1. Library Status Updates and Request
for University Technology Fee Advisory Board
February 28, 2018

2. Outline Current inventory Equipment and room use
Library updates and initiatives
Current fiscal year budget status
Projections
FY19 budget request

3. Current inventory Area Equipment Quantity General Lab
Desktop Computers
210
Scanning/Graphics Stations 16
Print Release Stations & Microtext Scanners 6
21.5” iMacs 10
Video Editing Rooms
MacPro Editing Stations 2
Classroom 1
13 
Classroom 2 41
Classroom 3 29
Classroom 4
31 
Assistive Technology Rooms
Checkout
Mac Laptops
126
PC Laptops (Morgan and Vet) 60
iPads (cost shared with library) 42
Chromebooks (Provided by library) 20

4. Use of checkout equipment
Meeting demand: very few wait times for laptops, and only minimal when exist
Checkouts per semester
Morgan equipment
Spring 2017
Summer 2017
Fall 2017
Mac laptops
18,035
905
13,023
PC laptops
4,977
291
4,853
iPads
443
100
453
Chromebooks
366 76
295

5. Use of lab Busiest between 10am and 3pm
Near/at capacity during finals and in periods of inclement weather
Ability to obtain quantitative measures will be developed

6. Video editing and production rooms
Two video editing rooms available for reservations
MacPro with Adobe Creative Suite, Final Cut Pro, iMovie and Audacity
One video production room available for reservations
Video camera, lighting and backdrops

7. Video editing & production reservations

8. Video editing & production hours used

9. Group study room usage

10. Printing in the lab Fall 2017
Printers began to not be mapped automatically
Lab was re-imaged and we saw improvement
Problem still exists, but to a lesser extent right now
Troubleshooting in all directions to determine root cause (Microsoft support, network monitoring)
Working on temporary fixes to lessen user disruption

11. VR room here HTC Vive and performance computer
Will be available by appointment to assist in setup

12. 3D features Purchasing an additional printer
Free 3D printing and scanning training being offered in Morgan through spring semester, classes usually close to capacity
Handheld scanners, Gear VR, and Samsung 360 camera available for checkout
HP Sprout computers donated to the library by HP

13. Space upgrades Basement upgrades
Added 336 new outlets (21 floor, 84 table)
Replaced carpet
Converted room (29A) to an additional study room
Prayer/meditation room now available (200a)
Chair/furniture cleaning
Classroom projection upgrades
Completed cable management in general lab
Replacing 3rd floor carpet in Spring 2018

14. Library contributions
iPads (30 in addition to cost share commitment)
$10,500
Chromebooks (20, purchased late 2016)
$4,600
Basement updates, electrical and carpet
$177,000
Classroom updates
$20,000
Other space updates
$76,600
Sprouts (donation from HP)
$8,000
VR Room (partial donation)
$6,000
Total
$302,700

15. Current year budget update
Item
Quantity
Budgeted
Actual and estimated
Surplus
Graphics Stations 16
$32,000
$23,823.20
$8,176.80
Classroom/lab CPUs
30 (29 budgeted)
$34,800
$23,134.50
$11,665.50
Replace monitors 20
$4,000
$4,000.00
Minimal expected
Replace PC laptops 15
$15,000
$15,000.00
Replace Mac laptops 42
$50,400
$60,018.00
($9,618.00)
iPads cost share 10
$6,800.00
$2,940.00
$3,860.00
Vet PC Laptops
$10,000
$9,566.30
$433.70
Power Adapters & Parts 1
$5,000
$2,500.00
AT Room CPUs
6 (7 budgeted)
$7,000
$4,224.54
$2,775.46
Totals
$165,000
$145,206.54
$19,793.46

16. Cost differences
Replace Mac laptops on a 4-year replacement cycle – big savings
Do not extend desktops to 5-year replacement cycle – savings too low
Use standard computers, not enhanced, where appropriate
Adjusted pricing to match current market value

17. Cost differences Switch the 10 iMac desktops to standard desktop PCs
Need is being met with 60 checkout MacBook laptops instead
Standardizes the lab equipment to streamline deployment and management
Cost savings over time with standard replacement cycle
Thoughts, questions or comments?

18. Projected costs evened out
Equipment
Unit cost
Number
FY19
FY20
FY21
FY22
Lab PCs
$850 53
$45,050
Lab monitors
$200 35
$7,000
Checkout PCS - Morgan
$1,000 10
$10,000
Checkout Macs - Morgan
$1,500 32
$48,000
Classroom monitors 20
$4,000
Parts and repairs
$5,000 1
iPads (cost share)
$175
$3,250
$1,750
Replacement PCs and monitors for iMacs
$1,050
$10,500
Classroom 171 13
$11,050
Classroom 173 41
$34,850
Classroom 174 29
$29,000
Classroom 175 31
$26,350
AT rooms 6
$6,000
Video editing bays 2
Graphics stations
$2,000 16
$32,000
Vet checkout PCs 15
$15,000
Vet iPads (cost share)
$350
$700
Vet lab 5
$4,250
TOTAL ANNUAL COSTS:
$169,150
$170,650
$170,550

19. FY19 request Total FY19 Request: $149,356.54 Unit cost Number
Estimated cost
Lab PCs
$850 53
$45,050
Lab monitors
$200 35
$7,000
Checkout PCS - Morgan
$1,000 10
$10,000
Checkout Macs - Morgan
$1,500 32
$48,000
Classroom monitors 20
$4,000
Parts
$5,000 1
iPad Pros (cost share)
$325
$3,250
PCs and monitors to replace iMacs
$1,050
$10,050
Classroom 175 31
$26,350
Video editing bays 2
FY19 total costs:
$169,150
Estimated residual FY18 balance:
($19,793.46)
Total FY19 Request:
$149,356.54

20. Thanks
for your time, feedback and allowing us to partner with you to provide valuable services in the library!

21. Questions?