1. Incident Business Workshop Ben McGrane May 3, 2011
Fire Procurement
Incident Business Workshop
Ben McGrane
May 3, 2011

2. R6 Fire and Aviation Contracting Team (FACT)
Regional Office AQM Group
FACT Members:
Ben McGrane – Lead & Aviation
Kermadine Barton – CO
Leif Shjeflo – CO
Juanita Johnson – Procurement Tech
Headquartered in Redmond, OR
Responsible for all preseason IBPAs
VIPR Competitive
Local IBPAs (noncompetitive)
Regional Aviation Contracts/Agreements

3. Aviation - Helicopters
R6 CWN Type III Helicopters
Current Contract expires 5/15/11
New BPA 2011
R6 Exclusive Use Type III Helicopters
Contracts – Exclusive Use
4 Bases: Siskiyou, Frazier, Prineville, Wenatchee
National
CWN – RFP out soon
Exclusive Use - Renewed

4. Aviation – Light Fixed Wing
CWN Light Fixed Wing
Current BOAs awarded 2010
Year 2 of 3
20 Vendors & 57 aircraft
Air Attack
LaGrande & Wenatchee – Year 3 of 3
Redmond & Klamath Falls – Year 2 of 3

5. Agreement Types - Equipment
Incident Blanket Purchase Agreement (IBPA)
Competitive Preseason IBPA
Noncompetitive Preseason (Local IBPA)
Emergency Equipment Rental Agreement (EERA)

6. IBPA vs. EERA Contractor can check out PPE, Shelter, etc.
IBPA (VIPR)
EERA
Contractor comes equipped w/ PPE & shelter*
Rates: Competitive
Term: up to 3 years
Can re-use
Contractor can check out PPE, Shelter, etc.
Rates: Established, 90%, or negotiated.
Term: ends at Demob
Cannot re-use

7. Competitive IBPAs Characteristics Done in VIPR National Template
Competitive Pricing
“Best Value/CBA”
Host Dispatch
Dispatch Priority
Resources:
Water Handling
Heavy w/ Water
Mechanics
Fallers
Potable/Gray/HW Trailer
Clerical
GIS
Mobile Laundry
Reefers
Heavy Equipment
Weed Wash
Fuel Tenders

8. Region 6 Local IBPAs Same process as 2010 Last Year for USFS
Competing, Commercial Hire, or EERA in 2012
All preseason IBPAs administered thru FACT
E.g., Drivers, Camp Equipment
Established and/or Negotiated Pricing
Rate Guide
Still “hosted” through local Dispatch
ITEAM program
Employee Records
IBPAs
Dispatch
Electronic Process

9. EERAs Hired after VIPR Agreements Exhausted Incident Only
Hired for specific incident
Local AQM, Buying Teams, IMTs
Expire with demob
Can be used to make changes to IBPA
Can be done in ITEAM
Standard Method for Toilets & Tents

10. VIPR IBPA Update Most IBPAs from 2009 & 2010 still valid
E.g. Waterhandling
New Resources for 2011:
Heavy Equipment
Fallers
Fuel Tenders
Weed Wash
Helicopter Support Trailers*
Office Clerical *
GIS*
Communication Trailers*
Mechanics*
* Word of the Year = Protest

11. VIPR Rollovers All existing VIPR IBPAs (2009 & 2010 awards)
Waterhandling, Potable/Gray/HW Trailer, Heavy Equip w/Water, Reefer, Mobile Laundry
Allowable Changes:
Vendors can re-price
Change Dispatch Locations
Upgrade/Replace Equipment
Recalculate Points
Will generate new DPLs for 2010

12. 2012 Templates
Potable Water, Gray Water, Trailer Mounted Handwash Trailers
Portable Toilets
Mobile Laundry
Medical Equipment
Aircraft Rescue Firefighting Apparatus
Coach Bus
Vehicle Rental
ATV
Computers/Printers
Chippers
Mobile Sleeper Unit
Feller buncher/ Masticator/Forwarder/Skidder
Copier/FAX
Road Grader
Chainsaw Repair

13. References Region 6 Fire Procurement Site: Google “Fire Procurement”
Google “Fire Procurement”
POCs
Copies of VIPR Agreements
References, Guidelines, etc.

14. Fire Procurement Agenda
Rate Guide Review
2011 Equipment Updates
Payment Scenarios
Fire Procurement Resources
ITEAM Overview
Website Overview