1. INSTRUCTOR NOTES/LINKS
Launch Outlook
Place Skype on Do Not Disturb

2. myCommunity
Getting Started

3. Suzie Johannes

4. COURSE OVERVIEW Part 1: Part 2: Part 3: Part 4: What is myCommunity?
Accessing and Navigating
Part 2:
My Site
Apps Overview
Part 3:
OneDrive for Business
Part 4:
Team Sites

5. WHAT IS MYCOMMUNITY? Web Tools Social Tools Productivity Tools
Access controls
Search
Personal profile page
Social Tools
Newsfeeds
Discussion forums
Mobile apps
Wiki
Yammer
Delve
Productivity Tools
Calendars
Task & project management
Simultaneous co-authoring
Notifications
Manage Files
File storage & sharing
Document sharing
Document versioning
1 TB of personal storage
Data Management & Collection
Web forms
Surveys/Polls
Data filters
Custom views
Exportable
Integration with
other tools
Word
PowerPoint
Excel
OneNote
Outlook
Skype for Business
Access

6. WHAT IS MYCOMMUNITY? myCommunity
My Site Personal site provided to every student, faculty, or staff member.
/personal/
OneDrive for Business Personal cloud storage where you can store and share up to 1 TB of personal data.
Can share internally and externally
Anonymous links and options requiring sign in, such as sharing folders
Community Sites Topic-based sites that include members from across the university.
/communities/
Document Libraries, Webpages, Lists, and More
Sign in required
Team Sites Work group sites that involve teams, dept., project teams, and more.
/teams/

7. WHAT IS MYCOMMUNITY My Site Yammer Newsfeed OneDrive for Business
Office 365
About Me Page
Delve

8. WHAT IS MYCOMMUNITY? The Technology Microsoft SharePoint 2013 Online:
SharePoint is currently used by 78% of Fortune 500 Companies
It is in use by over 17,000 Companies
In all deployment types combined there are over 100 million users
20,000 new users are being added every day

9. ACCESSING
Log in to mycommunity.ku.edu with your KU Online ID and password.
To get access:
All students, faculty, and staff will automatically have access.
Individuals may need to be provided access to any “closed” sites by the site’s owner.
Losing access:
All students, faculty, and staff will lose access 210 days after no longer being “active” in Enroll & Pay or HR/Pay. Multiple notification s will be sent prior to this date. Thirty days after that, Microsoft will delete their My Site (OneDrive for Business & Profile), but any activity on other sites will remain.

10. GETTING HELP SharePoint Help
Click on the icon in the upper right corner.
Office 365 Settings
Click on the settings icon and choose Office 365 settings.
myCommunity Help - Community Site
Log in to mycommunity.ku.edu and go to kansas.sharepoint.com/Communities/myCommunity/

11. NOTE ABOUT SHARING

12. Return to main landing page
NAVIGATING
Sites
Online Office Apps
App Launcher
Settings
Help
User Info
(Logout button)
Promoted Actions/
Sharing Menu
Office 365
(Settings and downloads)
Return to main landing page
Office 365 Apps
Yammer: Social Network
Newsfeed: Updates
OneDrive: Personal Storage
SharePoint: Sites
Delve: Documents
Search

13. ONEDRIVE FOR BUSINESS Overview 1 TB of Personal Online Storage Space
Office Web Apps
Word
Excel Workbooks and Excel Survey
PowerPoint
OneNote
Share files and folders with internal and external contacts
Note: This is the only area in myCommunity where you can share anonymously with internal and external contacts.

14. ONEDRIVE FOR BUSINESS Limitations
20,000 item limit (e.g., folders, files) for syncing
10 GB per file, 2 GB per file for syncing
Character limits
In SharePoint Online, file names can have up to 256 characters.
Folder names can have up to 250 characters.
Folder name and file name combinations can have up to 25 characters.
Can’t contain these characters: \ / : * ? “ < > | { } % ~ &
Invalid file types
.ashx, .asx, .json, .soap, .svc, .xamlx

15. ONEDRIVE FOR BUSINESS How to access Log into mycommunity.ku.edu.
Click on the App Launcher and choose OneDrive.

16. ONEDRIVE FOR BUSINESS How to upload files
Once you have logged in and navigated to OneDrive for Business, you can upload files in two ways:
You can click on Upload, browse your computer, and select a file or file(s) to add.
You can drag and drop the files onto the documents list in OneDrive for Business.
Use the Sync Option to sync files to your local computer and view in the file browser.

