University Technology Fee Advisory Board Status and Updates Colorado State University Libraries University Technology Fee Advisory Board FY 16-17 Status and Updates March 21, 2017

Colorado State University Libraries Presentation Overview Current Inventory Budget Update Computing in the Library: Use Statistics Technology Updates Budget Request for Next Year FY 18-29 Projection

Colorado State University Libraries Current Morgan Inventory Area Equipment Quantity General Lab Desktop Computers 210 Scanning/Graphics Stations 16 Print Release Stations & Microtext Scanners 6 21.5” iMacs 10 Video Post Processing Rooms MacPro Editing Stations 2 Classroom 1 13  Classroom 2 41 Classroom 3 29 Classroom 4 31  Assistive Technology Rooms 7 Total Desktop Computers  335 Video Production Rooms Panasonic AG HMC150p Pro Camcorder Checkout Fleet Mac Laptops 126 PC Laptops 60 iPads (cost shared with Library) 40 Chromebooks (Provided by Library) 20

Colorado State University Libraries Budget Update

Colorado State University Libraries Reducing Costs Necessary Changes: Purchase replacement monitors Lowest Priority Spread HP laptop purchases over three year period Evenly distributes fleet replacement Risk: Older HP Laptops may not hold up an extra year Cost Share Ipad replacements

Colorado State University Libraries MacBook Pro vs MacBook Air Price $1,199 Retina Display Built-in HDMI port $50,358 for 42 MacBook Air Price $1,079 $43,947 for 42

UTFAB Expenditures to Date Item Unit Cost Qty Actual Budgeted Replace lab desktops $722 117 79,558.00 $84,400 Replace lab monitors $200 4822 $3,894 $9,600 Replace PC laptops $1,026 15 $15,390 $15,000 Replace Mac laptops $1,000 43 $51,557 $42,000 Replace PC Laptops (Vet) 10 $10,260 $10,000 Power Adapters & Parts $3,000 1 $3,179 Total Expended $163,838 $164,000 Remainder $162 Staff Support Cost Sharing Tech Support 2 FTE Smart Commons Apps support Laptop Checkout service

Colorado State University Libraries

Video Production/Editing Rooms Trending

Video Production/Editing Rooms Trending

Colorado State University Libraries Library Checkouts Week before Midterms & Finals – Short Queue for: Macbooks HP Laptops Depending on weather: Winter weather – Computer Lab close to capacity Fall weather – Computer Lab 75% capacity Finals & Midterms – Computer Lab at capacity Ipad Checkouts consistently near capacity Chromebook Checkouts consistently near capacity

Colorado State University Libraries Chromebook Checkouts Popular Checkout Item with High Mortality Rate No More: Replaced with 20 Redesigned Chromebooks Their durability continues Funded by the Library

Colorado State University Libraries Technology Update

Colorado State University Libraries Lab Challenges Slow login times toward end of Fall Semester Reimaged entire lab with revised image. Login time reduced from 5min to < 1min Windows 10 frequency of new versions Leveraging deployment tools Restrict new applications mid-semester

Colorado State University Libraries No Issues with CSU-EID or CHECKOUT SSIDs in spite of traffic volume Periodic Walkthroughs & Adjust as necessary No changes anticipated

Colorado State University Libraries Printing/Greening Why don’t Some College Credits transfer to the Library? Same Software Different Server Athletics, CASA, Health & Human Sciences Going Green Double sided printing default Computers to sleep mode Digital Signage off upon close Potential Projects LED Lighting Laser Projectors

BROUGHT ONLINE ON DECEMBER 22ND Colorado State University Libraries BROUGHT ONLINE ON DECEMBER 22ND WORKING WITH III TO RECONNECT TO PROSPECTOR

Colorado State University Libraries Virtual Reality Room Partnership with VP Research – (Cost Sharing) Station to Edit & Publish VR Content Target Audience – Introduction for Students Checkout Items Cameras Viewing Equipment More to come

Colorado State University Libraries Budget Request

Budget Request FY17-18 Equipment Unit Cost Qty Actual Budget Graphics Stations 2000 16 $32,000 classroom CPUs 1200 29 $34,800 Replace monitors 200 20 $4,000 Replace PC laptops 1000 15 $15,000 Replace Mac laptops 42 $50,400 Ipads cost share 680 10 $6,800 Vet PC Laptops $10,000 Power Adapters & Parts 5000 1 $5,000 AT Room CPUs 7 $7,000 Total Requested $165,000

Colorado State University Libraries FY 18-19 Projection

Expenditure Projections FY18-9 Equipment Unit Cost FY18-19 Qty Modified Qty FY18-19 Est Costs Replace lab desktops 700 98 $68,600 Replace classroom CPUs 1200 54 42 $50,400 Replace old monitors 200 29 20 $4,000 Replace PC laptops 1000 15 $15,000 Replace Mac laptops Power Adapters & Spares 3000 1 $3,000 Total Expenditure $191,400

Colorado State University Libraries Questions

Colorado State University Libraries Thank you