1. 1 Elementary School AIMS Pre-Test Training Spring 2011

2. 2 Test Coordinator Packet Critical Dates Test Accommodations Guidelines 2010-11 Incident Report Security Agreement Test Administrator Checklist Test Coordinator Packet

3. 3 References TAD – Test Administration Directions TAG – Testing Accommodations Guidelines TCM – Test Coordinator Manual TSA – Test Security Agreement

4. 4 SITE TEST COORDINATORS Responsibilities

5. 5 Read the Test Coordinator’s Manual and the Test Administration Directions Get signed Security Agreements from all individuals handling test materials Train Test Administrators and Test Proctors

6. 6 Responsibilities Inventory test materials upon receipt Monitor testing activities Report any testing concerns or incidents to Cindy (225-5418) Package materials per instructions for return

7. 7 STUDENTS TO BE TESTED AND TEST SCHEDULE Spring 2011 Test Administration

8. 8 Students to Be Tested All Arizona public school students in Grades 2 nd – 8 th grade will participate in testing as described in the following slides Students either take AIMS or AIMS A …no student are excluded from testing. TCM p4

9. 9 Not Enrolled Students AIMS testing must be made available upon request at local district schools for: – Home school students – Private school students Fill out the Student ID grid on the answer document with their 10 digit phone number instead of filling in the SAIS # Mark the “not enrolled” bubble

10. 10 Test Administration Schedules All AIMS tests and are untimed Times are provided for planning purposes only Students must be allowed to finish testing even if the scheduled time for the test has elapsed There are breaks scheduled within all days of AIMS testing - refer to TADs and TCM for details TCM p5 TAD p3

11. AIMS 3-8 Students in Grades 3-8 are expected to test in all content areas as determined by grade GradeWritingScienceReadingMath 3 4 5 6 7 8

12. Mandatory Test Dates April 11 Grade 5, 6, & 7 Writing Grade 4 & 8 Science April 12 Grade 3 - 8 Reading/Math Part 1 April 13 Grade 3 - 8 Reading/Math Part 2 April 13 Grade 2 Stanford 10 April 14 Grade 3 - 8 Reading/Math Part 3 April 14 Grade 2 Stanford 10 April 15 - 29 Make-Up Dates Please note, April 13 (Wednesday) is a full length school day

13. AIMS 5, 6, 7 Writing Changes Scoring AIMS Writing prompt – The AIMS Writing prompt response will be scored using a holistic rubric based on 6-traits – The time to administer the AIMS Writing prompt has not changed – The extended response score will account for 60% of the AIMS Writing score

14. AIMS 5, 6, 7 Writing Changes Addition of Multiple Choice Items – AIMS Writing multiple choice items will be embedded in the AIMS Reading test – The time to administer AIMS Reading has not changed – AIMS Writing multiple choice items will account for 40% of the AIMS Writing score

15. AIMS 5, 6, 7 Writing Changes AIMS Writing Score Reports – To receive an AIMS Writing score students must complete both the prompt response and the multiple choice items – The prompt response score and the multiple choice scores will be reported

16. 16 Science All students in grade 4 and 8 test No make-ups for science Science this year is given on the same day as Writing (April 11) TAD p2

17. Test Administration Schedules April Testing - Stanford 10, Grade 2 – April 13 & 14 (2 days of testing) – Make-up testing through Apr. 29 – See TCM pg. 7 or TAD pg. 7 for sessions and times – Note: Stanford 10 is untimed!! – Unlike AIMS, the order of tests may be switched

18. AIMS 3-8 Pre-ID Labels – Pre-ID Labels will be produced for all students in grades 3-8 based on SAIS enrollment data. – Data will be extracted from SAIS on February 11. – Schools without SAIS enrollment data will not get Pre-ID labels.

