1. University Technology Fee Advisory Board Status and Updates
Colorado State University Libraries
University Technology Fee Advisory Board
FY 13-14
Status and Updates
November 4th, 2013

2. Colorado State University Libraries Presentation Overview
Budget Update
Current Inventory
Computing in the Library: Use Statistics
Technology Updates
Budget Estimate for Next Year

3. Colorado State University Libraries
Budget Update

4. UTFAB Budget Request FY 13-14 Staff Support Cost Sharing
Item 
Quantity
Cost Per Unit
Total Cost
Public Workstations
Replacement Scanning Stations 16
$2,000
$32,000.00
Replacement Desktops 2
 $800
$1,600.00 
Circulating Laptops
Replacement MacBook Pro 13” 50
$1,280
$64,000.00
Replacement HP Laptops 70
$1,206
$84,420.00
Replacement Mac Adapters
$80
$4,000.00
Subtotal
$ 186,020.00
Carry Forward FY12
- $ 1,397.16
Total
$ 184,622.84
Staff Support Cost Sharing
Tech Support
Help Desk Smart Commons Apps support
Loan Desk laptop checkout service
2 FTE

5. Budget Revisions FY 2013 Item Impacted Original Quantity
Revised Quantity
Original Unit Cost
Revised Unit Cost
Original Item Total
Revised Item Total
Total Savings
  Replacement Scanning Stations - revised cost estimate 16
$2,000
$1,710
$32,000
$27,360
$4,640
  Replacement HP Laptops - reduced quantity purchased 70 50
$1,206
$84,420
$60,300
$24,120
  Replacement Mac Adapters - reduced quantity purchased 32
$80
$4,000
$2,560
$1,440
  Total cost reduction
$30,200

6. FY 13-14 Budgeted vs. Expenditures-To-Date
Colorado State University Libraries
FY Budgeted vs. Expenditures-To-Date
Vendor/Payee
Item
Initial Budget
Revised Budget
Actual
Zunesis
Scanning stations
$32,000.00
$27,360.00
$27,363.04
Replacement desktops
$1,600.00
$1,433.24
RAMtech
Macbooks
$64,000.00
$57,918.00
HP laptops
$84,420.00
$60,300.00
Mac adapters
$4,000.00
$2,560.00
$2,559.68
Keyboards
$659.80
Totals
$186,020.00
$155,820.00
$150,233.76
FY 12-13
Carry Forward
($1,397.16)
$184,622.84
$154,422.84
$148,836.60
Total Unspent
$5,586.24

7. Colorado State University Libraries
Current Inventory
Area
Equipment
Quantity
General Lab
Desktop Computers
210
Scanning Stations 16
Print Release Stations & Printers 4
Microtext Scan Stations 2
Video Post Processing Rooms
MacPro Editing Stations
Classroom 1
13 
Classroom 2 41
Classroom 3 29
Classroom 4
Desktop Computers OFFLINE until 06/2014
31 
Assistive Technology Rooms 7
Total Desktop Computers
 324
Video Production Rooms
Panasonic AG HMC150p Pro Camcorder
Checkout Fleet
Mac Laptops
124
PC Laptops 50
iPads 40

8. Colorado State University Libraries

9. Colorado State University Libraries Computing in the Library:
Use Statistics

10. Colorado State University Libraries Desktop and Laptop Use Comparison
October 28, 2011
Desktops
Macs 124
New HPs 50

11. Colorado State University Libraries

12. Colorado State University Libraries MacBook and Laptop Checkouts
September
Total Number of MacBooks:
2011: 109
2012: 114
2013: 124
Total Number of Dells/HPs:
2011: 130
2012: 60
2013: 50

13. Colorado State University Libraries Behavioral Sciences Building
Checkout Laptop Usage
2011
January – December ,633
January – October ,368
2012
January – December ,003
January – October ,041
2013
January – October ,468

14. Colorado State University Libraries One Week Checkout Service
*40 will be in service shortly (10 partially funded by UTFAB)
34 iPad 2 (Fleet of 34*)
One Week Checkout Service

15. Colorado State University Libraries
Partnership between CSU Libraries and the Poudre River Public Library District.
Access to 10,000 downloadable e-books, audiobooks and magazines (Zenio) – popular reading.
CSU Libraries issues free PRPLD library cards to students, to provide access to OverDrive at PRPLD.
First Year – Proof of Concept.

16. Colorado State University Libraries
Technology Update

17. Colorado State University Libraries
HP Z1 Scanning Stations

18. Colorado State University Libraries
3D Printer in Use

19. Colorado State University Libraries
WiFi Update
Short term:
Moved all checkout devices to High Speed connection
Legacy devices slowing WiFi down for everyone else so raise the minimum connect rate to exclude oldest devices
Long term:
Adjust Wireless network in Morgan as necessary
Targeted by UTFAB along with Clark A and C.  Clark C is in progress
Morgan wireless re-design in process NOC will provide update to UTFAB

20. Colorado State University Libraries
New Book Scanner

21. Colorado State University Libraries

22. Colorado State University Libraries
Upgraded B & W Printers
Smart Commons, 1st Floor
Three Xerox Phasers /DT Monochrome
4 3 cents per page single
Improved reliability
Improved speed
One Xerox Phaser 6500/DN Color
12 cents per page single

23. Colorado State University Libraries
Pull Through Cables
Odds & Ends
Repair Table Top Outlets
Added Pull Through Cables

24. Estimated Budget Request for Next Year
Colorado State University Libraries
Estimated Budget Request for Next Year

25. Expected Budget Request for Next Year
Item 
Quantity
Cost Per Unit
Total Cost
Public Workstations
Classroom 175 computers & Monitors 31
$1,093.00
$33,883.00
ATRC computers & monitors 7
$7,651.00
Replacement MacBook Pro 13” 42
$1,000.00
$42,000.00
HP Laptops 20
$1,206.00
$24,120.00
Ipads 30
$500.00
$15,000.00
BSB HP Laptops 25
$30,150.00
BSB macbooks 10
$10,000.00
Total
$162,804.00
Staff Support Cost Sharing
2 FTE
Tech Support
Help Desk Smart Commons Apps support
Loan Desk laptop checkout service

26. Colorado State University Libraries
Thank you