COMPULSORY BRIEFING SESSION PANEL OF ACTUARIES FOR A PERIOD OF 5 YEARS RAF /2015/00018 Date: 28 September 2015 Time: 10:00

AGENDA Background of the RFB Purpose of the Bid Evaluation Criteria Mandatory Documents Disqualification of Bids Submission of Bids Contact details Presentation by Ethics unit Questions and Answers

BACKGROUND RAF/2015/00018: Request for bid: Panel of Actuaries for a period of five (5) years. RFB was advertised on Friday, 28 September 2015 Closing on 20 October 2015 at 11h00

Page 4[Insert presentation title] PURPOSE OF THE RFB  The Road Accident Fund (RAF) requires services of actuaries in delivering its mandate of paying third party compensation to road accident victims. Currently, RAF is capacitating its internal Actuarial Services Department that will provide actuarial services to the business in future. In view of this, RAF at the moment requires services of a successful provider to assist with actuarial work as outlined. The RAF wishes to appoint competent, experienced and suitably qualified service providers to serve on the panel of Actuaries for a period of five (5) years:  Background of the Project

Page 5[Insert presentation title] SCOPE OF WORK  The RAF is looking to appoint a panel of no more than fifteen (15) suitably qualified Actuaries / Actuarial firms to be utilized on rotation basis as and when the need arises. The scope of requirements will include but not limited to the following: The calculation of loss of earnings and loss of support benefits paid by RAF; Producing of reports; and Ability to attend court, when required to do so.

Page 6[Insert presentation title] The Maturity Assessment To ensure effective and successful implementation of IT governance, an assessment should be performed to evaluate the maturity levels of the current standards and regulations, i.e. ITIL Service Management, COBIT processes, and King III principles within ICT. The objective of the assessment is to establish a benchmark which will be used in the development of specific plans for process improvement initiatives. The scope of the assessment will include the following standard and frameworks. Depending on the outcome the processes might be reviewed, re-designed where necessary, documented, endorsed, communicated under the ownership of a process owner who has the authority to enforce compliance. ITIL v3 (All Processes) COBIT 5 (All Processes) King III Chapter 5 (All Processes)

Page 7[Insert presentation title] EVALUATION CRITERIA  The evaluation criteria will be based on the following requirements:  Mandatory (Comply or Not Comply) bidders who do not meet the mandatory requirements will be disqualified.  Technical Functional Requirement (100 points).  Threshold to proceed to price and B-BBEE is 70 points.  Price and B-BBEE Evaluations (90/10 points).  Bidders who score less than 70 out of 100 on functional / technical criteria will not be further evaluated on Price and BEE.  EVALUATION CRITERIA AND METHODOLOGY

Page 8[Insert presentation title] MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS MandatoryComply Not Comply 1 The service provider should have qualified Actuaries who are registered with a professional actuarial body; either a Fellow of Actuarial Society of South Africa, Fellow of Institute of Actuaries (UK) or Fellow of Faculty of Actuaries (UK). Please furnish certified copy (or copies) of actuarial qualification certificate(s) and proof of membership with an actuarial professional body for the qualified actuary (or actuaries) to be deployed to the RAF work. Substantiate / Comments

Page 9[Insert presentation title] MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS Continues MandatoryComply Not Comply 2 The Bidder(s) confirm that they have read and understood the terms and conditions as set out in the attached SPA, which terms and conditions the Bidder(s) accept in the event that the RAF awards a contract to the Bidder(s) pursuant to this Bid. Substantiate / Comments

Page 10[Insert presentation title] MANDATORY EVALUATION CRITERIA Cont. MandatoryComply Not Comply 3 Failure by the successful bidder to agree and sign a contract with RAF within 21 days from receipt of a letter of intent will result in the bid being deemed to be non- responsive and will entitle RAF to consider other responsive bids and award the tender to another bidder or bidders. Substantiate / Comments

Page 11[Insert presentation title] Technical Evaluation Criteria The Technical Criteria will be utilized to test the capability of the service providers Technical Requirements: Technical / Functional Criteria (Submission) NB: Each proposal will be evaluated based on the submitted documentation, on four (4) items out of 100 points: Site visits. (Bidder/s who scores a minimum threshold of 70 points out of 100 points allocated at technical evaluation will be further evaluated on price and B-BBEE.

Page 12[Insert presentation title] Mandatory Documents Complete and Signed Standard Bidding Document (SBD) Valid and Original Tax Clearance Certificate (TCC) Bid Conditions

Disqualification of bids Bidders shall be disqualified if they fail to: Submit true and correct information Comply with mandatory requirements Comply with prescribed response format

Page 14[Insert presentation title] The Original signed bid document and Proposal clearly marked and indexed with all pages numbered. One (1) original and one (1) hard copies, submitted in a sealed envelope, clearly marked (RAF/2015/00016) envelope, to the address provided below. Submission Address :  Road Accident Fund  Eco Glades Reception (Block F)  420 Witch-hazel Avenue, Centurion  Closing Time : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION)  Closing Date : 21 August 2015 Submission of RFB responses

Page 15[Insert presentation title] Bid responses sent by courier must reach the reception at least 36 hours before the closing date (21 August 2015), to be deposited into the Bid box. Submission Register must be signed at the reception by bidder when submitting bid documents. Important note: Please ensure that the attendance register has been signed Name of company Contact details If a courier company is submitting on behalf of the bidder please ensure that they write your company name and not the courier company name(for ease of reference) Late response will not be considered Submission of Bid responses

Contact Details  All queries must be forwarded to  Enquiries and clarification will close on Tuesday, 11 August  Q and A Pack will be sent to bidders on Friday, 14 August 2015 before COB.

THANK YOU

Presentation by Ethics unit Presenter: Cynthia Mogol a

Questions and Answers ?