1. Introduction to Office 365

2. Topics Covered What is Office 365? Office 365 Project Overview
Office 365 Components
Outlook Web App & Logon Process
Training Resources

3. What is Office 365?
Office 365 is a subscription-based online version of the Office platform that pairs web- based Office applications with cloud storage (provided by OneDrive for Business)
OneDrive for Business is similar to Box or Google Drive

4. Office 365 Project Overview
Office 365 will be integrated into the Enterprise Messaging Service as a hybrid deployment.
On-site and off-site (cloud-based) services will coexist
Implementation will be transparent to the user regardless of the version of Exchange their department is currently using

5. Office 365 Components All components are cloud–based:
OneDrive for Business
Office Web Apps (Word, Excel, Powerpoint, OneNote, Excel Survey)
Outlook/Exchange ( , Calendar, Contacts, Tasks)

6. What is OneDrive for Business?
OneDrive for Business is cloud storage for the workplace
Users can store, sync, and share files across multiple devices with ease and security

7. Office Web Apps Includes: Word, Excel, PPT, OneNote, Excel Survey
Files browsed within OneDrive for Business will prompt user to select a local desktop or Office Web App version
Office Web Apps are browser-based versions of Office applications that have fewer features than the full desktop versions

8. Why use Office Web Apps?
Can retrieve and edit your documents from anywhere you have internet access
A seamless transition to corresponding desktop versions of Office is provided
Can collaborate with other users on documents using Office Web Apps

9. Outlook
Outlook will not change in terms of overall functionality — the user experience will be the same as previous versions of Outlook
Outlook 2003 is not supported

10. Mailbox Quotas Mailbox quota is increasing to 50 GB
Previously the quota was between 1-2 GB

11. Message Size Limits
Maximum message size (text + attachments) is now 25 MB rather than 35 MB
To ensure smooth migration, s larger than 25 MB need to be deleted or stored locally or on a network drive
If not addressed messages won’t migrate and will not be recoverable

12. Mailbox Rules
Mailbox rules should migrate successfully - however we suggest you back them up!
Users may need to recreate rules manually or export/import them
We have provided instructions on how to do this - see the Office 365 link on the EM webpage
MM: follow up with Ricardo on procedure

13. Message Sending Limits
Exists to discourage users from sending unsolicited bulk s.
max of 10,000 recipients per day
max of 500 recipients per
NOTE: for issues, please contact your IT Department
MM: follow up with Ricardo on procedure

14. Verify by logging in at http://mail.em.ucla.edu today!
Logon Process
The logon process for Outlook and Outlook Web App will be slightly different.
When prompted for a username, users need to enter it in the following format:
Verify by logging in at today!
Make this overly clear!

15. Logging on to Outlook Web App
Go to:
Click on the Office 365 link located in the lower left of the navigation menu:

16. Logging on to Outlook Web App
Note: This URL is subject to change at any time

17. Logging on to Outlook Web App
Enter your User name and Password then click on the Sign In button:

18. Set Your Time Zone
When you first access Outlook Web App you’ll need to select your Time zone and then click on save:

19. Outlook Web App

20. Outlook Web App (OWA) link
If you accidently login via the Outlook Web App (OWA) link please note that you will have to enter your login credentials twice.

21. Outlook Web App (OWA) link
Go to:
Click on the Outlook Web App (OWA) link located at the top left of the navigation menu:

22. Enter Credentials and Sign In
Enter your User name and Password then click the Sign In button:

23. Follow Re-direct Link
Click on the link provided on the next webpage:

24. Enter Credentials and Sign In
Once again, enter your User name and Password then click on the Sign In button:

25. Outlook Web App
Add note: this can be tedious, but will get you to latest version of OWA

26. Training Resources
The EM Training & Resources webpage includes a number of helpful Office 365 related tutorials:
Make note: users will lose whitelists when this change happens!

27. Need Assistance? Please contact your IT Department.
Make note: users will lose whitelists when this change happens!