1. Holly Street Bridge Retrofit and Rehabilitation Project
April 24, 2017

2. Project Scope/Funding
The project consists of the seismic retrofit and rehabilitation of the existing bridge to address seismic deficiencies
Project Funding:
$9,975,000 Federal Highway Bridge Program (HBP) and Toll Credit funds
No local match funding is required for this project
These funds are paid to the City in three Phases: Environmental/Preliminary Engineering Phase
Final Design Phase
Construction Phase

3. Selection Process
Issued a Request for Proposals (RFP) on September 19, 2016
Received six proposals in response to the RFP on October 27, 2016
The top four rated consulting firms were interviewed on January 19, 2017
Dokken Engineering was selected as the top-rated proposer

4. Caltrans Expenditure Authorization
The City has received expenditure authorization of $275,000 for the Phase I (Environmental & Preliminary Engineering)
Upon completion of Phase I, expenditure authorization (administrative) will be issued by Caltrans for Phase II.

5. Design Contracts Dokken Contracts Final Design $560,000
Phase I
Preliminary Engineering and Environmental Fees $265,000
Contingency Allowance $ 10,000
Contract Not to Exceed Amount $275,000
Phase II
Final Design $560,000
Contingency Allowance $ 65,000
Contract Not to Exceed Amount $625,000

6. Recommendation
Find that the actions proposed herein are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (general rule);
Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for professional or unique services with Dokken Engineering, Inc. for preparation of the Environmental Document and Preliminary Engineering (Phase I) in an amount not to exceed $275,000, which includes the base contract amount of $265,000 and a contingency of $10,000 to provide for necessary change orders; and

7. Recommendation (cont’d)
Upon completion of Phase I work and receipt of expenditure authorization from the California Department of Transportation (Caltrans) for Phase II of the project, authorize the City Manager to enter into a contract with Dokken Engineering, Inc. for preparation of Final Design (Phase II), in an amount not to exceed $625,000, which includes the base contract amount of $560,000 and a contingency of $65,000 to provide for necessary change orders