1. University Technology Fee Advisory Board Status and Updates
Colorado State University Libraries
University Technology Fee Advisory Board
FY 15-16
Status and Updates
November 11, 2015

2. Colorado State University Libraries Presentation Overview
History
Budget Update
Current Inventory
Computing in the Library: Use Statistics
Technology Updates
FY & FY Projections

3. Colorado State University Libraries
History
RAMweb
Student Portal
Computers in Morgan Library
In 2003 UTFAB was formed to govern the use of a general CSU Tech Fee.
The fee was used to fund three key efforts:
Develop and maintain RAMweb
Develop and maintain Student Portal
Update and refresh computers in Morgan Library
The Library support has evolved into a partnership between UTFAB and the Library. UTFAB funding now supports a variety of technologies in the Library, not just desktop computers (as originally envisioned). Some technology initiatives are jointly funded by the Library and UTFAB. Examples include start-up funding of Papercut pay for printing (which is self-sustaining) and creating a video conferencing capability (which is now funded by the Library).

4. Colorado State University Libraries
Budget Update

5. Approved Expenditure for This Year
Item 
Quantity
Cost Per Unit
Total Cost
Classroom 171 Computers & Monitors 13
$1,200
$15,600
Classroom 173 Computers & Monitors 41
$49,200
Refresh Checkout Macbooks 24
$28,800
Ipad additions – Library match 20
$680 $0
Scanner Upgrade Fujitsu 6
$400
$2,400
Misc. Parts & Power Adapters
$3,000
Total
$99,000
Staff Support Cost Sharing
2 FTE
Tech Support
Help Desk Smart Commons Apps support
Loan Desk laptop checkout service
This past spring UTFAB approved just under $100,000 to upgrade certain desktop computers, replace aging checkout Mac laptops, upgrade our document scanning capability.
The Library did purchase 10 Ipad minis $2,790. While they are added to our checkout fleet it is too early to have meaningful usage statistics.

6. UTFAB Budgeted vs. Expenditures FY 15-16
Item
Qty
Cost/item
Budgeted
Actual to date
Morgan Library
Open Lab Dell Desktop Computers 99
$603
$64,800.00
$59,697.00
Epson Document Scanners 6
$367
$2,400.00
$2,202.00
Macbook Airs (replacements) 24
$1,200
$28,800.00
$22,776.00
IPAD Additions (Funded by Library) 10
$1,206
$0.00
Spare Parts/Misc. (support out-of-warranty) 1
$3,000
$3,000.00
Subtotal Expended to date
99,000.00
$84,675.00
FY15 Possible Carry Forward
$14,325.00
A final review of the age of our computers (prior to our purchase this year) revealed that the classroom computers will not need to be replaced for a few years. However, There were 99 open lab computers that were in need of replacement. So that is the direction we went with our purchases.

7. Colorado State University Libraries Current Morgan Inventory
Area
Equipment
Quantity
General Lab
Desktop Computers
210
Scanning Stations + 2 Microtext Stations 18
Print Release Stations & Printers 4
21.5” iMacs 10
Video Post Processing Rooms
MacPro Editing Stations 2
Video Production Rooms
Panasonic Pro Camcorder / Echo 360
Classroom 1
13 
Classroom 2 41
Classroom 3 29
Classroom 4
31 
Assistive Technology Rooms 7
Total Desktop Computers
 324
Checkout Fleet
Mac Laptops
126
PC Laptops 50
iPads
Chrome Books 15
Here is how our computer inventory looks with a total of 324 desktop computers and 176 checkout computers

8. Colorado State University Libraries

9. Video Production/Editing Rooms Trending Reservation Totals
2012
August - December: 171 reservations 217 total hours
2013
August - December: 218 reservations 446 total hours
2014
August - December: 384 reservations 800 total hours
2015
January – May: 734 reservations ,869 total hours
2015 (to date)
August – October: 517 reservations ,760 total hours
Our video production and editing rooms are seeing a significant increase in usage this past year. By the end of this semester the number of reservations and hours used will be double that of 2014

10. Video Production/Editing Rooms Trending Reservation Totals
This graph helps us visualize how significant the usage increase really is.

