1. 2008 Spring Elementary Pre-Test Workshop
AIMS DPA
Science
TerraNova

2. Packet of Materials Test Security Agreement Testing Incident Report
Hard copy of today’s PowerPoint Presentation
Test Security Agreement
Testing Incident Report
Spring AIMS DPA/TN Critical Dates

3. Who Tests? AIMS DPA Students in Grades 3 – 8
All students tests (either with AIMS or AIMS-A)
AIMS Science
Students in Grade 4 and Grade 8
TerraNova
2nd grade

4. AIMS DPA & Test Dates April 7 Writing April 8 Reading and Math
April 14 Science (no make-up)
April 18 AIMS DPA test window closes

5. AIMS DPA Administration
Content Areas for each of the four days have been predetermined.
Day 1 – Writing
Day 2 – Reading, part 1 and Math, part 1
Day 3 – Reading, part 2 and Math, part 2
Day 4 – Reading, part 3 and Math, part 3
NOTE: All students within a grade should test on the same content area at approximately the same time.

6. Spring 2008 - AIMS DPA Test Schedule
Testing Day
Content Area
Grade(s)
Session(s) / Time
Day 1
Writing
3 - 8
1 session – 2 hours
Day 2
Reading Part 1
Mathematics Part 1
1 session – min.
1 session – 45 min.
Day 3
Reading Part 2
Mathematics Part 2
Day 4
Reading Part 3
Mathematics Part 3
Day 5
Science Part 1
Science Part 2 4
1 session – min.
NEW
TAD Page 4; TCM Page 4

7. Test Materials - Grades 2 through 8
TerraNova
AIMS DPA
AIMS Science
2nd
Consumable Test Book
3rd
Consumable Test Book Writing Draft Booklet
4th
Test Book Answer Document
5th
6th
Precoded
Student
Information
Grade 2 slip sheets
precoded with student
information
Grades 3 through 8
precoded bar code
labels
Grades 4 and 8
labels for Science

8. AIMS Science 8

9. AIMS Science NEW Administer to all students in Grade 4 and 8.
AIMS Science is operational for Spring 2008.
There are 2 operational forms for each grade level.
Form ID must be bubbled on answer document.

10. TerraNova – 2nd Grade 10

11. TN Test Dates TerraNova given over two days - April 7 - April 8
Make-up Window ends April 18

12. Approximate TerraNova Times
It is permissible to change the order of the tests.

13. When Will Materials Arrive?
Will arrive to testing warehouse:
March 17 – 20
Hopefully sent out to the school on March 28

14. Receiving Materials - Inventory
Inventory contents of shipment
Packing List is in Box 1.
Compare number of contents on packing list with actual number of materials received.
Note any discrepancies on packing list.
Order shortages from Cindy Hurley by closing of short-order window.
Place inventoried materials in locked storage.

15. Short-Add Window AIMS DPA, Science, & TerraNova March 31
Window closes at 4:00 PM
Be sure to order large print or Braille if needed

16. Test Coordinator Responsibilities

17. Test Coordinator Responsibilities
Read Test Coordinator Manual and Test Administration Directions
Order Materials for shortages
Train Test Administrators & Proctors
Collect and store signature on Test Security Agreement
Organize and distribute Test Materials
Secure Test Materials during Testing Cycle
Return materials to testing warehouse

18. Training Test Administrators & Proctors
Reviewing testing schedule for each day of testing.
Reviewing Test Administration Directions – have teachers highlight and make notes in manual as needed.
Procedures including review of Test Security Agreement.
Preparing classroom/testing site – appropriate test environment and permissible visual aids.

19. Training Test Administrators & Proctors Continued
Handling of test materials before, during, and after testing.
Discussing procedure of students requiring test accommodations (Ell, SpEd, or 504 students).
Preparing test booklets and answer documents: barcode labels, bubbling accommodations, transcription of answers to regular answer document for students receiving certain accommodations on writing.

20. Test Administration 19

21. Significant Breaks Significant breaks:
Writing – Grades 3, 4, and 5 between session 1 and 2
Reading / Mathematics – Grades 3 – 8 each day between administration of Reading test and administration of Mathematics test
Science – Grades 4 and 8 between session 1 and 2

22. During Testing Monitor testing activities – active proctoring.
Check test materials in and out to Test Administrators.
Maintain an accurate inventory of all testing materials throughout the test administration window.
Be sure to have a system that identifies who actually tested and submitted a test answer document. **
** Important information if student missing a test
score.

