Presentation on theme: "Utica Community Schools Technology Department"— Presentation transcript:
1 Utica Community Schools Technology Department Outlook Web AccessUtica Community SchoolsTechnology Department
2 Outlook Web Access Overview Organize and track all your informationMaintain a personal calendar of appointments, events, and meetingsSchedule meetingsStore names, addresses and other information about contactsKeep a journal of messages sent, received, Office documents, and eventsAccess OWA from the Web
3 Accessing OWA from the Internet http://ucsmail.uticak12.org Last name,first initial,middle initialYour UCS passwordSecurity:Public or shared(15 min.)-internet café,etc.Private (24 hours)Entering text in Outlook Web Access items, it is not considered as activity. Use “Save” button often!
4 Understanding the OWA Interface Main ScreenAfter entering your username and password,you will be presented with the OWA main screen, which will be similar to the one displayed below.NavigationpaneView pane
5 Understanding the OWA Interface - Inbox Unread messages have bold type.Read messages have plain text.Messages sent as high importance are marked with a red exclamation point to the left of the message.Messages sent with low importance will have blue arrow pointed down to the left of the message.Messages with attachments are marked with a paper clip.Messages you reply to will have a purple arrow in front of the envelope.
6 Understanding the OWA Tool Bar The OWA toolbar is displayed above the View Pane. See below for an overview of each item on the toolbar.UCS, not contacts
7 Understanding the OWA Interface - Messages In order to view your messages in OWA, position your mouse over the message you’d like to read in the View Pane, and click it. Your message will be displayed in the View Pane.
8 Understanding the OWA Interface - Messages Click on column (from,subject, & received) to reverse order.To read a message, click on any part of message.
9 Understanding the OWA Interface - Messages When you login, your inbox (list of messages) will appear in the view pane.View all messages ToolbarYour message is now open
10 Opening AttachmentsSelect attachment by double clicking. Note: Download menu may show upwhen using Safari & attachment might be sent to the desktop.OR simply drag attachment to desktop
11 Opening AttachmentsIf you run into “issues”, Control click to get this screen and select “Download Link to Disk”
13 Creating/Sending New Message First Method Type in address
14 Creating/Sending New Message Second Method Type in last names separated by semicolon & click on the check names button (global address book & contacts)Black (name NOT address) vs red fontClick on red (can’t resolve)
15 Creating/Sending New Message Second Method, cont. Choose the correct “Smith” from the list by clicking to the left of the name (business card icon represents a contact)Select: “To”, “Cc”, or “Bcc” & then, click “Apply”Selected name is now included
16 Creating/Sending New Message Third Method To locate a UCS employee or search by grade level , building, etc., click the address book (To:button)When all buildings have been migrated, you will be able to search by multiple topics & add to recipient list (limited list at present time)
17 Creating/Sending New Message Third Method, cont.
18 Creating/Sending New Message Third Method, cont. Finding a Group
19 Adding an AttachmentClick the paperclip icon on the toolbar to add an attachmentClick “Browse” to locate file/pictureClick “Open” to choose picture/fileClick “Attach” to add attachment
20 Adding an AttachmentProcess may be repeated before you close the windowThen, send or return to message
21 Signature & Out of Office Assistant “Options” Messaging options (items per page, automatically include signature, & enter signatureOut of Office (select & enter message)
22 Printing, file print, or use print icon from browser
24 Save Attachment Delete Map Close(exit screen w/o saving) Enter Contact InformationSave Attachment Delete Map Close(exit screen w/o saving)
25 Create Distribution List (group) Click “New” Distribution listName the list (group)Add namesOr use address book.(or use “Find Names” for UCS members)
26 Create Distribution List (group) Check box to the left of the nameAdd recipient to “Distribution list”Note: name(s) appear on bottom of windowSave after adding additional namesNote: To add contacts, copy & paste address from contact list
27 Deleting ItemsThis icon sends item to deleted folder
28 Recovering Deleted Items Mail folders (mail deleted goes into “deleted items” folderDeleted items can then be deleted from folderThese “Permanently Deleted” items can be recovered within 4 daysTo recover: Select “Options” from Navigation pane
29 Recovering Deleted Items, cont. Select “View Items”Check items and “Recover” or “Permanently Delete”
30 Select the “Help” button on the view pane toolbar. Getting HelpSelect the “Help” button on the view pane toolbar.
33 Calendar - Schedule a Meeting/Appointment Enter recipients by one of the 3 methodsSave (puts it on calendar)Send (sends to recipients)Note: All day event appears at the top of the calendar30 min delay
34 Calendar An Appointment is an activity that can be scheduled for any specific time period and consumesa block of only your time.(Note: Full blown version includes meetings and events)
35 Calendar , cont.Double click on meeting to view details