Spring 2009 MS AIMS Pre-Test Training PRESENTED BY Cindy Hurley District Testing Coordinator Tucson Unified School District 225-5418

Agenda Introductions Part 1 – District Test Coordinator Responsibilities Part 2– Receiving Materials Part 3 – Test Administration Part 4 - Returning Materials

Test Coordinator Packet

Critical Dates for Spring 2009 A copy of the critical dates is in your testing packet Dates for each test administration AIMS DPA Writing / Reading/Math AIMS Science - 8th grade Mathematics Field Test – all grades Make note of and plan for all critical dates Due to our Spring Break---we have less time than ever to return and check-in materials. We all have to pull together on this!

Critical Dates for Middle Schools AIMS DPA, Science & Math Field Test AIMS DPA Materials Delivery Mar. 9-12 Materials Delivery to Sites Mar. 19 – 20 Short-Add Window Closes Mar. 23 4:00 pm AIMS DPA Writing Mar. 31 AIMS DPA Reading/Math Part 1 Apr. 1 * AIMS DPA Reading/Math Part 2 Apr. 2 AIMS DPA Reading/Math Part 3 Apr. 3 AIMS Science – 8th Grade Apr. 7 (no make-up) AIMS Math Field Test – Gr. 6-8 Mar. 30 – Apr.16 (no make-up) AIMS Check-In of Materials Apr. 15 – Apr. 21 * Please note, April 1, Wednesday , is a regular length school day (A copy of this is in your test packet)

Remember: All Students Test They either take AIMS or AIMS-A Who Tests? AIMS DPA Students in Grades 6 – 8 AIMS Science Students in Grade 8 AIMS Math Field Test Students in Grade 6 – 8 Remember: All Students Test They either take AIMS or AIMS-A

District Test Coordinator Responsibilities Part 1 - Test Coordinator Responsibilities

Test Coordinator Responsibilities Train school test coordinators, test administrators, and test proctors Order, coordinate, distribute, and collect all test materials for you school Act as liaison between your school and the District Testing Coordinator Assume responsibility for all testing at your site Part 1 - Test Coordinator Responsibilities

Provide Training All test administrators and proctors throughout state are required to attend a pre-test training through their district/charter before each test administration Any person administering AIMS or TerraNova tests is required to attend Every adult in a test room must have received training in the correct test administration procedures Part 1 - Test Coordinator Responsibilities

Test Coordinator Additional responsibilities for the Test Coordinator are outlined on page 2 and 3 in the Test Coordinator Manual Part 1 - Test Coordinator Responsibilities

Security Agreements Critical Information Prior to testing, Security Agreement must be signed by every staff member with access to AIMS and TN These are retained at your site except for the principal’s copy which is returned to Cindy Hurley There is a copy in the Test Coordinator Packet Part 1 - Test Coordinator Responsibilities

Receiving Materials

Material Delivery Window March 9 – 12 AIMS DPA, AIMS Science, Mathematics Field Test, and TerraNova delivered to testing warehouse March 19 – 20 Materials delivered to sites Part 2 - Receiving Materials

Receiving Materials Each shipment that is received must be inventoried Packing list is in box 1 Verify all materials have been received Verify that the number of materials received is sufficient for the number of students testing If additional materials are needed, they must be ordered immediately (see short-add deadlines). Email Cindy Hurley how many you need for each content area Part 2 - Receiving Materials

Middle School Test Materials Grades 6 – 8 3 Test Books Writing, Reading, Mathematics Science Mathematics Field Test 2 Scanable answer documents Combined Writing, Reading, Mathematics & Math Field Test Separate Science Part 2 - Receiving Materials

Test Coordinator Kit Contents of Test Coordinator Kit Test Coordinator’s Manual Packing List box 1 Student Bar Code Labels, Instructions, and Reference List Part 2 - Receiving Materials

Short-Add Window Must order any test shortages by March 23, at 4:00 pm Critical Information Must order any test shortages by March 23, at 4:00 pm for: AIMS DPA Writing, Reading & Math Mathematics, AIMS Science There is no short-add for Mathematics Field Test Part 2 - Receiving Materials

Test Administration Part 3 - Test Administration

Test Administrators are required to: Attend training scheduled by the Site Test Coordinator Read and sign a security agreement Adhere to all test administration security procedures Follow test administration directions exactly as stated in the Test Administration Directions Read the test administration script aloud to the student exactly as stated in the Test Administration Directions

Test Security It is unethical and will be viewed as a violation of test security for any person to: Examine content of any portion of test Disclose or allow to be disclosed the content of any portion of test or any test item before, during, or after test administration Influence students’ answers by offering assistance of any kind Change or review students’ answer choices, including the writing rough draft and writing final copy Part 3 - Test Administration

Test Security It is unethical and will be viewed as a violation of test security for any person to: Photocopy, transcribe, or in any way duplicate any part of AIMS test books Fail to return all test materials, including unused documents Participate in, direct, aid, counsel, assist in, encourage, or fail to report any violations of these test administration security procedures Allow students to have access to test questions, writing prompts or share information prior or during test administration Use scratch paper Part 3 - Test Administration

