Presentation on theme: "Welcome Overview of this Session Introduction The Migration –Active Directory (replacing Novell) –Email & Calendar – from iPlanet to Outlook –Network."— Presentation transcript:
Welcome Overview of this Session Introduction The Migration –Active Directory (replacing Novell) –Email & Calendar – from iPlanet to Outlook –Network Drive changes Data management & retention –New, and newly enforced, storage limits Security policies & resources –Accounts, logins & passwords –Spam & virus protection Preparing for migration
Introduction Migration to the Outlook 2007 email and calendaring system from current iPlanet system Outlook ’07 training session is required Welcome
Introduction Web training resource: http://www.xu.edu/outlook Welcome
Introduction Migration is part of a larger & ongoing technology modernization initiative Will provide a simplified & a more stable environment To prepare the campus for the technological changes to come Welcome
Introduction Immediate benefits: Best email and calendaring system available on the market, one that is fully integrated with desktop applications Improved network file sharing capabilities Support for Macs as fully enabled networked computers Support for anywhere, anytime secure access to Xavier’s digital resources Welcome
Introduction Near future benefits: A smoother transition to Microsoft Office 2007 and the new Vista operating system Improved support for personal mobile devices New collaboration tools to support teaching & learning & virtual learning communities
Migration to Active Directory / Outlook Email & Calendar Moving from iPlanet to Outlook –Outlook automatically installed with migration
Migration to Active Directory / Outlook About Outlook Two ways to view Outlook: 1.Outlook Client Access like any program on your computer (through Start Menu) Contains Personal Folders & archived emails Full featured version Message size = 25MB 2.Outlook Web Access (OWA) https://mail.xu.edu and http://accessto.xavier.eduhttps://mail.xu.eduhttp://accessto.xavier.edu Cannot view archived emails or Personal Folders (stored on hard drive) Message size = 25MB
Migration to Active Directory / Outlook Outlook Online (OWA)
Migration to Active Directory / Outlook Storage Limits Users will need to remain below 300MB During migration, iPlanet email that exceeds the limit will be moved to C:/old mail/old mail.pst –You will be able to move selected messages into your Outlook mailbox Post migration, you will receive notices when email is at 250MB and 275MB….
Migration to Active Directory / Outlook Storage Limits At 250 MB, you will receive the first warning notice, but no restrictions on sending or receiving emails. At 275 MB, you will receive another warning notice, and will no longer be able to send emails. At this level, you will still be able to receive emails. At 300 MB, you will not longer be able to send or receive emails. Email users who try to send you a message will receive the following message….
Portal Calendar vs. Outlook Calendar Until the entire campus is migrated: –Outlook calendars and Portal calendars will not share information. During migration, event requests should be sent through both the Portal calendar and Outlook The migration will be completed by August ’07.
Changes to Network Drives Only your personal drive (U) will change at migration Group drives and teaching drives will change at a later date –About network drives, visit: http://www.xu.edu/outlook/NetworkDrives.html http://www.xu.edu/outlook/NetworkDrives.html Migration to Active Directory / Outlook
Changes to Network Drives U: drive will be renamed X: New storage limit: 300MB for X: drive Data will be carried over (if not beyond 300 MB limit) See handout for instructions on how to check your network drive space.
New Security Policies Improved Security We are using the AD/Exchange project as an opportunity to improve security for both users and systems. About Active Directory (AD): An enterprise directory system allows administrators to: –Assign enterprise-wide policies –Deploy programs –Control security
New Security Policies Improved Security New Logon Message –When you log on to the Exchange server, you will see a new screen that explains Xavier’s new security policy. –By clicking on the OK button, you are agreeing to abide by this policy.
New Security Policies Improved Security Password Expiration –Password changes will be required every 90 days –Changing your Password: On campus: Ctrl-Alt-Delete Off campus: https://accessto.xavier.eduhttps://accessto.xavier.edu
New Security Policies Improved Security Spam & Virus Protection –All XU email goes through multiple security filters including the Outlook Junk mail filter –To protect data files, Xavier is using McAfee to protect PCs and the IT infrastructure from: Viruses Spyware Hackers
Migration to Active Directory / Outlook Data Management AD/Exchange project is an opportunity to revisit & improve our institutional data management processes We are asking users to take responsibility for storing & securing files on their personal computer Outlook Inbox and network drives are automatically backed up.
Migration to Active Directory / Outlook Data Management Save to C Drive, (My Documents) Back-up files by: –Burning to CD or DVD Jewel Case Template: http://www.xu.edu/outlook/Back-upMethods.html http://www.xu.edu/outlook/Back-upMethods.html
Next Steps Preparing for Migration Today: Sign-up for one of the classroom training sessions! The Night Before Migration: –Log off your computer –Leave your computer turned ON when you leave work
Next Steps Preparing for Migration The Night Before Migration: Turn off any firewalls. To do this (for PC users): –Open My Computer from the Start menu. –Double-click on the Control Panel from the left-hand side of the screen. –Double-click the Windows Firewall icon. –Choose OFF. –Click OK. –www.xu.edu/outlook/Firewall.htmlwww.xu.edu/outlook/Firewall.html
Next Steps Preparing for Migration After Migration: An IR technician will visit your workstation to verify that the migration was successful and work with you to perform the following tasks: –Setting up your new profile –Resetting your default printer –Migrating your calendar from Luminis www.xu.edu/outlook/CalendarInformation.html www.xu.edu/outlook/CalendarInformation.html
Outlook Site Outlook / Migration Site http://www.xu.edu/outlook http://www.xu.edu/outlook/faq.html Additional Questions or Problems? firstname.lastname@example.org