COMPULSORY BRIEFING SESSION Office Space for the RAF Johannesburg branch RAF /2014/00029 Date: 21 November 2014 Time: 11:00

AGENDA Background of the RFB Purpose of the Bid Evaluation Criteria Mandatory Documents Disqualification of Bids Submission of Bids Contact details Questions and Answers

BACKGROUND RAF/2014/00029: Request for bid: The road accident fund(RAF) is requesting lease proposals for approximately 8500 m 2 of suitable office space for the Johannesburg Branch for a period of 5 years. Advertised in Tender Bulletin on Friday,14 November 2014 Advertised in Sunday times on Sunday, 16 November 2014 Closing on 09 December 2014 at 11h00

NOTE TO BIDDERS Please note that the dates changes on the advert placed in the Tender Bulletin. Documents available as of Friday,14 November 2014 Compulsory briefing session on Friday,21 November 2014 Tender Closure on Tuesday,09 December 2014 at 11h00

Page 5[Insert presentation title] PURPOSE OF THE RFB  The Road Accident Fund requires rented office space for the RAF Johannesburg Branch. The high-level requirements are for grade A or B office accommodation of approximately 8 500m² gross lettable area (of which approximately 600m² must be on ground floor) in one of the following areas: Newtown (restricted to the area shown in the attached map) Marshalltown (restricted to the area shown in the attached map) Braamfontein (restricted to the area shown in the attached map) Rosebank (restricted to the area shown in the attached map)  Background of the Project

Page 6[Insert presentation title] SCOPE OF WORK  To achieve the above the Service Provider must deliver an existing building: Overall scope of the project is to appoint an accredited Service Provider who’s building should cater for the below requirements as stipulated in the bid document: Site accessibility Building – General Requirements Parking Building services Lease Option – Availability of the building 01 February Security

Page 7[Insert presentation title] EVALUATION CRITERIA  The evaluation criteria will be based on the following requirements:  Mandatory (Comply or Not Comply) bidders who do not meet the mandatory requirements will be disqualified.  Technical Functional Requirement (100 points).  Threshold to proceed to price and B-BBEE is 60.  Price and B-BBEE Evaluations (90/10 points).  Bidders who score less than 60 out of 100 on functional / technical criteria will not be further evaluated on Price and BEE.  EVALUATION CRITERIA AND METHODOLOGY

Page 8[Insert presentation title] MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS MandatoryComplyNot Comply 6.1 The bidder must confirm that they have read and understood the terms and conditions set out in the attached Special Conditions of Contract and mandatory clauses to be incorporated into the lease agreement which terms and conditions the bidder accepts, in the event that the RAF awards the contract to the bidder pursuant to this bid. The bidder must submit with the bid: A.A proposed Lease Agreement B.A proposed Pricing Schedule ( In a separate envelope) C.Special Conditions of Contract Special conditions of Contract should be negotiated and finalised between RAF and the bidder. MandatoryComplyNot Comply 6.2 The Bidder confirms that the building is in one of the following locations:  Newtown (restricted to the area shown in the attached map)  Marshalltown (restricted to the area shown in the attached map)  Braamfontein (restricted to the area shown in the attached map)  Rosebank (restricted to the area shown in the attached map)

Page 9[Insert presentation title] MANDATORY EVALUATION CRITERIA Cont. MandatoryComplyNot Comply 6.3 The Bidder confirms that the building offered is:  an existing building MandatoryComplyNot Comply 6.4 The Bidder confirms that guaranteed availability will not be later than 01 February MandatoryComplyNot Comply 6.5 Indicate under “Substantiate / Comments” below whether the bidder is the owner/landlord or an agent/broker and, where the bidder is an agent or broker, the bidder must provide proof of mandate if acting on behalf of the owner/landlord. Please provide for each building offered. The RAF does not pay commission agent fees.

Page 10[Insert presentation title] MANDATORY EVALUATION CRITERIA End. MandatoryComplyNot Comply 6.6 Indicate under “Substantiate / Comments” below whether the bidder is the owner/landlord or an agent/broker and, where the bidder is an agent or broker, the bidder must confirm that they are registered with the Estate Agencies Affairs Board and are in possession of a valid Fidelity Fund certificate and provide a copy of the EAAB registration and a copy of the valid Fidelity Fund certificate. Substantiate / Comments MandatoryComplyNot Comply 6.7 The Bidder must provide a company profile to prove that the bidder is an established operation that is experienced. MandatoryComplyNot Comply 6.8 The building should have access for people with disability.

Page 11[Insert presentation title] Technical Evaluation Criteria The Technical Criteria will be utilized to test the capability of the service providers Technical Requirements: Technical / Functional Criteria (Submission) NB: Each building proposed will be evaluated, based on the submitted documentation, on four items out of 50 points: Threshold: all bidders who score 30 or more out of 50 points will be considered for site visits. Technical Requirements: Technical / Functional Criteria (Site Visit) NB: Each building proposed will be evaluated, based on a site visit, on four items out of 50 points: Threshold: All bidders who score 60 or more out of 100 points will be evaluated further for Price and BEE.

Page 12[Insert presentation title] Mandatory Documents Complete and Signed Standard Bidding Document (SBD) Valid and Original Tax Clearance Certificate(TCC) Bid Conditions (Must have read and understood) BEE certificate

Disqualification of bids Bidders shall be disqualified if they fail to: Submit a valid and original tax clearance certificate Submit true and correct information Comply with mandatory requirements Comply with prescribed response format

Page 14[Insert presentation title] The Original signed bid document and Proposal clearly marked and indexed with all pages numbered. One (1) original and two (2) hard copies, submitted in a sealed envelope, clearly marked (RAF/2014/00029) envelope, to the address provided below. Submission Address :  Road Accident Fund  Eco Glades Reception (Block F)  420 Witch-hazel Avenue, Centurion  CLOSING TIME : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION) Submission of RFB responses

Page 15[Insert presentation title] Bid responses sent by courier must reach the reception at least 36 hours before the closing date (09 December 2014), to be deposited into the Bid box. Submission Register must be signed at the reception by bidder when submitting bid documents. Important note: Please ensure that the attendance register has been signed Name of company Contact details If a courier company is submitting on behalf of the bidder please ensure that they write your company name and not the courier company name(for ease of reference) Late response will not be considered Submission of Bid responses

Contact Details  All queries must be forwarded to  Enquiries and clarification will close on Wednesday,26 November 12H00.  Q and A Pack will be published on RAF website on Friday, 28 November 2014.

Questions and Answers ?

THANK YOU