19. 19 TEST SECURITY

20. 20 Test Security Test Administrators and Test Proctors must be employees of the school Test Administrators and Test Proctors must be trained by the Test Coordinator in all correct test administration and test security procedures for Spring 2011 test administration TCM p. 25 TAD p6 TCM p10

21. 21 Test Administrators and Test Proctors must sign a copy of the Spring 2011 AIMS/Stanford 10 Test Security Agreement and adhere to test security procedures Signed Test Security Agreements must be kept for 6 years at school site Return the copy signed by Principal to Cindy during the material check-in

22. 22 RECEIVING TEST MATERIALS AIMS

23. 23 Receiving Test Materials – AIMS April Testing March 14 - 17 to district warehouse March 23 - 25 to school sites

24. 24 Delivery of Test Materials When boxes are received at your site: – Verify that the boxes are addressed to your school. – Count number of boxes received. – Open box 1 ASAP and verify quantity provided on inventory sheet will cover your needs. – Email Cindy immediately if you are in need of more tests.

25. Additional Order Window AIMS 3-8 Closes at 4:00 pm MST on March 28 This is a fixed window…nothing can be ordered past this date

26. 26 Inventory Test Materials – Before distributing tests, compare number of test materials received with actual number on the inventory packing list. – Note any discrepancies on the inventory list. – Packages sometimes contain 1 more or 1 less than what is stated on package.

27. 27 Inventorying Test Materials Maintain an accurate inventory of all materials at each school Best to have a sign-in and sign-out procedure in place for accountability of materials Test books and answer documents are to be stored in a secure location at all times Test materials can NOT be kept in classrooms over night TCM 13

28. For schools that number test books and/or answer documents. Use only these boxes for your numbering.

29. 29 PREPARATION OF TEST ROOM Test Administrator and Proctor

30. 30 Preparation of Test Room Student seating should be arranged so that: – Students cannot easily see the answer documents of others – Test administrators and proctors can walk by each student. – Desks and tables should be cleared of backpacks and unnecessary materials TCM p. 25 TAD p7 TCM p9

31. 31 Preparation of Test Room Materials that can be posted in testing room – AIMS Mathematics Reference Sheets – AIMS Science Reference Sheet – Holistic Rubric Based on 6 Traits Official Scoring Guide All other visual aids that could assist students while testing must be removed or covered completely TCM p. 25 TAD p7 TCM p9

32. 32 Preparation of Test Room Authorized resources: – Dictionaries and thesauri must be available for the prompt section of the AIMS Writing tests – Translation Dictionaries as allowed for ELLs TCM p. 25 TAD p5 TCM p9

33. Unacceptable Resources Items that may not be used for any portion of AIMS: Math manipulatives: – charts, and aids, including but not limited to a ruler, number line, compass, and an abacus Electronic devices including but not limited to: – Computers, calculators, cell phones, digital watches, personal digital assistants, and portable music players Scratch Paper not allowed for any portion of AIMS Part 3 - Test Administration

34. 34 TEST ADMINISTRATION Test Administrator and Proctor

35. 35 Test Administration AIMS and Stanford 10 are standardized tests. Test Administrators should be given the Test Administration Directions or Directions for Administering at least one day prior to testing Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering TAD p8 TCM p10

36. 36 During Testing Students should be allowed to progress at their own pace Monitoring should consist of: – Supervising the room at all times during testing – Answering student questions that pertain to clarification of test directions – Checking that students are progressing through test properly TAD p9

37. 37 During Testing Students may not have access to any electronic devices including computers, calculators, cell phones, portable music players, etc. If cell phones are in backpack…backpack needs to be away from their desk. You need to remind students to remove their cell phones prior to testing and continue to monitor for this TAD p11

38. 38 During Testing Disruptive students and students suspected of cheating – Stop disruptive behavior or suspected cheating – Allow student to continue to test – Student may be moved to a different location so that others may continue to test undisturbed – Student may be subject to disciplinary procedures after completion of testing – Document as many details as possible and report to School Test Coordinator who will report to District Test Coordinator TAD p 12

39. 39 During Testing Students who leave the room during testing – Students may be allowed to go to the restroom, if necessary, during testing Only one student may leave at a time Collect student’s test materials before the student leaves the room and give back upon student’s return TAD p12

40. 40 During Testing Students who leave school during testing: – will not be permitted to finish that section of testing when he/she returns to school – may not participate in make-up testing for that same content area – may be allowed to make-up a section that was never started TAD p12