11. Colorado State University Libraries Desktop and Laptop Use Comparison
November 9, 2015
This graph is based on a typical day at Morgan Library. If this were the week preceding mid-terms or finals week our laptop checkout usage would be higher.
This graph shows the typical desktop usage pattern where the morning and early afternoon show heavier usage than late afternoon and evening. Conversely, the laptop usage remains steady longer. One note: The laptop usage does not seem as high overall than it was in past years.

12. Colorado State University Libraries
Checkout Technology Statistics

13. Colorado State University Libraries iPad 2 - One Week Checkout Service
(10 partially funded by UTFAB)
iPad 2 - One Week Checkout Service
Demand for Ipads are consistently strong. This graph shows the checkout pattern for the month of October.
Response to the following UTFAB request:
A better checkout model, that prohibits individual students from essentially checking out a laptop continuously throughout the semester, maybe disallow successive checkouts and/or reduce the checkout time?
I confirmed that we actually do have a model that prevents the continuous checkout of an iPad throughout the semester. It provides that a hold can be placed on an Ipad if non are available. This prevents any renewals until that hold is lifted.

14. Colorado State University Libraries
Chrome Book Checkouts
The checkout period was extended from 6 hours to one week (An UTFAB recommendation from our spring meeting). This graph again shows the usage pattern for Chrome Books in October. A couple of notes though:
The Chrome Book fleet was initially 20. It is now 15. That is an attrition rate of 25% in a little over a year. They are not holding up as well as our other devices.
Antidotal observation: There seems to be a particular group that keeps the Chrome Books checked out.
Note: Rumors have persisted (though vehemently denied) that 2017 will see the demise of Chrome as an operating system
Library Funded
Changed from 6 hr. to 1 week checkout
15 in fleet – down 5 over the year

15. Colorado State University Libraries
Technology Update

16. Colorado State University Libraries
Third Semester since Upgrade & converted to CSU-EID and CSU-GUEST
No Issues with CSU-EID or CHECKOUT SSIDs
Periodic Walkthroughs & Adjust as necessary
Wifi seems to be stable. We encourage students to use CSU-EID instead of CSU-GUEST. CSUE-ID has much greater band width than CSU-GUEST. This is intentional to keep guests from dragging down the performance of the student’s wireless access. Specific issues are generally resolved through reconfiguring individual wireless devices. We remain vigilant in eliminating dead spots.

17. Colorado State University Libraries 3D Scanner/Printer Station
Now Available!
3D Printing Classes
A 3-D scanning devise is available for checkout are tools that can be used with our 3-D printer. This is supported by a partnership between the Library and CSU’sIdea-2-Product Lab (I2P) Lab run by David Prawel
We also host print safety and training classes as does the College of Engineering
November 4 & 11

18. Colorado State University Libraries Added 2nd Touch Screen Scanner
Near Entrance, 1st Floor
Options:
Books or Documents
Paper Cut Printing
Flash Drive

19. 6 New Epson Document Scanners Installed
Colorado State University Libraries
6 New Epson Document Scanners Installed
Fast Scanning 30ppm
Double Side Scanning
Jam Resistant
50 Page Batches
Using UTFAB funding we have upgraded our document printing capabilities provides a more stable scanning option for students than we had in the past.

20. Colorado State University Libraries
FY & FY Projections

21. Expenditure Projections
Equipment
Unit Cost
FY16-17 Quantitiy
FY17-18 Quantitiy
FY16-17
FY17-18
Replace desktops
$700 42 $0
$29,400
Replace Graphics Stations
$2,000 16
$32,000
Replace Desktop CPUs and monitors
$1,200 43
$51,600
Replace PC laptops
$1,000 50
$50,000
Replace Mac laptops 62
$62,000
$42,000
Replace Ipads
$680 30
$20,400
Replace desktops 5
$6,000
Replace PC Laptops (Vet) 10
$30,000
$10,000
Power Adapters & Spare Parts
$3,000 1
Replace 7 AT Room CPUs and monitors 7
$7,000
Total Expenditure Projection
$151,000
$195,400
In the spring we projected FY16-17 and FY17-18 funding needs at well over $200,000. This has been revisited. Instead of purchasing new monitors, we purchased more desktops this year. We also found some cost savings in the actual pricing we used with our initial calculations.
The result is a FY16-17 projection that is at or slightly below our normal request amount ($99,000 requested this year is lower than normal due to how our refresh cycle fell)
FY17-18’s funding needs currently stand at or a little above our normal request level.

22. Colorado State University Libraries
Questions

23. Colorado State University Libraries
Thank You