00026

Page 10[Insert presentation title] MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS RFP/2013/00001 MandatoryComplyNot Comply The bidder must be HP accredited reseller. Please provide accreditation letter from HP to confirm that you are accredited reseller. MandatoryComplyNot Comply The bidder must be accredited with the ability to install and configure HP equipment including installation of HP 3 PAR storage and Tape Library Technology Please provide accreditation letter from HP to confirm that your accredited installer.

Page 11[Insert presentation title] MANDATORY EVALUATION CRITERIA End MandatoryComplyNot Comply Failure by the RAF and the successful bidder to conclude a contract within 21 business days following the issuing by the RAF of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the RAF, at its sole discretion, to consider other responsive bids and award the tender to another bidder or bidders, please mark the appropriate box. MandatoryComplyNot Comply The Bidder(s) confirm that they have read and understood the terms and conditions as set out in the attached SLA (Annexure G), which terms and conditions the Bidder(s) accept in the event that the RAF awards a contract to the Bidder(s) pursuant to this Bid. Deletions or additions to the SLA are not allowed.

Page 12[Insert presentation title] Technical Evaluation Criteria Functional criteriaPoints Experience of the company The bidder must have a minimum of three (3) years experience certified to install HP equipment. The bidder should include the list of projects undertaken in the previous three (3) years (the list should include contactable details). The lists of projects need to demonstrate that the bidder has the required years of experience. Experience of the resource The bidder must provide a resource (System Engineer) with the minimum of five (5) years experience and certified on installation of HP equipment (blades, servers, enclosures, 3 PAR storage, back library and network) Project Implementation Plan The bidder should provide project implementation plan which should include the following: Assemble, install and configure HP infrastructure equipment (servers, storage, backup and network) and HP-UX base operating system with cluster and virtualization. The implementation should not exceed six (6) weeks after delivery of equipment to the RAF. Skills transfer and Documentation The bidder should develop the skills methodology to transfer skills to a minimum of four (4) RAF engineers. The skills transfer methodology should include the following:  Skills transfer plan (4 points)  Handover process (4 points)  Detailed architecture document and Configuration document on sign off of installation (2 points) Bidders who score less than 70/100 on functional/technical criteria will not be further evaluated on Price and BEE

Page 13[Insert presentation title] Mandatory Documents Standard Bidding Document (SBD) Tax Clearance Certificate Bid Conditions BEE certificate

Disqualification of bids Bidders shall be disqualified if they fail to: Submit a valid and original tax clearance certificate Complete questionnaires in full Submit true and correct information Comply with mandatory requirements Comply with prescribed response format

Page 15[Insert presentation title] Original signed bid document and Proposal clearly marked and indexed with all pages numbered. One (1) original and three (3) hard copies, submitted in a sealed, clearly marked (RAF/2014/00026) envelope, to the address provided below. Submission Address :  Road Accident Fund  Eco Glades Reception (Block F)  420 Witch-hazel Avenue, Centurion, Pretoria  CLOSING TIME : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION) Submission of RFB responses

Page 16[Insert presentation title] Bid responses sent by courier must reach the reception at least 36 hours before the closing date (14 November 2014), to be deposited into the Bid box. Submission Register must be signed at the reception by bidder when submitting bid documents. Important note: Please ensure that the attendance register has been signed Name of company Contact details Late response will not be considered Submission of Bid responses

Contact Details  All queries must be forwarded to  Enquiries and clarification will close on the 28 October 12H00.  Q and A pack will be published on RAF website on 04 November 2014.

Thank you Questions and Answers