Presentation on theme: "Fòmasyon Itilizatè Ayiti Office 365 Fòmasyon. Why the Change? Partners in Health's new hosted Microsoft Office 365 solution allows users to access their."— Presentation transcript:
Why the Change? Partners in Health's new hosted Microsoft Office 365 solution allows users to access their email from anywhere in the world on any computer or mobile device with a web browser. While the current email system has attempted to meet PIH requirements for many years, there are significant deficiencies and it is very expensive to maintain. Microsoft Office 365 will provide PIH a reliable and secure toolbox of communication, storage, and collaboration tools, enhancing our ability to bring the benefits of modern medical science to those most in need of them and to serve as an antidote to despair. Partners in Health will selectively use Office 365 in the following ways: Email OneDrive (Secure, Collaborative Storage Solution) Lync (Instant Messaging) What is Office 365? Office 365 is a suite of programs and services for sending email, storing documents, and collaborating online This new cloud-based suite allows for a more reliable user experience, easier methods of sharing information, and getting in touch Why Office 365? Office 365 cloud capabilities reduce costly, “on-premises” hardware and maintenance Office 365 mobility allows users to easily message, email and work together securely Since users get a consistent Office experience across devices, they can move easily from one device to another and then back again For the first time in PIH history, communications and collaboration will be possible on a unified system at any internet connected site worldwide
Thus Far…. We have successfully completed our International Office 365 Pilot Program in each country with a total of about 30 participants. Migration of all US user accounts was successfully completed by the end of September. Following the success of the US migration and international pilot program, we have now begun international migrations.
What is new for you? New in Office 2013 o Focus Point: Outlook 2013 Lync 2013 Outlook Web App (OWA) Mobile Devices What is New?
How the New System Works: How it Works On your Computer: On your Web Browser: On your Mobile:
Outlook 2013 Summary: Some new features, but all the same functionality and usability Application streamlined to provide faster, more efficient workflow Outlook 2013
New Notable Features: Presence Quick action functions Peek function Outlook 2013
Lync 2013 Summary: A new platform for Instant Messaging o After signing in to the app, integrated with outlook in by providing “Presence” and direct instant messaging capabilities from Outlook o Ability to set your status (Presence) to Available, Busy, Do Not Disturb, Off Work, etc. as well as a location (if desired) o Status automatically updates based on your Outlook Calendar o The app is installed with your new installation of Office 2013 Lync 2013
Initial Sign-In: Every person with an Office 365 account NEEDS to initialize their account by signing into the OWA portal (http://outlook.office365.com)http://outlook.office365.com To sign in, go to the link above, and input your username in the following format (firstname.lastname@example.org) and your current email email@example.com During the first login, you may be asked for language and time zone selections that are applicable to you Outlook Web App (OWA)
Offline Functionality: Once enabled on a specific machine, Office 365 offline mode will allow you to do the following: o Reading and responding to messages o Sending new messages o Viewing and editing your calendar o Responding to meeting requests o Viewing and editing your contacts Outlook Web App (OWA) Tip: Enable offline mode here!
Forwarding Email to another Email Address: While in the “Outlook” Tab, click settings “ “, then click “Options”, click “Account” on the left hand menu, then click “Connected Accounts”, enter the new email address in the “Forward my email to:” field and click “Start Forwarding” Outlook Web App (OWA)
Connecting Another Account: While in the “Outlook” Tab, click settings “ “, then click “Options”, click “Account” on the left hand menu, then click “Connected Accounts”, in the box below, click the “+” to add a new account. Enter your email address and password of the account to add, and it will start to add all emails from the old system. Outlook Web App (OWA)
Using Office 365 with Mobile Devices: With the introduction of Office 365, Microsoft has developed and deployed apps to allow connectivity to nearly all services right from your mobile devices o Currently supported Mobile Platforms: Android Phones, Apple iPhones & iPads, Windows Phone o Deployed Apps: Microsoft Office Mobile, Lync 2013, OneDrive, OneNote, OWA Mail Mobile Devices
Microsoft Office Mobile: Allows user to create, edit, and collaborate on your mobile device any Word Document, Excel Workbook, or PowerPoint Presentation saved to your OneDrive for Business or on your mobile device. Mobile Devices
Lync 2013: Keep in touch via Instant Message on your phone to all your contacts in Outlook and OWA, also check on peoples “Presence” at any instant Mobile Devices
OneNote: Take notes on your mobile device now, review and sort later in OneNote on your computer or in Outlook Web App Mobile Devices
OWA (Outlook Mobile): Utilize the native Microsoft app to use your Email, Calendar and Contacts on your mobile device Mobile Devices
Email on Blackberry: 1.On the BlackBerry 10 home screen, select Settings. 2.On the System Settings page, select Accounts. If you haven't yet created any accounts, select Add Account. 3.On the Add Account page, select Email, Calendar, and Contacts. 4.Type your email address and select Next. 5.Type your password and select Next. The “Looking up connection information” message displays. Your device will try to set up your email account automatically. If this doesn’t work, follow steps on next slide… BlackBerry
Email on Blackberry: 1.On the BlackBerry 10 home screen, select Settings. 2.On the System Settings page, select Accounts. If you haven't yet created any accounts, select Add Account. 3.On the Add Account page, select Email, Calendar, and Contacts. Then, select the menu icon beneath the Email Address box to access advanced setup options. 4.On the Advanced Setup page, select Microsoft Exchange Active Sync. 5.Enter the settings for your account as follows. If you had just tried the previous procedure, some of these settings may already be entered for you. o In Description, give your account a name. o In Domain, leave the field blank. o In Email Address, type your full email address. o In Username, type your full email address. o In Password, type your password. o In Server address, type outlook.office365.com. 6.Select Next. The Checking for supported services and policy information message displays. 7.On the next page, specify the information you want to sync, and then select Done. The Saving and verifying your settings message displays. BlackBerry
Educational Resources Please utilize our Office 365 at PIH Website to review frequently asked questions, gain access to training material, and review updates on the migration! PIH Office 365 Website: (www.365atpih.org) Microsoft Office 2013 Support (http://office.microsoft.com/fr-fr/support/premiers- pas-avec-office-2013-FX102823666.aspx) For additional help, please send your questions or requests to your local IT Helpdesk Technician.