1 EASTERN MUNICIPAL WATER DISTRICT Public Access Areas Renovation Project Debbie Hoffman, PE Civil Engineer II, Project Engineer July 1, 2015

2 Objectives Identify and address ADA conformance deficiencies o Operations & Maintenance Center (OMC) Lobby o Administrative Center (AC) Lobby o Boardroom o Committee Room Additional Benefits: o Functional and aesthetic improvements o Replacing worn furniture, fixtures, and equipment (FF&E) o Enhancing the customer experience

3 AC Lobby

4 OMC Lobby

5 Boardroom Lobby

6 Boardroom

7 Boardroom Wall

8 Committee Room Waiting Area

9 Committee Room

10 Bid Results Bids received on June 11, 2015 o Seven (7) bids received o Lowest responsible bidder Hal Hays Construction Incorporated $1,599,191 o Low bid formally withdrew Cal-City Construction Incorporated Engineer’s Estimate $1,900,000

11 Project Schedule PHASE Facilities Planning Preliminary Design Final Design Bid Review Bid/AwardConstruction Administrative Closeout Board Approval for Construction AwardJuly 1, 2015 Contract Start DateJuly 13, 2015 Proposed Sequence of Construction o OMC Lobby October 2015 o AC Lobby (3 weeks)Oct./November 2015 o Board Room and Lobby (4 weeks)Nov./December 2015 o Committee Room December 2015 PROJECT COMPLETIONJanuary 2016

12 Project Implementation Costs Construction Costs: o Demolition and Construction $ 1,499,192 o General Conditions and Requirements $ 100,000 o Contingency $ 159,900 Construction Sub-Total $ 1,759,092 Other Project Costs: o Furniture, Fixtures and Equipment (allowance) $ 225,000 o Security and Fire protection systems $ 143,000 o District procured material, installation, and labor $ 110,000 o Ergonomic Workstations/Technology $ 30,000 Support Services Sub-Total $ 508,000 Support Services Costs: o Conceptual Design $ 94,000 o Final Design and Bidding $ 258,700 o Inspection and District Labor $ 139,000 o Contract Support Services (HDR) $ 132,000 o Administrative Closeout $ 5,000 Support Services Sub-Total $ 642,700 Total Estimated Project Cost $ 2,895,792

13 Recommendation Approve and authorize the following: Execution by the General Manager of the District's standard form of contract with the lowest responsive bidder, Hal Hays Construction Incorporated, in the amount of $1,599,191; Rejection of all other bids received under Specification No. 1268, except the second lowest bid from Hal Hays Construction Incorporated, which has been deemed to be the lowest responsive bid for the project; Execution by the General Manager of the District’s standard form of contract with HDR Inc., of Pasadena, California for engineering services during construction for the AC and OMC Public Access Areas Renovation Project in the amount not to exceed $132,000; Administrative Award and Execution by the General Manager of the District’s standard form of contracts with the necessary consultants and suppliers for engineering support during construction and implementation of AC and OMC Public Access Areas Renovation Project; and Additional appropriation of $2,521,792, which brings the total estimated project cost to $2,895,792.

14 Contact Information EASTERN MUNICIPAL WATER DISTRICT Debbie Hoffman Civil Engineer II (951) ext