1. ROAD ACCIDENT FUND VENDOR BRIEFING SESSION RAF/ 2012 /00021
Date: 30 July 2012
Time: 10:00

2. AGENDA Background Mandatory Documents Evaluation Criteria
Disqualification of bids
Submission of bids
Contact Details
Purpose of the RFB
Questions and Answers

3. Background
RFB: RAF/2012/00021: PANEL OF ATTORNEYS FOR THE ROAD ACCIDENT FUND (RAF) TO PROVIDE SPECIALIST LITIGATION SERVICES
Advertised on 13 July 2012
Closing on 20 August 2012

4. Background
The RAF wishes to list suitably qualified legal firms from all provinces to provide specialist litigation services as per the following category:
Magistrate Court / Regional
High Court
High Value Matter (± R3 million)
Bidders must submit a separate bid for each category.

5. Mandatory Documents Standard Bidding Document (SBD)
Tax Clearance Certificate
Bid Conditions
BEE certificate

6. Evaluation Criteria Evaluation will be based on the following:
Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirement will be disqualified.
Technical Functional Requirement (100 points)
BEE Evaluations (10 points)

7. Evaluation Criteria Mandatory requirements
A Partner or a Director must have five years experience on third party claims.
As proof, please furnish company profile detailing when the firm was established, for how long it has been in operation and the experience of the partner or director
The lead personal injury attorney must have in excess of five (5) years post admission experience
Note: The lead attorney refers to the principle attorney of the firm or head of the personal injury department.
Please furnish CV’s of the lead attorneys.

8. Evaluation Criteria Mandatory requirements
The Service Provider must provide a certificate of good standing not older than 6 months, from the appropriate Law Society in respect of each attorney who will deal with the RAF.
The Service Provider may not act for any claimant against the RAF after entering into the attached Service Level Agreement.
The Service Provider must furnish a valid certificate of its Fidelity Fund.
The bidders must confirm that they have read and understood the terms and conditions set-out in the attached Service Level Agreement (Annexure G) which include terms and conditions that the bidder must accepts, in the event that the RAF awards a contract to the bidder pursuant to this bid.

9. Evaluation Criteria Mandatory requirements
The Service Provider must furnish a certificate of insurance in respect of professional liability to the value of not less than R20 million on appointment of the panel.
Note this is only applicable to High Court and High value matters

10. Technical Evaluation Criteria
Functional criteria
Points
Civil Litigation
Personal injury
Negotiations and drafting skills
SLA satisfaction
Infrastructure
Track Record
Total 20 30 10
100

11. Disqualification of bids
Bidders shall be disqualified if they fail to:
Submit a valid and original tax clearance certificate
Complete questionnaires in full
Submit true and correct information
Comply with mandatory requirements
Comply with prescribed response format

12. Submission of bid responses
Original signed bid document and Proposal clearly marked and indexed with all pages numbered
2 hard copies, submitted in a sealed envelopes.
Submission Address:
RAF Menlyn Reception
38 Ida street Menlo Park Pretoria

13. Submission of bid responses
Bid responses sent by courier must reach the reception at least 36 hours before the closing date to be deposited into the bid box
Submission Register must be signed at the reception by bidder when submitting bid documents.
Important note:
Please ensure that the attendance register has been signed
Name of company
Contact details
Late bids will not be considered
NOTE: Bidders must submit responses for each category separately and clearly marked e.g. Annexure F 1 Magistrate Court.

14. Contact Details
All queries must be forwarded to and
Enquiries and clarification will close not later than 08 August 11H00.

15. Main Services Required
Advice on the RAF Act and related legislation
Assist in investigating claims
Advice on the use of medical and other experts
Opinions on merits and quantum
Negotiating settlement with claimants’ attorneys
Representing the RAF in Court
Representing the RAF at taxation of bills of cost
Any other civil litigation required by the RAF

16. Assessment of Technical Criteria

17. Technical Criteria Threshold
CUT-OFF /90
LEGAL SKILLS AND EXPERIENCE 60
Civil Litigation 20
Personal Injury Law 30
Negotiation and Drafting 10
INFRASTRUCTURE 20
Hardware
Software 4
Communication 4
Document Services 4
Premises 4
SLA SATISFACTION 10
CUT-OFF /100
REFERENCE CHECKS 10

18. Thank you
Questions and Answers