1. Secondary Classroom Displays & Districtwide Clocks 2017
John Foster
Convergent Technology Partners
Kris Young
Director of Technology

2. Classroom Displays Agenda
Decision Process
Display Options Considered
Purchase Recommendation
Anticipated Timelines

3. Classroom Displays Decision Process
Worked with Tech Committee...
Discussed Classroom Needs
Reviewed Display Options 
Decided on Best Solution for Each Level
Expanded Committee for Discussions
Included All Secondary Principals
Created List of Rooms in Need
Designed an RFP with Options
Evaluated RFP Responses
Determined Recommended Solution

4. Display Options Considered
Traditional SMART Board with Projector
Interactive Epson Projector
LCD SMART Interactive Flat Panel TV
LCD Non-Interactive Flat Panel TV
Ultra Short Throw Projector

5. Interactive Displays

6. LCD SMART Flat Panel TV Ultra HD
LCD Monitor
75” Diagonal Image
High Definition Image - 4K (2160p)
Both Pen & Touchscreen Interactivity
Useful Life 8-10 Years (20k hours)
Cost $5,350

7. Traditional SMART Board/Projector
Short or Ultra Short Throw
77”+ Diagonal Image
High Definition 720p
Both Pen & Touchscreen Interactivity
Bulb Replacements Needed
Useful Life 5-8 Years
Cost $4,525

8. Interactive Epson Projector
Projector uses Existing Whiteboard
Whiteboard Often Need Replacing for Touch
77”+ Diagonal Image
High Definition 800p
Only Pen Interactivity
Bulb Replacements Needed
Useful Life 4-7 Years
Cost $2,705

9. Non-Interactive Displays

10. LCD Flat Panel HD TV LCD Monitor 75” Diagonal Image
High Definition 4K (2160p)
No Interactivity
Useful Life 6-8 Years
Cost $3,780

11. Ultra Short Throw Projector
Ultra Short Throw – 1 Foot Mount
77”+ Diagonal Image
High Definition 800p
Bulb Replacements Needed
Useful Life 4-7 Years
Cost $2,005

12. Recommendation: Interactive LCD SMART Panel
8-10 Year Life
4K Resolution
No Bulbs
Increased Brightness
Touch & Pen Interactive
5 Year warranty

13. Staff/Student “Airplay” Options
Wireless Connectivity for All BYOD Devices
iOS
Mac OS
Android
Windows
Chromebooks
Runs Smart Notebook Software

14. Displays Bid Results Bidder Base Bid(MS only) Base Bid (MS and HS)
Digital Age Technologies
$307,368.00
VSC
$655,270.67
Tierney Bros.
$808,219.31

15. Displays – VSC Purchase Recommendation
75” LCD Interactive Flat Panel Displays (HS = 67) $366, ” LCD Interactive Flat Panel Displays (MS = 71) $408, Deduct HDMI/USB Cabling ($56,796.66) Award Total $718, Total Budget $750,000

16. Displays - Project Timelines Spring to Fall 2017
Planning Design and Bid December - February 2017
Out for Bid February/March 2017
Bid Review March 2017
Request Board Approval April 2017
Equipment Arrival May 2017
Installation Starts May 2017
Installation Completes Winter 2017

17. Clocks Agenda Decision Process Options Considered
Purchase Recommendation 
Anticipated Timelines 
Next Steps / Questions and Answers 

18. Clocks - Background
Current Dukane system provides digital clocks and video distribution
Video Distribution being transitioned to new solutions for:
Recorded Video Announcements Available to Staff/Students/Parents
Accessible on Building Website
Secondary Student Call Down to Office/Counseling (Schoology)

19. Clocks Decision Process
Current Dukane Digital Clock System is Failing 
Cannot get parts 
Clocks are failing
Worked with Tech Committee... 
Discussed Clock Needs (Classrooms & Hallways) 
Designed an RFP with Options 
Evaluated RFP Responses 
Determined Recommended Solution
Video Distribution – moving to new solution this spring with existing tools and not buying new video distribution system. New system $200, ,000 and teachers do not need another system. TRC working with teachers who create video announcmeents now to implement new solution by spring and eliminate need for TV's in rooms so they can be removed.

20. Clock Options Considered
Digital 
Analog
Countdown Feature for Student Notification
Digital vs. Analog  
Fiscal Responsibility – Digital More Expensive 
Benefit of Analog in Elementary Classrooms

21. Recommended Clocks Hallway/Large Areas Angle Mount Double Clocks
Flush Mount
Angle Mount
Countdown (will be Red)

22. Recommended Clocks
Classrooms
Flush Mount

23. Clocks Bid Results Bidder Manufacturer Base Bid Sound Engineering
Sapling
$391,473.00
Digital Age Technologies
CareHawk
$403,787.00
I.COMM
Primex
$430,372.96
Amcomm
$492,000.00

24. Clocks – Sound Engineering Purchase Recommendation
Digital Clocks in Hallways and All Large Areas (K-12) Digital Clocks (Caged) in Areas Needed (Gyms, etc) Analog Clocks in Classrooms (K-12) Countdown Feature for Secondary (6-12) Total Purchase Cost $391,473 Total Budget $450,000 Anticipated Allowances $15,000 Transportation Building (was not included in base bid) Additional/Changes (clock additions or changes as needed)

25. Project Timelines Spring to Fall 2017
Planning Design and Bid December - February 2017
Out for Bid February/March 2017
Bid Review March 2017
Request Board Approval April 2017
Equipment Arrival May 2017
Installation Starts May 2017
Installation Completes Summer 2017

26. Questions and Next Steps