1. File Management in the Cloud12
File Management in the Cloud

2. Learning Outcomes
Identify consumer-level data storage services in the public cloud, and describe how these services fit into the larger picture of cloud services
Create a Dropbox account, and install and use the Dropbox app
Create a Google Drive account, and install and use the Google Drive app

3. Data Storage in the Public Cloud

4. Cloud Basics Internet is a worldwide internetwork
Intranet is a private internetwork
Internet and intranet represented by cloud image
Cloud now includes all services offered over internetwork
Cloud computing is the use of cloud services

5. More Cloud Basics Cloud storage is data storage in a cloud
Private cloud is an intranet for a single entity
Public cloud is for anyone who enrolls
Amazon Web Services (AWS) largest in the world

6. Table 12-1 Public Cloud Feature Comparison
Features
Dropbox
Google Drive
Basic Free Storage
2 GB
151 GB
Windows support √
Mac OS X support
Linux support
iOS support
Chrome OS support
Android support
File versioning
Maintains version history of all file types
30 days
Security: Two-step verification
Single file size limit
10 GB
5 TB
1 A Google account includes 15 GB free online storage shared by Google Drive, Gmail, and Google Photos.

7. Table 12-1R Public Cloud Feature Comparison
Features
Dropbox
Google Drive
Microsoft
OneDrive
Basic Free Storage
2 GB
151 GB
15 GB
Windows support √
Mac OS X support
Linux support
iOS support
Chrome OS support
Android support
File versioning
Maintains version history of all file types
30 days 2
Security: Two-step verification
Single file size limit
10 GB
5 TB
Instructor: This revised Table 12-1 is provided as an optional reference, with information on Microsoft OneDrive added.
1 A Google account includes 15 GB free online storage shared by Google Drive, Gmail, and Google Photos.
2 Microsoft OneDrive offers versioning only for files created with Microsoft Office apps.

8. Why Use Cloud Storage? Many different reasons
From on-site mail server to hosted mail service
From on-site file server to cloud storage
Access data from many devices
Access data from many locations
Collaborate with others
Basic cloud storage is free

9. Research Consumer Cloud Storage Providers
Figure 12-1 The results of searching on “consumer cloud storage providers.”

10. Dropbox
LO 12.2

11. Free Dropbox Storage Dropbox Basic for individuals 2 GB of storage
Earn more storage with referrals and other tasks

12. Installing Dropbox on a PC or Mac
Creates local Dropbox folder
Copy or move files and folders into folder
Dropbox will synchronize with cloud
Data available from all computing devices

13. Dropbox Supports Mobile Devices
Android phone
iPhone
iPad
BlackBerry
Kindle Fire
Windows Phone and tablet

14. Research Consumer Cloud Storage Providers
Figure 12-2 This screen shows the mobile operating systems supported by Dropbox. All popular desktop and mobile OSs are supported by Dropbox.

15. Dropbox Provides Task List
Helpful tasks with wizards and hints
Complete tasks soon to earn bonus space
Confirmation and reminder s

16. The Dropbox Task List
Figure 12-3 The Dropbox task list.

17. Working in Dropbox Using a Web Browser
Point browser to dropbox.com
Upload files and folders from computer
Dropbox home page
Get Started with Dropbox.pdf
User’s folders and files
Dropbox Mastery
Tip box

18. Connecting to the Internet
Figure 12-4 The Dropbox home page for our new account.

19. Upload Files using Dropbox Online
Upload to Dropbox dialog box
Enhanced uploader
Upload multiple files at once
Use drag and drop
Basic uploader
Uploads one file at a time

20. Enhanced Uploader
Figure 12-5 Click Choose Files to start the enhanced uploader.

21. Basic Uploader
Figure 12-6 Click Choose a File to start the basic uploader.

22. File Upload Dialog Box
Figure 12-7 In the File Upload dialog box select files and folders to upload to Dropbox, then click the Open button.

23. Installing Dropbox on a Mobile Device
Connect to Dropbox online from device
Log in to account
Opens appropriate app store
Download and install app
Sign in from app
Suggests uploading many types of data
Caution: easy to exceed 2 GB free limit

24. Google Play for Android Devices
Figure 12-8 Google Play is the source of apps for your Android device.

25. Apple App Store for iOS Devices
Figure 12-9 Click the Get button to download the Dropbox app from the Apple App Store

26. Installing Dropbox to an iOS Device
Figure After Dropbox is downloaded, the Get button changes to the Install button.

27. Installing Dropbox to an iOS Device
Figure Click the Open button to open Dropbox.

28. Sign in to Dropbox from a Mobile Device
Figure Sign in to Dropbox.

29. The Dropbox App with helpful wizards.
Figure These helpful prompts may encourage you to quickly use up your 2 GB of storage.

