May 7, 2015 Redmond, OR

 Introduction  Training Cadre  Sign-In Sheet  CLPs for CORs  Logistics  Facilities Layout  Breaks / Lunch

 ICPI is a critical needs position responsible for ensuring contract specifications are being followed for contracted resources under the PNW Interagency Firefighting Crew Agreement (IFCA), VIPR Agreements and National Crew Contract.  This training is intended to be a refresher for current ICPIs and provide updates on resource specifications, agency personnel, and position expectations.

 Review the roles and responsibilities of an ICPI, the working relationships with ODF, USFS Contracting Officers, Contract Operations, and Contract Resources.  Define Roles and Responsibilities of Agency Personnel.  Establish communication protocol and points of contact.  Review updates/changes to the IFCA and VIPR agreements.

 ICPI is a recognized position by NWCG. ◦ S-262 ICPI Course is being finalized ◦ Currency Requirements – 1 assignment every 5 years.  As of this year ODF will be fully transitioning to the ICPI position  ICPI reports to the Finance Section Chief/Procurement Unit Leader

 IS-100: Introduction to Incident Command System, FEMA online  IS-700, FEMA online  S-262 Training*  Position Task Book (PTB) * Recommended

 Forest Service: ◦ Fire and Aviation Contracting Team  Ben McGraneProgram Lead  Kermadine BartonContracting Officer  Jeanne WilliamsContracting Officer  Juanita DicksonProcurement Tech  Jan DrumPurchasing Agent ◦ Contract Operations  Katie MergelContract Operations Specialist  Ron GeorgeContract Operations Specialist  Tony LargaespadaContract Operations Assistant

Ben McgraneJuanita Dickson  FACT Lead  Aviation CO  Federal CO on IFCA Contact: Cell:  ITEAM Vendors  EERA assistance  Dispatch/Ordering Support Contact: Cell:

Kermadine BartonJeanne Williams  Mech/Service Trucks  Potable/Gray Water/Trailer Mounted Handwash  Mobile Laundry Units  Chippers  Water Handling Contact: Phone:  Heavy Equipment  Fuel Trucks  Fallers  Misc. Logging  Heavy Equipment w/Water  Weed Wash  Refrigerated Trailers  Vehicles w/Driver Contact: Phone:

Katie MergelRon George  COR for VIPR Agreements  MOU Administration ◦ Training ◦ Equipment Inspection ◦ Records Verification  ICPI Coordination Contact: Cell:  COR for VIPR Agreements  MOU Monitoring/Tracking  Equipment Compliance Contact: Cell:

 ODF: ◦ Protection Contract Services Unit (PCSU)  Cindy BeckContract Officer/Contract Serv. Coordinator  Bea NoyesContract Officer  Bob ArnsmeierCompliance Specialist

Cindy BeckBea Noyes  Lead CO on IFCA  Contract Administration  Incident Contact  Compliance Concerns Contact: Phone: Cell: (Fire season after hours)  Contract Administration  Incident Contact  Compliance Concerns  Payment Issues Contact: Phone:

Bob Arnsmeier  Compliance Concerns  Monitoring  Contractor Training Records Contact: Phone:

 Document – Document – Document  Respect  Research Agreements  Inspections  Compliance  Work with Team Sections  Follow Procedures/Policies of Agency you’re working with

 Overview ◦ Purpose, Implementation, Future  Contractor Requirements ◦ Equipment & Records Verification  What it means to you  Watch outs ◦ Cards ◦ Rosters  Feedback from ICPIs

 The purpose of the Memorandum of Understanding(s) (MOUs) is to provide a general framework for pre-season equipment inspections and verification of wildland fire personnel qualifications of resources working under Region 6 US Forest Service VIPR Agreements  Inspections are performed by private companies that work directly with the vendors  Vendors pay Inspection Provider directly for the inspection

 Equipment Inspections  2015 – Misc. Heavy Equipment, Potable/Gray Water Trucks, Handwash Units  Must have equipment inspected prior to being placed on a DPL. May 1 st deadline  Equipment that did not meet the deadline can still be inspected and placed on a EERA and will be placed on the DPL in  If a piece of equipment is on the DPL it has been inspected.