Test Security Take precautions to safeguard test materials Keep materials under lock and key Do not examine the test beyond the requirements to administer the test Follow guidelines in the Test Preparation and Administration Practices The district superintendent / charter operator will enforce disciplinary procedures for violation of test security Part 3 - Test Administration

Test Security All adults involved in testing must read and sign the Security Agreement Spring 2009 Review security procedures in Test Administration Directions on page 3 Security agreements must be retained at district or school for a minimum of 6 years Return principal’s security agreement to District Test Coordinator Part 3 - Test Administration

Prior to Testing Prepare the Testing Room Cover or remove all visual aids Lighting and ventilation should be good Free from distractions and interruptions Arrange seating appropriate for testing Refer to the Test Administration Directions p. 2-3 and Test Coordinator’s Manual p. 6 for further instructions Part 3 - Test Administration

Mathematics Field Test NEW Mathematics Field Test The field test is necessary to prepare for the redesigned Spring 2010 AIMS Mathematics test that will be aligned to the newly adopted Arizona Mathematics Standards Administration will follow the same procedures as the AIMS DPA Math Every student enrolled in a district school or who tests on AIMS will participate in the field test Part 3 - Test Administration

Mathematics Field Test NEW Mathematics Field Test Grades 6 – 8 18 items Estimated times 45 – 60 minutes Scheduling is flexible within test window Students should receive same accommodations as on AIMS DPA Mathematics Part 3 - Test Administration

Test Calendar AIMS tests are untimed. These are estimated times necessary for the vast majority of students to complete the test For students who are not finished in the allotted time, arrangements must be made to allow them to finish testing NO AIMS testing session may carry over to the next school day Part 3 - Test Administration

Breaks Stretch breaks: Writing – between rough draft and final draft Significant breaks: Reading / Mathematics – each day between administration of Reading test and administration of Math test Science – Grade 8 between session 1 and 2

Spring 2009 - AIMS DPA Test Schedule Testing Day Content Area Grade(s) Session(s) / Time Day 1 Writing 6, 7, 8 1 session – 2 hours Day 2 Reading Part 1 Mathematics Part 1 6– 8 6 – 8 1 session – 45 - 60 min. 1 session – 45 min. Day 3 Reading Part 2 Mathematics Part 2 Day 4 Reading Part 3 Mathematics Part 3 Day 5 Science Part 1 Science Part 2 8 1 session – 45-60 min.

Additional Students Who May Test Non-enrolled students may participate in AIMS testing: Private schooled students Home schooled students Non-enrolled students many not participate in the field test Part 3 - Test Administration

Sign-In/Sign-out Sheet ALL Testing Sites will have a Sign-In/ sign-Out Sheet These sheets need to be secured by the Test Coordinator. (ADE randomly reviews Sign-In Sheets.) Sign-In /Sign-Out sheets provide documentation of who was testing in the room as well as verification that students were provided the opportunity to test and did in fact turn a test in

Acceptable Resources AIMS Writing Commercially published English dictionary Commercially published English thesaurus Several copies must of these must be available in each testing room during the writing test AIMS Writing/Reading/Math Translation dictionaries for ELL students Part 3 - Test Administration

Unacceptable Resources Items that may not be used for any portion of AIMS: Math manipulatives: charts, and aids, including but not limited to a ruler, number line, compass, and an abacus Electronic devices including but not limited to: Computers, calculators, cell phones, digital watches, personal digital assistants, and portable music players Scratch Paper Part 3 - Test Administration

Unacceptable Resources Most test invalidations are due to use of cell phones and calculators Part 3 - Test Administration

Use of Unacceptable Resources Test Administrators who observe students using unacceptable resources are to remove the item as soon as possible Student must be allowed to continue testing After investigating situation thoroughly, notify Cindy Hurley (225-5418) You may be requested to fill out an incident report (see copy in test coordinator packet) Part 3 - Test Administration

If A Test Needs To Be Invalidated Only The Arizona Department of Education can make the determination to invalidate a test When a testing issue occurs notify Cindy Hurley (225-5418) as soon as possible and then she will get guidance from ADE The Arizona Department of Education recommends that the student’s parents or guardians receive written notification of the incident and its consequences

Handling Materials Keep answer documents intact Use only pencil on answer documents For AIMS Writing, only responses that are handwritten in pencil on the pages designated “Final Copy” will be scored Be sure any large print and Braille have been transferred to a regular answer document Part 3 - Test Administration

Students Who Leave Room During Testing Students are to remain into the testing room during the entire scheduled testing session Students are allowed to go to the restroom Only one student may leave at a time Students must turn in test materials before they leave the room and give back when they return Part 3 - Test Administration

Students Who Leave School During Testing Students who leave school before completing a particular test session are ineligible to continue the test for that session This includes students who leave because of illness. High School students are not eligible to participate in the make-up test for this content area Answer document will be sent in for scoring even if student did not finish testing ADE recommends documenting time student left and reason for leaving early Part 3 - Test Administration