23. Testing Issues When in doubt …call Cindy Hurley 225-5418!
Call Cindy to report any and all inappropriate testing incidents.
Use the Testing Incident Report Form provided in your packet and return to Cindy.
Inappropriate handling of incidents may result in liability issues.

24. If A Test Needs To Be Invalidated
Only The Arizona Department of Education can make the determination to invalidate a test.
When a testing issue occurs notify Cindy Hurley ( ) as soon as possible and then she will get guidance from ADE.
The Arizona Department of Education recommends that the student’s parents or guardians receive written notification of the incident and its consequences.

25. Test Administrators 24

26. Test Administrators: Must be an employee of your school.
Must verify quantities of material they receive.
Request additional materials from site test coordinator.
Distribute, collect, and verify all test materials on testing dates.
Assemble and return test materials to site test coordinator.

27. Test Administrators are required to:
Attend training activities scheduled by the Site Test Coordinator.
Read and sign a security agreement.
Adhere to all test administration security procedures.
Follow test administration directions exactly as stated in the Test Administration Directions.
Read the test administration script aloud to the student exactly as stated in the Test Administration Directions.

28. Security Procedures
It is unethical and shall be viewed as a violation of test security for any person to:
Examine the content of any portion of the test.
Disclose or allow to be disclosed the content of any portion of the test before, during, or after test administration.
Allow students access to test questions or writing prompts prior to testing.
Allow students to share information during test administration.

29. Security Procedures, cont.
It is unethical and shall be viewed as a violation of test security for any person to:
Allow students to use scratch paper on the AIMS.
Read any parts of the test to students except as indicated in the test administration directions.
Influence students’ answers by offering assistance of any kind.
Change students’ answer choices.

30. Security Procedures, cont.
It is unethical and shall be viewed as a violation of test security for any person to:
Review students’ answers, including the writing rough draft and writing final copy.
Photocopy, transcribe, or in any way duplicate any part of the AIMS test books.
Fail to return all test materials, including unused documents.
Participate in, direct, aid, counsel, assist in, encourage, or fail to report any violations of these test administration security procedures.

31. Test Administrators – AIMS Schedule
AIMS is not a timed test.
Testing session is complete only when the allotted time for the session has ended or when all students present have finished the session.
Student may bring personal reading materials or class work for use if they finish before the allotted time has ended.
Students who need additional time must be allowed to continue testing.
No AIMS testing session may carry over to the next school day.

32. Test Administrators – Prepare Room
A supply of sharpened, standard, wooden, graphite-based No. 2 pencils with erasers.
A pencil sharpener or an additional supply of pencils.
A “Testing – Do Not Disturb” sign.
Commercially published dictionaries and thesauri for AIMS writing test only.
Translation dictionaries for those ELLs who are eligible for this standard accommodation.

33. Precautions Do not photocopy the test books or the answer documents.
Do not disassemble or pull pages from the answer documents.
Do not use “sticky” notes, paperclips, tape, staples, or glue on the answer documents.
Do not insert loose papers into the answer documents.
Do not tape or glue additional paper into the answer documents.

34. Precautions, cont.
Do not allow students to use extra paper to write their responses for the AIMS writing test. Only answers that are handwritten in pencil on the pages designated “Final Copy” will be scored.
Do not allow students to use correction fluid on the answer documents.
Test materials that have been contaminated with blood, vomit, or other bodily fluids are to be returned to the site test coordinator to be destroyed.

35. Students Who Leave Room During Testing
Students should remain in the testing room during the entire scheduled testing session.
Students may be allowed to go to the restroom, if necessary, during testing.
Only one student may leave at a time.
Collect student’s test materials before the student leaves the room and then give materials back to the student upon returning to the room.

36. Students Who Leave School During Testing
Students who need to leave school before completing a particular testing session, including those students who leave due to illness, are ineligible to continue the test for that testing session.
The Test Administrator should inform the student that he / she will not be permitted to finish that testing session when the student returns to school.
The test administrator should then collect the student’s test materials.
Even if a student does not finish a session, the test materials must be returned for scoring.

37. Students Who Leave School During Testing
The Arizona Department of Education recommends that documentation identifying the time the student left the testing room and the reason for leaving early be kept and then later attached to the student’s test report.
If the student returns to school for a different testing session, the student is permitted to test in the different testing session.