 All Employees requiring training above RT-130  Affects Engine employees and Faller’s  All employee records will be verified by a MOU Provider  All cards will have 2 signatures on them, one from the company and one from MOU Provider as verified.  Some cards may have 3 signatures.

 This is a preseason inspection to ensure that the equipment meets the requirements of the contract.  Pre-use inspections will still occur on the incident  If equipment shows up to an incident and does not meet the requirements, please notify Contract Operations.

 Include additional VIPR agreement equipment for inspection when agreements are awarded a new 3 year cycle  Advertise for new or additional MOU Inspection Providers in 2016  Continue to improve inspection process from past experience

 Opportunity for Contracting and Contract Operations to hear from you.  What issues are you facing in the field?  How can we help?

 Challenges: ◦ Not all inspection checklists on the web  New inspection forms will be on the web by June 1 st.  Currently being reviewed. ◦ Why was the requirement dropped to test water for the mobile hand wash units?  It is back in and is the responsibility of the vendor. ◦ Is there a way to list the potable water pumps for potable water trucks and hand wash stations?  These units have gone through the pre-award inspections, if they are on the DPL, they have been approved.

 Notifications to ICPI’s of the changes/amendments to the agreement. ◦ We will update our lists after this session and send updated information to the field.  Refer Truck non-compliant steps: ◦ This is an ongoing issue, notify the CO.  Water Tender Baffling ◦ Continue inspecting for baffling, this will be inspected in 2016 by MOU providers who will ensure baffling is in place.

 Sucesses  Spreadsheet that tracked equipment by E# allowed ICPIs to track equipment inspections and share information with incoming ICPI/Teams  Having more than one ICPI when the incidents are starting helped  Having ICPIs located at ground support was great, allowed ICPIs to inspect equipment as it arrived at the incident.

 1 st Extension of 2013 IFCA ◦ 12/1/14 – 11/30/15  Extensions ◦ 3 additional extension years possible ◦ If all are used, 11/30/2018 may be final expiration!  Amendments ◦ No new Amendments have been issued.

 Solicitation year ◦ 2013  Duration ◦ 3 years from date of award  Expiration

 Agreement Overview  Agreement Layout  Key areas most often used by ICPI/CRNW’s  Briefing paper  Changes to 2013 Agreement

 IFCA/WH Reference Guide Kermadine information

New Agreements for 2015  Misc Heavy Equipment ◦ Pre-award Inspections ◦ ROPS/FOPS  Chippers ◦ Pre-award Inspection  Potable/Gray Water Trucks and Trailer Mounted Handwashing Trailers ◦ Pre-award Inspection  Mobile Laundry  Vehicles w/Drivers

Examples:  Failure to arrive at required time.  Short crew members. No prior approval.  Does not have required supervision.  No ID/IQC – non-supervisors.  Broken, or short on equipment.  Zero Tolerance.

 Document any non-compliance & make sure the CO gets a copy.  ICPI should report non-compliance, IMT/CO need to enforce remedies.  DO NOT WAIT ◦ Once the incident is over, follow-up impossible ◦ Allows Contractor to accept another assignment ◦ Delays prompt and timely administrative action ◦ Supports the idea that the matter was not serious enough to warrant attention ◦ Makes the Contract Officer’s job harder

 IFCA – Required Testing ◦ Pre testing for supervisors  Indicated on IQC ◦ Testing at the incident  NT designation on IQC  FFT1 trainee

 Both Contractor and Government  Who to notify and when  How to document ◦ Answer who, what, when, where, why and how  Resource to Demob for Cause ◦ Make sure to answer why ◦ Facts must support this action  Written report ◦ Why needed ◦ When needed ◦ What form to use

 Helpful Internet Links  Contact information  Helpful Forms  Guides/Matrix

Questions?

 Final Comments