30. Simple File Sharing in Dropbox Basic
Files shared without setting permissions
Share a folder with other Dropbox members by invitation
Dropbox members can edit and sync contents
Shared folders count against each Basic or Pro account limits
Send a link via to Dropbox member or non-member
Anyone with a link can view contents
No expiration date on shared link

31. Sharing and Dropbox Pro
Fee-based service
Set a password on a link
Only people with password can view or download
Set an expiration date on link
Recipient asked to sign in or sign up (optional)

32. Sign in to Dropbox from a Mobile Device
Figure If you do not have a Dropbox account you can create one or close this box by click or tapping on the X in the upper right.

33. Dropbox Almost Full Message
Figure Notification that Dropbox is almost full.

34. Dropbox is Full Message
Figure The Dropbox status box indicates that Dropbox is full.

35. Upgrading to Dropbox Pro
1 TB storage
$9.99/month or $99/year (prepaid)
More sophisticated permissions for sharing
Add $39/year Extended Version History

36. Selecting a Payment Method for Dropbox Pro
Figure Consider upgrading to Dropbox Pro.

37. Upgrading to Dropbox for Business
Requires an administrator account
Rates based on number of licenses and services used
As much storage as needed
Unlimited file recovery
Other benefits
$15/user/month
Pre-pay entire year for $12.50/user/month

38. Google Drive
LO 12.3

39. Getting Started with Free Google Drive Storage
15 GB free online storage
Shared by Google Drive, Gmail, and Google Photos
Files created or converted with free Google apps
Google Docs format up to 50 MB single file size
Google Sheets up to 2 million cells in a single file
Google Slides up to 100 MB single file size
Other files up to 5 TB maximum single file size

40. Data That Counts against Google Drive limit
Gmail messages
Sent and received Gmail attachments
Original format for Google Photos

41. Data that is free to store in Google Drive
Photos saved with High Quality option
Videos saved with High Quality option

42. Explore the Features of Google Drive
Figure The features of Google Drive.

43. Google Drive Apps for Windows or OS X
Creates local Google Drive folder
Copy or move files and folders into folder
Google Drive will synchronize with cloud
Data available from all computing devices

44. Google Drive on Mobile OSs
Android
iOS

45. Creating a Google Account
Based on Google Mail app
Gives access to all Google apps
Google Drive just one app
Prove you are not a bot with CAPTCHA

46. Google Apps Menu Button
Figure The Google Apps Menu button.

47. Securing Your Google Account
Secure your Google Account
Settings on My Account home page
Change privacy settings
Manage account preferences
Configure two-step-verification
Device activity and notifications
Privacy Checkup

48. Google Settings
Figure The settings for security, privacy, and preferences are available through the My Account home page.

49. Google Two-Step Verification
Figure Configure 2-Step Verification on the Sign-in and security page.

50. Uploading Files to Google Drive
Work in the cloud
Create files using free Google apps
Save to local Google Drive folder
Find the service that fits your methods of work

51. Sharing Files and Folders from Google Drive
Via invitation
Or by using Link sharing
Initiate sharing from
Google Drive app
Google Drive on the Web
Google Docs, Sheets, or Slides

52. Google Drive on the Web
Figure The buttons on your My Drive page in Google Drive on the Web.

53. Sharing with Other Google Subscribers
In My Drive select file or folder to share
Tap Share button
Share with other dialog box opens
Enter address/addresses
Select permission
Add message and send

54. Sharing from Google Drive on the Web
Figure an invitation to share files from your Google Drive.

55. Receiving an Invitation to Share
Figure This was received by the sharing recipient.

56. Link Sharing Google Account not required for
Public on the web
Anyone with a link
Google Account required for Specific people option
Set permissions to a link

57. Share a Link
Figure share a link.

58. Setting Permissions to a Link
Figure Set permissions on a link.

59. Advanced Sharing Settings
Figure Advanced sharing settings.

60. Installing Google Drive on a Mobile Device
Sign in to mobile device
Point browser to accounts.google.com
Sign in with Gmail account and password
First time on device may require two-step verification

61. Advanced Sharing Settings
Figure Enter a verification code.

62. Open the My Drive page from the More menu
Figure Tap More on the Google menu and select Drive to open your My Drive page.

63. Install the Google Drive App on an iPad
Figure Tap Try it to begin the download and installation of the Google Drive app.

64. The Google Drive App on an iPad
Figure The Google Drive app with the New menu open on the bottom right.

65. Upgrading Your Google Drive Service
Figure Select Upgrade Storage to subscribe to more storage space in Google Drive.