38. Disruptive Students
Students who disrupt testing, refuse to participate, receive help from others, or otherwise engage in behavior not consistent with acceptable classroom behavior should be subject to the disciplinary procedures established by the school for such occurrences.
Whenever possible, the disruptive or misbehaving student should be allowed to continue testing in a different location so that other students may test undisturbed.
The Arizona Department of Education recommends that the student’s parents or guardians receive written notification of the incident and its consequences.

39. Acceptable Resources AIMS Writing
- Official Six Trait Rubric wall posters .
- Several copies of a commercially published
dictionary and thesaurus.
TerraNova
- Use of punch-out rulers that have been provided.
Translation Dictionaries for eligible ELLs

40. Unacceptable Resources
Math manipulatives, charts, and aids, including but not limited to a ruler, number line, compass, and an abacus, may not be used on any portion of the AIMS or TN.
Electronic devices, including but not limited to computers, calculators, cell phones, digital watches, personal digital assistants, and portable music players, are prohibited during testing and should not be permitted in the testing room.
Dictionaries and thesauri during the AIMS reading or mathematics test.

41. Use of Scratch Paper
Use of scratch paper is a test violation for AIMS .
- Students may write in the test booklets if they
they need to.
- Be careful with the 3rd grade consumables that
students don’t write too near the bubbles or near the
timing marks on the sides of the pages.
Use of scratch paper is okay though for TerraNova.

42. Student Demographic Information41

43. AIMS Student Bar Code Labels
Student Bar Code Labels will contain ALL required demographic information except for information regarding accommodations.
Student Bar Code Labels are to be placed on the front of the answer document. Do not use the Master Label.

44. AIMS Student Bar Code Labels
Bar code labels are provided for each test administration
Schools that have student enrollment data in SAIS by February 12 will receive student bar code labels.
Only the Test Coordinator, Test Administrator, or Test Proctor should place bar code labels on answer documents.

45. Student Bar Code Labels for AIMS
Master Label
Bar Code Label
Extra Bar Code
Do Not Use

46. Student Identification Information for AIMS
Student identification, located on the front covers of the AIMS test books and answer documents, MUST be completed by the student prior to testing.
Student name
Teacher
School
District

47. Student Identification Information for AIMS
The directions for completing student information are included in the administration directions for each day and content area.
Test Administrators who do not read this information to students are violating test administration procedures.

48. Placement of Pre-Coded Barcode Labels
Pre-coded student barcode labels are to be placed on the front of the student answer document in the designated area.
You must utilize only a CTB-generated label with a barcode. Do not write or mark in the designated barcode label space.
Student MUST
complete
this section

49. AIMS Student Demographic Information for Students Without Labels
For students without a bar code label, the grid on the back must be completed by school personnel.
The top half is to be completed before testing.
The bottom half is to be completed after testing.

50. Top Half of Back of Answer Document
Complete only for students
without bar code labels 49

51. Bottom Half of Back of Answer Document
Complete for students without bar code labels 50

52. Bottom Half of Back of Answer Document
Question #6: Not Enrolled
This bubble is only to be used for students that are home schooled or private school students that are being tested at your school.
Using this bubble will score the test, but no student data will be included in school reports, district reports, or state reports.

53. Private School or Home School Student Demographic Information
Fill in the top half of the back side of the AIMS answer document and put the student’s phone number including the (520) in the Student ID fields.
Mark box 6 (not enrolled) on bottom half of the back side of the AIMS answer document.

54. TerraNova Student Demographics
Most students will have a precoded Student Information Sheet (SIF) – no demographics need to be filled in. This SIF must be placed behind the front cover of the test book when the tests are returned. Do not remove them.
If there is no precoded SIF for a student, then student-identifying information will need to be filled in by school personnel. Follow the directions on pgs. 6-7 of the Test Directions to enter the information in by hand.
If a student has used an accommodation, then boxes AA must be filled in on their answer document – see slides 55 & 56.

55. X
BB (no longer valid) AA

56. Filling in Sections AA and BB on TerraNova Answer Document
No Longer Valid
Note: This information can only be found in the Test Coordinator Manual – Pg. 12.

57. Test Forms AIMS DPA, and AIMS Science
Students must bubble the letter of their test form as indicated on the cover of their test book per instructions in the Test Administration Directions.
AIMS Science answer documents will not be scored if test form bubble is not completed.

