1. Incident Business Specialists
R5 FAM Incident Business Organization
Yolie Thomas
Assistant Director, FAM Incident Administration
Supervisory Contract Operations
Program Manager
Sue Zahn
Incident Business Specialists
Rita Burkhalter-Broadnax
Cheryl Raines
Maria Sage

2. R5 Fire Operations Contracting Updates for 2017
New VIPR Agreements
Fallers
Fuel Tenders
Heavy Equipment (Dozers, Transports and Excavators)
Mechanic with Service Truck
Vehicle with Driver
Tents

3. R5 Rollovers for 2017
Portable Toilets
Potable, Gray Water Tenders/Handwashing Trailer
Chainsaw Repair Service
Mobile Sleeper Units
Mobile Laundry
Portable Air Traffic Control
Support Water Tenders/Engines
Weed washing
Chippers
Misc. Heavy Equipment
Refrigeration Trailers

4. Contracting Officer Assignments
Steven Teves / ) will be the responsible contracting officer for the following resource categories:
• Heavy Equipment
• Fallers
• Fuel Tenders
• Portable Toilets
• Portable Air Traffic Control Towers
• Mobile Sleeper Units
• Water Tenders
• Misc Heavy Equipment
• Non-VIPR, Incident Base Units(IBU’s) known as “Camp in the Box”.

5. Contracting Officer Assignments Continued:
Wendy Whiteman ) will be the responsible contracting officer for the following resource categories:
• Mechanic w/Svc Truck
• Tents
• Vehicle w/Driver
• Potable/Gray WT/Trlr HW
• Chainsaw Repair Svc
• Mobile Laundry Svc
• Weed Wash
• Reefers
• Chippers
• Non-VIPR agreements, Rental Cars and Hartford

6. FAM VIPR Program Notification and Documentation Needs
Vendor accidents or equipment damage or mechanical breakdown
Need to determine if equipment needs to be pulled from DPL
May support to expedite replacement equipment needs
Performance Ratings
Are monitored during and after incident assignments
The use of ICPI’s has helped the completion and forwarding of vendor performance ratings

7. Region 5 Performance Evaluation Review Process
At the end of each fire season, completed evaluations are collected, sorted by fire incident and reviewed. Over 300 performance evaluations were reviewed this past November 2016.
If needed evaluators are contacted for confirmation of the rating given and ensure rating guidelines are understood and were practiced
The vendor may be contacted in regards to less than satisfactory rating in order to capture their side of the evaluation
Performance reviews are made available to the Contracting Officers to discuss any pending action needed and for future agreements

8. D.20 PERFORMANCE EVALUATIONS
Performance evaluations will be performed at the incident using the form in the respective agreement.
The evaluation will be completed at the incident by the government representative supervising the work. This form is the preferred performance evaluation to be accepted by the Contracting Officer.
Most important, the agreement number and the evaluator’s signature needs be legible and printed on the form.
R5 is committed to a continuous education process which ensures that Government Representatives understand the values of evaluations and that the ratings guidelines are followed.
The value of performance ratings are discussed throughout the year
Team Meetings
AAR’s
Dispatch workshops
During active incidents

10. Incident Contract Project Inspector(ICPI)
The Incident Contract Project Inspector (ICPI) position has been developed to assist incident management personnel in the use of the contract/agreement resources
ICPI is supervised by the Procurement Unit Leader (PROC) or Finance Section Chief (FSC) or Contracting Officer’s Representative (COR)
ICPI Duties
1. Safely perform on-the-ground contract compliance inspections on contracted fire equipment and contracted personnel.
2. Coordinate closely with agency/incident personnel and vendors.
3. Ensure inspection and other related documentation is accurately completed.

11. ICPI Update Continued
ICPI course scheduled in Region 5, April 2017 Finance Academy, course items of emphasis include:
An ICPI is assigned to work with vendors in being successful with the terms of the agreement
Inspections should always be thorough and professional
Inspections should not interrupt operations
ICPI’s are there to help with possible questions a vendor may have or to elevate any concerns

12. Recognized Vendor Training
Water Handling EXHIBIT O – QUALIFICATIONS
Contractor Training Requirement
CONTRACTOR will ensure that all training received by employees meets the course content and instructor standards listed in PMS 907 (Course Coordinator Guide) and PMS (Field Managers’ Course Guide). Instructors used by Contractors for fire training must be recognized through a Geographic Area Coordinating Group Memorandum of Understanding or other formal agency agreement.
As per the water handling provision dated 2016, the following was entered into the database for both the Geographic Coordinating Centers in Region 5.

14. FAM VIPR Contact Information
Sue Zahn
Contract Operations Program Manager
Fire and Aviation Management
Office
Cell
Cheryl Raines
Incident Business Specialist
Cell
Rita Burkhalter-Broadnax
Incident Business Specialist
Office
Maria Sage
Incident Business Specialist
Amy Lee
Incident Business Specialist
Office
Cell