1. University Technology Fee Advisory Board Status and Updates
Colorado State University Libraries
University Technology Fee Advisory Board
FY 16-17
Status and Updates
November 28, 2016

2. Colorado State University Libraries Presentation Overview
Current Inventory
Budget Update
Computing in the Library: Use Statistics
Technology Updates
Proposed Expenditure for Next Year
FY & FY Projections

3. Colorado State University Libraries Current Morgan Inventory
Area
Equipment
Quantity
General Lab
Desktop Computers
210
Scanning/Graphics Stations 16
Print Release Stations & Microtext Scanners 6
21.5” iMacs 10
Video Post Processing Rooms
MacPro Editing Stations 2
Classroom 1
13 
Classroom 2 41
Classroom 3 29
Classroom 4
31 
Assistive Technology Rooms 7
Total Desktop Computers
 335
Video Production Rooms
Panasonic AG HMC150p Pro Camcorder
Checkout Fleet
Mac Laptops
126
PC Laptops 60
iPads (cost shared with Library) 40
Chromebooks (Provided by Library) 20

4. Colorado State University Libraries
Budget Update

5. UTFAB Expenditures to Date
Item
Unit Cost
Qty
Actual
Budgeted
Replace lab desktops
$710
112
$79,558
$78,400
Replace lab monitors
$200 48
$9,600
Replace PC laptops
$1,026 15
$15,390
$15,000
Replace Mac laptops
$1,000 42
$42,000
Replace desktops (vet)
$1,200 5
$6,000
Replace PC Laptops (Vet) 10
10,260
$10,000
Power Adapters & Parts
$3,000 1
$2,952
Total Requested
$108,160
$164,000
Remainder
$55,840
Staff Support Cost Sharing
Tech Support
2 FTE
Smart Commons Apps support
Laptop Checkout service

6. Colorado State University Libraries MacBook Pro vs MacBook Air
Price $1,199
Retina Display
Built-in HDMI port
$50,358 for 42
MacBook Air
Price $1,079
$43,947 for 42

7. Colorado State University Libraries

8. Video Production/Editing Rooms Trending
TO DATE

9. Video Production/Editing Rooms Trending

10. Colorado State University Libraries
Library Checkouts
Week before Midterms & Finals – Short Queue for:
Macbooks
HP Laptops
Depending on weather:
Winter weather – Computer Lab close to capacity
Fall weather – Computer Lab 75% capacity
Finals & Midterms – Computer Lab at capacity
Ipad Checkouts consistently near capacity
Chromebook Checkouts consistently near capacity

11. Colorado State University Libraries
Chromebook Checkouts
Popular Checkout Item with High Mortality Rate:
Replaced with 20 Redesigned Chromebooks
Much Greater Durability – so far
Cost Approx. $4,600
Funded by the Library

12. Colorado State University Libraries
Technology Update

13. Colorado State University Libraries
Challenge
Upgraded Lab to Windows 10 – Solid Image
Increasingly slow login times (last 3 weeks)
Under investigation
Network not an issue
Initially seemed random
Related to Long Term Service Branch
Efforts to correct
Reimaged worst computers during break
Move to Enterprise Branch of Windows 10
Reimage entire lab with revised image.

14. Colorado State University Libraries
No Issues with CSU-EID or CHECKOUT SSIDs in spite of traffic volume
Library Improved Network Switches
NOC Upgraded Wireless Nodes
Periodic Walkthroughs & Adjust as necessary

15. Colorado State University Libraries
Printing
Printing – Long Queue
Added extra B&W printer & release station
Self funded
Going Green
Double sided printing now the Default
In cooperation with ASCSU
October Trial
User Survey preferred

16. CIRCULATION IN CURRENT SYSTEM ENDS AFTER FINALS
Colorado State University Libraries
CIRCULATION IN CURRENT SYSTEM ENDS AFTER FINALS
CIRCULATION IN NEW SYSTEM RESUMES ON DECEMBER 22ND

17. Advanced Technologies – Dave Ramsay
Colorado State University Libraries
Advanced Technologies – Dave Ramsay

18. Colorado State University Libraries
FY & FY Projections

19. Colorado State University Libraries
Reducing Costs
Necessary Changes:
Only purchase replacement monitors
25 left from last year’s purchase
Spread HP laptop purchases over three year period
Evenly distributes fleet replacement
Risk: Older HP Laptops may not hold up an extra year
Cost Share Ipad replacements

20. Expenditure Projections FY17-18
Equipment
Unit Cost
FY17-18 Qty
Modified Qty
FY17-18 Cost
FY17-18 Modified
Replace lab desktops
700 $0
Replace lab monitors
200 56 28
$11,200
$5,600
Replace Graphics Stations
2000 16
$32,000
Replace classroom CPUs
1200 29
$34,800
Replace classroom monitors 41 20
$8,200
$4,000
Replace PC laptops
1000 15
$15,000
Replace Mac laptops 42
$42,000
Replace Ipads cost share
680 40
$27,200
$13,600
Replace Vet PC Laptops 10
$10,000
Replace Vet Ipads cost share 5
$6,800
$3,400
Power Adapters & Parts
3000 1
$3,000
Replace 7 AT Room CPUs 7
$7,000
Total Expenditure
$197,200
$170,400

21. Expenditure Projections FY18-9
Equipment
Unit Cost
FY18-19 Qty
Modified Qty
FY18-19 Costs
FY18-19 Modified
Replace lab desktops
700 98
$68,600
Replace lab monitors
200 56 28
$11,200
$5,600
Replace Graphics Stations
2000 $0
Replace classroom CPUs
1200 54
$64,800
Replace classroom monitors 29 20
$5,800
$4,000
Replace PC laptops
1000 15
$15,000
Replace Mac laptops 42
$42,000
Replace Ipads
680
Replace PC Laptops (Vet) 10
$10,000
Replace Ipads (vet)
Power Adapters & Spares
3000 1
$3,000
Replace 7 AT Room CPUs
Total Expenditure
$220,400
$213,000

22. Colorado State University Libraries
Questions

23. Colorado State University Libraries
Thank you