58. Accommodations 57

59. Accommodations
The accommodations available to students while testing are limited to those listed in Testing Accommodations: Guidelines for , Revised January
All test administrators should be familiar with Testing Accommodations Guidelines for

60. NEW
Accommodations
Arizona offers two levels of accommodations to students participating in state assessments:
Universal Accommodations
Standard Accommodations
Non-Standard Accommodations are no longer available.

61. Universal Accommodations
Represent a minor change in testing practices or procedures.
Do not change what the student is responsible for learning or demonstrating.
Available to all students who require them.

62. Universal Accommodations
The following Universal accommodations are available to ALL students:
A separate location and / or preferential seating
Special lighting
Noise buffers
Special furniture or pencil
Familiar test administrator
Repeat directions
Clarify directions
Color overlay

63. Universal Accommodations
A student with an injury, such as a broken hand or arm, that
would make it difficult to participate in state assessments
may receive the following standard accommodations as
needed:
Write answers directly into test booklet.
Record or dictate multiple choice responses to a scribe.
Use assistive technology with spell check, grammar check, and predict ahead functions turned off.
Student’s responses must be transferred to an answer document

64. Standard Accommodations
Provisions made in how a student accesses and demonstrates learning.
Does not substantially change the instructional level, the content, or the performance criteria
Must have an IEP or 504.
ELLs may be considered for standard accommodations (See slide 67).

65. Standard Accommodations
The following standard accommodations are available to Special Education students and 504 students:
More breaks and / or several shorter sessions.
Extended time for TerraNova testing.
Small group administration or one-on-one testing.
Simplify language in directions in English.
Exact sign language interpretation.
Writing prompt, mathematics test items or science test items may be read aloud and / or read in English.

66. Standard Accommodations, cont.
The following Standard accommodations are available to Special Education students and 504 students:
Magnification device / Amplification device
Place marker use
Write answers directly in test booklet *
Record or dictate multiple choice responses to a scribe *
Use assistive technology with spell check, grammar check, and predict ahead functions turned off *
* The student’s responses must be transferred to the student’s answer document.

67. Available ELL Accommodations
More breaks and / or several shorter sessions.
Small group administration or one-on-one testing.
Simplify language in directions in English.
Read aloud in English the writing prompt, mathematics test items or science test items as needed upon student request.
Provide a word-for-word published translation dictionary
Exact oral translation of directions as needed upon student request.

68. How to Mark Standard Accommodations67

69. After Testing

70. Each School – Scorable Materials
Scorables for AIMS DPA
Scorables for TerraNova
Scorables for AIMS Science

71. Scorable Materials (Answer Documents)
Scorable Materials must be separated and boxed by testing programs. Keep used and unused answer documents separated but kept in the same box.
AIMS DPA Stack used answer documents by grade
and separate stacks with colored paper
AIMS Science Stack used answer documents
TerraNova 2nd Gr. – Stack consumbable used books
(Be sure to check slip sheet is inside)

72. Organizing Scorable Answer Documents
Make sure barcodes are affixed correctly, are not damaged, and there are no extraneous marks.
Make sure all transcribing has been done when necessary.
Check answer documents and test books to ensure that answer documents have not been left inside test booklets.

73. Nonscorable Materials
Unused Grade 3 test books
Used and unused Grade 3 Writing Draft Booklets
Used and unused Grade 4 through 8 Reading / Writing / Mathematics Test Books
Used and unused Grades 4 and 8 Science Test Books
TerraNova 2nd Grade unused consumable books
Test Administration Directions
Test Coordinator Manuals
All unused student bar code labels

74. Nonscorable Materials
Organize all nonscorable test materials by document type.
Count the number of each type of document and note it on a slip of paper in case documentation is needed.
Place all nonscorable test materials in a separate box from scorable test materials.
Place Test Coordinator’s Manuals and Test Administration Directions in the first box of nonscorable test materials.

75. Returning Materials to Testing Warehouse
Packaging materials incorrectly has serious consequences:
Late receipts scoring with fee penalties
Only student reports will be printed; no school or district reports
Student reports will arrive late.

76. Scheduling Return of Materials for AIMS DPA
Call Bert to make an appointment:
Bring all test materials at the same time.
Schedule your return for one of these dates:
April 15 April 21
April 17 April 22
April 18 April 23
It is imperative you be on time since we have to check-in over 100 schools during this time period.

77. And all the Testing Coordinators lived happily ever after!!
The End
And all the Testing Coordinators lived happily ever after!!