17. ONEDRIVE FOR BUSINESS Internal sharing
After selecting share in one of the two ways previously shown:
Type in the names or addresses of the internal users with whom you’d like to share the file.
Type in an optional message. Note: To send your own message through Outlook, click on Show Options. Then, deselect Send .
Click Share.

18. ONEDRIVE FOR BUSINESS Wrap-up
Create new files directly from the interface
Upload new files by using the Upload button or dragging and dropping
Access anywhere you have an internet connection even from a mobile device
Share with people external and internal to KU
View version history, co-author with others, and allow temporary access to files to vendors or other outside users.
A note about security:

19. TEAM SITES Overview Navigating to the site Interacting with the site
Apps
Notebook
Libraries & Lists
Tasks
Calendar
Discussion Board
Wiki

20. TEAM SITES Overview Top-Level Site Subsites Document Library List Item
Permissions
Subsite 1
Inherited
Subsite 3
Subsite 4
Broken
List
Notebook 1
Notebook 2
Document Library
Folder
List Item
Subsite 2
Subsite 5
Subsite 6
Top-Level Site
Subsites
Document Library
List
Item
Webpage

21. WHAT WE LEARNED
myCommunity is the branded name for the service that uses SharePoint/Office 365
Your My Site houses your About Me page, OneDrive for Business, and more
OneDrive for Business is your personal online storage while at KU, providing 1TB of storage and the ability to share externally
You can upload documents using the browser or use the sync option
You can author documents stored online with others simultaneously using either the browser-based or desktop version of Word.
Team sites provide group collaboration options, including one or more document libraries, a OneNote notebook, and webpages

22. ? WRAP UP/QUESTIONS Instructor follow-up
Within a week of the course, the instructor will send a follow-up to all attendees. The will include:
Additional learning resources
Answers to outstanding questions
Information regarding the next levels of myCommunity training including Intermediate and Site Owner

23. ADDITIONAL TRAINING IT training opportunities
There are a number of training resources that the Technology Instruction department provides:
Departmental training
Interested in having us over to speak to your department about this topic or another technology? – Visit technology.ku.edu/request-instruction request a training session for your department or to speak to one of our instructors.
Open workshops and Quick Learn webinar series
Search and sign up for sessions at workshops.ku.edu.
Desk-side coaching
Want some one-on-one time? – Fill out our desk-side coaching request at technology.ku.edu/request-instruction to meet with an instructor individually.

24. OFFICE 365 Overview From OneDrive for Business:
Click on the name of the file you wish to edit (note: this will open the document in Preview Mode)
Choose Edit Document.
Select Edit in Word or Edit in Word Online to begin editing. (Note: If you’re editing in World Online, your changes will save automatically. If you’re editing in the full version of Word, be sure to save your changes often.)

25. OFFICE 365
How to access it
Office 365 is the online cloud-based suite that includes Microsoft’s popular Programs and services including:
Word
Excel
PowerPoint
OneNote
This is also the way that you can install Microsoft Office on your personal home machine. With Office 365, you can install the entire Office Suite on up to 5 devices for home use.

26. OFFICE 365 Create a new file From OneDrive for Business: Click on New.
Select a file to create (Word Document, Excel Workbook, OneNote Notebook, or PowerPoint Presentation).
Rename the file by double clicking on the existing “Document” title at the top of the screen.

27. OFFICE 365
Edit a file
Office 365 is the online cloud-based suite that includes Microsoft’s popular Programs and services including:
Word
Excel
PowerPoint
OneNote
This is also the way that you can install Microsoft Office on your personal home machine. With Office 365, you can install the entire Office Suite on up to 5 devices for home use.