41. 41 As students finish testing Students close test book and answer document Place answer document on top of test book Students not allowed to leave until testing session is complete Test Administrator will collect the test materials Once test materials have been collected student can read or do class work silently No electronic devices are allowed at this point TAD p10

42. 42 End of Testing Session Inspect each test book and answer document – Student name on front of test book and answer document – Test books and answer documents in separate stacks – Pre-ID label affixed or demographic data bubbled – Form bubbled on answer document – Complete accommodation bubbles in section K – All marks on scorable materials in No. 2 pencil TCM p15

43. 43 End of Testing Session Account for all test books and answer documents at the end of each testing session Missing test books and answer documents must be accounted for prior to dismissing any students This is critical for test administrators to do at the end of each test!!!! TAD p10

44. 44 End of Testing Session All test materials must be returned to test coordinator at the end of the testing session. No test materials may be left in a testing room overnight.

45. 45 School Test Coordinator Reporting Testing Incidents Testing incidents that should be reported to Cindy Hurley for review would include, but are not limited to: – Possible cheating – Inappropriate accommodations – Administration errors Testing incidents are to be reported by the School Test Coordinator

46. 46 A copy of the Incident Report Form is in Your Packet. If an incident occurs, then an electronic copy will be sent for test coordinator to fill out and return to Cindy.

47. 47 ACCOMMODATIONS Test Administrator and Proctor

48. 48 Accommodations All Test Administrators must read and be familiar with Testing Accommodations Guidelines 2010-2011 Included in your packet

49. 49 Standard Accommodations Standard accommodations available to students while testing on AIMS and Stanford 10 are limited to those listed in the Testing Accommodations: Guidelines for 2010-2011 TAG p5

50. 50 Standard Accommodations Standard accommodations available to: – Students with certain injuries – English Language Learners – FEP Year 1 and Year 2 students – Students with an IEP or 504 plan TAG p5

51. 51 Standard Accommodations Accommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the student Not all accommodations appropriate for instruction are appropriate for use during state testing Verify Student’s IEP TAG p5

52. 52 Standard Accommodations It is the responsibility of the Test Administrator to see that: – Students who qualify for testing accommodations receive them. – Students who do not receive accommodations are not affected. – Accommodations are marked on answer document. TAG p5

53. 53 Recording Accommodations Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document Detailed directions for marking the use of standard accommodations are on pages 62-63 of the TAD Only mark an accommodation, IF the student actually used it

54. 54 Recording Accommodations Accommodations are listed in the Test Accommodation Guidelines with a number that will correspond to the bubble in the answer document. (Also Test Administration Directions Pgs. 62 - 63.) #Standard Accommodation – ELL/FEPContent Areas 4More breaks and/or several shorter sessionsW, R, M, S 5Simplify language in English for the scripted directions or the directions that students read on their own as needed upon student request W, R, M, S 6Read aloud in English the writing prompt, mathematics test items,+ or science test items,+ as needed upon student request W, M, S 7Provide a word-for-word published, paper translation dictionaryW, R, M, S 8Exact oral translation of the scripted directions or the directions that students read on their own as needed upon student request W, R, M, S

55. Special Circumstance – Students with an injury that makes writing or bubbling responses difficult Eligible for certain standard accommodations See page 5 of Testing Accommodations: Guidelines for 2010-2011 In Case of Injury

56. 56 STUDENT IDENTIFICATION INFORMATION Test Administrator and Proctor SAIS # Birth Date Name

57. 57 Signature Teacher School District If you have a bar code label, use it Student must write name on line labeled “Student Name”

58. Bar Code Labels Use the Bar Code Label when there is one Only bubble in demographics when there is NO bar code Label When there is a label used and the demographics are also filled in --- it can result in no score or a score for the wrong student CRITICAL

59. 59 When There is No Label Test Administrators (or other designated adults) are responsible for bubbling student demographic data on scorable AIMS and Stanford 10 materials for students without Pre-ID labels – Directions for bubbling student demographic data are included in all Test Administration Directions and Directions for Administering – Pg. 59 – For student number….only fill in SAIS # unless there is no SAIS #, then a matric can be bubbled in the Student ID Grid. – Do not fill in both SAIS # and Student ID TCM p. 25

60. What Not To Do With Labels Do not write on them for ANY reason Do not put them upside down Do not make up your own labels. Do not rip them off if you made a mistake Do not put labels on top of labels (they bleed through) If any of the above is done…answer documents will not scan correctly Email/or call Cindy if you are in doubt!!