Disruptive Students Students who disrupt testing, refuse to participate, receive help from others, or otherwise engage in behavior not consistent with a acceptable classroom behavior should be subject to disciplinary procedures established by the school Students should be allowed to continue testing in a different location so that other students may test undisturbed Incident report must be completed and submitted to ADE for all possible cheating situations Part 3 - Test Administration

Monitoring Testing Move about room unobtrusively Make sure students are progressing through the test Allow students to work at their own pace Supervise room at all times Answer students questions that pertain only to clarification of test directions Verify students are marking answers in proper locations Part 3 - Test Administration

As Students Finish Testing Collect student test book and answer document – make sure student has written name in top corner Check answer document to verify student has completed proper sections of test and have not used ink Students must sign out that test and answer document have been returned Part 3 - Test Administration

Use correct bar code for correct test AIMS Bar Codes Middle School 1 set for Writing / Reading/Math/Math Field Test 1 set for Science Use correct bar code for correct test Part 3 - Test Administration

AIMS Bar Codes Part 3 - Test Administration

AIMS Bar Codes Master Label Bar Code Label Extra Bar Code Part 3 - Test Administration

Student Identification Information Per instructions in Test Administration Directions student identification located on the front covers of the test books and answer documents, MUST be completed by the student prior to testing Student name Teacher School District Part 3 - Test Administration

Student MUST complete this section If you have a bar code use it 47 Signature Teacher School District Student MUST complete this section If you have a bar code use it Answer Document 47 Part 3 - Test Administration

Student Bar Code Labels If there is a bar code label USE it Bar code labels are provided for each test administration Place the label with the bar code on the front of the corresponding AIMS answer document. Only the Test Coordinator, Test Administrator, or Test Proctor should place bar code labels on answer documents

Student Bar Code Labels If the student information on the label is incorrect, it needs to be changed through SAIS Never write or try to make changes on the label Part 3 - Test Administration

Student Demographic Information for Students Without Labels For students without a bar code label, the grid on the top half of the back must be completed by school personnel The bottom half is not necessary in our district

Private School or Home School Student Demographic Information Fill in the top half of the back side of the AIMS answer document and since there is no SAIS #, put in student’s phone number where the student ID field is Mark box 6 (not enrolled) on bottom half of the back side of the AIMS answer document

Top Half of Back of Answer Document 2 Top Half of Back of Answer Document Complete only for students without bar code labels 52 Part 3 - Test Administration

Bottom Half of Back of Answer Document Do not need to complete except for #6 (not enrolled) for a home schooled or private school student. 53 Part 3 - Test Administration

Test Accommodations All Test Administrators are to read the Testing Accommodations Guidelines for 2008 – 2009 (copy in your testing packet) Universal accommodations are available for all students Standard accommodations are available for Special Education students with an IEP, 504 students, and English Language Students Not all accommodations appropriate for instructions are available for use during a standardized state assessment Part 3 - Test Administration

Returning Materials Part 4 - Returning Materials

Return of Materials You need to make an appointment to schedule your return. Please call 225-5418 and be sure to tell the person that answers why you are calling We can not accept any drop-ins…you must schedule Because there is less time than ever before to return materials, you will need to organize return of materials as you go and immediately after the last test administered

CTB Pick-Up 57

Return Date Windows April 15 – 21 Due to our Spring Break, we have lost several days for make-up as well as for checking-in materials Even though the test window does not close until April 17, please schedule an early return if you finish before April 17 It will not be possible to check-in materials for every school at 3:30, so some schools will need to come throughout the day Please seek support early from your school to be released during the school day for return of materials Testing this year requires more flexibility than ever this year Please call 225-5418 as soon as you can to set up an appointment – be sure to tell whoever answers the phone that you are calling to set up a return of materials

Inspecting Scorable Materials Did student complete his/her name, teacher, school and district on front of test book and answer documents Is student bar code in correct area? If no label, demographic information must be complete on back top half Is the letter for the math field test form correctly coded on answer documents Large Print or Braille - Are student responses transferred to a standard answer document Part 3 - Test Administration

Inspecting Scorable Materials Accommodation information is complete for students receiving standard accommodations Erasures are complete and clear on answer documents Light marks and marks not made with a no. 2 pencil should be marked over with a no. 2 pencil Part 3 - Test Administration

Returning Materials to Testing Warehouse Separate test books and answer documents. Keep AIMS, TN, Field Test and Science in their own stacks Keep test books in separate labeled boxes from answer documents Test Books need to be grouped by content area Answer documents need to be grouped by content area and then by used and unused Used AIMS answer documents need to be sorted further by grade level – use a colored paper to separate Part 4 - Returning Materials

Need help? Have questions? Email Cindy Hurley or Call her @ 225-5418

What do you mean I am missing a test book??? AIMS AIMS AIMS AIMS TerraNova A big heartfelt thanks for all your hard word and effort to Help get the best test results we can!! 63