Introduction to Office 365

Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training Resources

Introduction to Office 365 What is Office 365? Office 365 is a subscription-based online version of the Office platform that pairs web- based Office applications with cloud storage (provided by OneDrive for Business) OneDrive for Business is similar to Box or Google Drive

Introduction to Office 365 Office 365 Project Overview Office 365 will be integrated into the Enterprise Messaging Service as a hybrid deployment. On-site and off-site (cloud-based) services will coexist Implementation will be transparent to the user regardless of the version of Exchange their department is currently using

Introduction to Office 365 Migration History IT Services (Jan 2014) Anderson School of Management (Summer 2014) Corporate Financial Services (Sept 2014) Capital Programs (October 2014) Mail and Document Delivery Services (Nov 2014) Early Care and Education (Nov 2014) School of Nursing (Dec 15, 2014)

Introduction to Office 365 Upcoming Migrations UCLA Library (Feb 2015) Center for Digital Humanities (Feb 2015)

Introduction to Office 365 Office 365 Components All components are cloud–based: OneDrive for Business Office Web Apps (Word, Excel, Powerpoint, OneNote, Excel Survey) Outlook/Exchange ( , Calendar, Contacts, Tasks)

Introduction to Office 365 What is OneDrive for Business? OneDrive for Business is cloud storage for the workplace Users can store, sync, and share files across multiple devices with ease and security

Introduction to Office 365 Office Web Apps Includes: Word, Excel, PPT, OneNote, Excel Survey Files browsed within OneDrive for Business will prompt user to select a local desktop or Office Web App version Office Web Apps are browser-based versions of Office applications that have fewer features than the full desktop versions

Introduction to Office 365 Why use Office Web Apps? Can retrieve and edit your documents from anywhere you have internet access A seamless transition to corresponding desktop versions of Office is provided Can collaborate with other users on documents using Office Web Apps

Introduction to Office 365 Outlook Outlook will not change in terms of overall functionality — the user experience will be the same as previous versions of Outlook Outlook 2003 is not supported

Introduction to Office 365 Mailbox Quotas Mailbox quota is increasing to 50 GB Previously the quota was between 1-2 GB

Introduction to Office 365 Message Size Limits Maximum message size (text + attachments) is now 25 MB rather than 35 MB – however, in near future it will be upped to 150 MB!

Introduction to Office 365 Mailbox Rules Mailbox rules should migrate successfully - however we suggest you back them up! Users may need to recreate rules manually or export/import them We have provided instructions on how to do this - see the Office 365 link on the EM webpage

Introduction to Office 365 Message Sending Limits Exists to discourage users from sending unsolicited bulk s. max of 10,000 recipients per day max of 500 recipients per NOTE: for issues, please contact your IT Department

Introduction to Office 365 Logon Process The logon process for Outlook and Outlook Web App will be slightly different. When prompted for a username, users need to enter it in the following format: Verify by logging in at today!

Introduction to Office 365 Logging on to Outlook Web App Go to: Click on the Office 365 link located in the lower left of the navigation menu:

Introduction to Office 365 Logging on to Outlook Web App Note: This URL is subject to change at any time

Introduction to Office 365 Logging on to Outlook Web App Enter your User name and Password then click on the Sign In button:

Introduction to Office 365 Set Your Time Zone When you first access Outlook Web App you’ll need to select your Time zone and then click on save:

Introduction to Office 365 Outlook Web App

Introduction to Office 365 Outlook Web App – facelift!

Introduction to Office 365 Outlook Web App (OWA) link If you accidently login via the Outlook Web App (OWA) link please note that you will have to enter your login credentials twice.

Introduction to Office 365 Outlook Web App (OWA) link Go to: Click on the Outlook Web App (OWA) link located at the top left of the navigation menu:

Introduction to Office 365 Enter Credentials and Sign In Enter your User name and Password then click the Sign In button:

Introduction to Office 365 Follow Re-direct Link Click on the link provided on the next webpage:

Introduction to Office 365 Enter Credentials and Sign In Once again, enter your User name and Password then click on the Sign In button:

Introduction to Office 365 Outlook Web App

Introduction to Office 365 Training Resources The EM Training & Resources webpage includes a number of helpful Office 365 related tutorials:

Introduction to Office 365 Need Assistance? Please contact your IT Department.