61. Test Administrators must record the use of standard accommodations in section K of the AIMS demographics data grid After Testing Enrollment Bubble (G) Complete only if the student is not enrolled at the school where the test is administered.

62. 62 Transferring to a Regular Answer Document For students who did not respond directly on a standard answer document (used Braille, large print, or certain accommodations): – Student responses must be transferred to a standard answer document. TCM p16

63. 63 RETURNING SCORABLE MATERIALS Answer Documents

64. Email to Schedule Time to Return Materials All test materials need to be returned between April 29 and May 4 Schedule a time to return your materials by emailing cindy Keep in mind people will need to be released from school to return materials during the actual school day

65. 65 Packing Answer Documents (Scorables) Put all answer documents (used and unused) in the same set of boxes. ‘Used’ answer documents are those being scored ‘Unused’ answer documents are those that have a label but were never written in, have been written in but answers were transferred to another answer document because it had a tear, may have had coffee or water spilled on it, etc. Separate used and unused with colored pieces of paper.

66. 66 Separate the used answer documents by test content and cohort – use colored paper in between each stack – Writing, Reading, & Math separated by grade – Science separated by grade – Stanford 10 kept separated – For each stack write the number of documents in that stack on the colored sheet separating stacks How to Sort Used Answer Documents

67. 67 RETURNING NONSCORABLE MATERIALS Book, Manuals, Labels

68. 68 Packing Nonscorable Boxes Pack nonscorable materials by document type in the same set of boxes. – Used and unused test books – Used and unused large print and Braille test materials – AIMS Test Administration Directions – AIMS Test Coordinator’s Manuals – Unused Pre-ID labels

69. 69 What do you mean I am missing a test book??? AIMS Stanford 10 AIMS

70. 70 SCORE REPORTS

71. Score Reports – Due Dates 3-8 Reading, 3-8 Mathematics, 4 & 8 Science May 25 – posted to PearsonAccess June 24 – paper copies July 29 – closing date for corrections 5, 6, 7 Writing June 17 – posted to PearsonAccess June 24 – paper copies July 29 – closing date for corrections

72. 72 Score Reports – Due Dates Stanford 10 May 25 – posted to Pearson June 24 – paper copies July 29 – closing date for corrections

73. 73 TEST ADMINISTRATOR AND TEST PROCTOR TRAINING AIMS Test Protocol

74. Need to Remember Must adhere to ALL test dates Teachers can not choose to carry over uncompleted sessions to other days – regardless of reason Have a system to determine how many students were tested and make sure number of answer documents aligns with the number tested Invalidations may only be determined by district test coordinator

75. 75 Test Administrator and Test Proctor Trainings Sample items to be included on agenda - Test Security - Preparation of test rooms - Test administration procedures - Correct use of accommodations - Use of pre-ID labels and hand bubbling TAD p10

76. 76 Test Administrator and Test Proctor Trainings What to do if... ? – Student needs additional time – Student is caught cheating – Student is sick – There is a fire drill – Student has an injury that makes writing or bubbling difficult TAD p10

77. 77 Causes for Student Receiving No Score #1 Cause…answer document never turned in even though student participated in testing #2 Cause…There was a label on the front and bubbled in demographics on the back which did not match the label! For AIMS Writing student wrote essay on page 2 instead of starting on page 1 For AIMS Writing wrote in a language other than English Used Ink…will not scan Answered only a few items or bubbled in all A’s or some other pattern

78. 78 Call or email Cindy Hurley with ANY questions or concerns…225-5418. My ‘AIM’ is to help you make testing run as smoothly as possible!! PHEW!! We Made It