1. Office 365
An Introduction to Office 365

2. What is changing? Applications Network / Cloud Drive Accounts OneDrive
Access
Excel
OneNote
Outlook
PowerPoint
Publisher
Word
Network / Cloud Drive
OneDrive
Accounts
Self Service Passwords
Microsoft Authenticator App
will become active on 25 March

3. Information Governance
Information should never be stored on a C:Drive, as it is not backed up; there’s no audit trail and it increases risk of data loss.
Only work related information must be stored within the council’s systems – the storage of personal information is not permitted.
accounts must not be used to store information. If you need to keep an or an attachment; it should be moved and saved to one drive, team drive or a case management system and deleted from your account.
All work related information must remain within the council’s systems; it should never be transferred to personal devices or accounts.

4. If it’s not essential to keep it, delete it
Q: I have a document that can’t be shared or I only want to share with one or two people e.g.1:1notes.
Q: I have a document that relates to a customer or a case.
Q: I have a document that I need to share with a group of people e.g. Guidance Notes
A: Save it to a One Drive.
A: Save it to a case management system e.g. LiquidLogic.
A: Save it to a Team Drive.

5. What is Office 365?
Office 365 is a selection of apps and services, designed to help you collaborate on documents.
Apps like Word, Excel, PowerPoint, and Outlook, will be regularly updated with the latest features and security updates.
Save files to OneDrive in the cloud and access them from anywhere.

6. OneDrive
OneDrive is a cloud file storage area you can get to from anywhere, subject to controls.
It makes it easy to save and share documents and other files to the cloud so you can access them from a secure device.
With OneDrive, you can share files securely without sending bulky attachments.
OneDrive will store 5Gb of data.
To access OneDrive browse to Office.com
Log in with your SCC details

7. Office Apps
The browser versions of office applications are managed by Microsoft and can be upgraded at anytime.
The application autosaves as soon as a change is made.
In the online versions people can collaborate on single documents at the same time.
The version history of a document is saved, enabling documents to revert back to earlier versions.

8. When to use offline and online Apps
When clicking on a file in OneDrive the browser version of the application will open by default.
You can make basic changes in the document.
For more advanced options like macros and mailmerge, you will need to click on the more options menu and choose open in Word or Excel to open the full version.

9. Outlook
Enterprise Vault and Archive pst files will be unavailable from January 2020.
From 25 March, and until 31 December 2019, s will only be stored in Outlook for 90 days then automatically deleted.  
From 1 January 2020 this will reduce to 30 days, then they will be permanently deleted. 
You will need to organize and save all required s and attachments to a case management system, a team drive or OneDrive.
Calendar items will be stored for 1 year before being deleted.
From the 22nd April your mobile client will need to be changed to the outlook APP

10. Training and Help Training guides are available https://thehub
Browse by Application
Search for quick start guides.

11. Self Service Passwords
Setting up your Self Service password
Resetting your password