Unit 1 – Improving Productivity

1.1Why did you use a computer? What other systems / resources could you have used? I use a computer because it is quick and easy. There are lots of things I can use on a computer such as power point which I done my presentation on. It is easy to type using a computer so I do my work faster with no spelling mistakes. I can have my own design, transitions and animations using power point. There are lots of other software's I could of used to do my presentation such as: word and publisher. It helps a lot using a computer. It makes my work look neat

1.2What skills did you need to learn in order to use PowerPoint? The skills I needed to learn is how to use the computer and basic computer skills, if I didn’t know this then I wouldn’t know how to use anything on the computer. I needed to learn how to use PowerPoint and how to attract the audience. I also needed to learn how to learn how do decorate the PowerPoint and how to put my point across. Some other skills I needed to learn was how to use font, and text size. I needed to make it look colourful and attractive so the audience would be interested with the PowerPoint.

1.2What resources did you need to make the presentation successful? Some of the resources I needed to make the presentation successful was by having lots of information about the school and lots of other things such as: girls uniform, boys uniform, pe kit, school times, subjects, houses, school clubs and principles. These are all important things if you want to know about the school. I also needed to make buttons which takes you to the slide you wish to go on. I needed pictures and bold writing to make the PowerPoint attractive and look interesting. This has made my presentation successful.

1.4What factors might have affected how well you completed the presentation? (e.g. time / attendance / knowledge of software) One thing which has affected my presentation is not having much knowledge of the software such as, I didn’t know many things such as how to make buttons, if I knew this then I would of made my presentation a lot quicker. Another thing which might of affected my presentation is not having enough time, if I had lots of time then I could of added a lot more into my presentation but I had to work quickly to suit my deadline. A third thing which has affected my presentation is attendance. If I had a lot of time off school then it would effect my presentation a lot, the presentation might not be finished before my deadline.

1.6Why did you use PowerPoint to make your presentation? What other software was available? Why did you choose not to use them? I used presentation because it is incredibly easy to use, it is supplied with a large library of background templates and custom templates. Multimedia can easily added to the presentation, it is easy to edit, it is excellent to summarising facts, it is good for showing graphs/ charts/ diagrams to my audience, it is also good because you can make as many slides as you like and its quick and easy to go onto your slide. I could have used word, this isn’t as good as using a presentation because it takes time to use the program affectively it takes longer to make, it is not good for making a presentation on as you can only add still pictures and text not multimedia.

2.2Which tools within PowerPoint made it appropriate for your presentation? I good to use hyperlinked buttons because it can take me to the slide I want to go on its quick and easy to do and you cab go on one slide to the other in seconds. Another good thing is to have information on lots of different sides because its better then having lots of writing on one page because the audience would get bored and annoyed, it wouldn’t look as good as having it separated on slides. A third thing is having videos and animations because it makes the PowerPoint attractive and interesting, its better then just seeing a still picture.

1.7Were there any legal constraints or local constraints that changed the way you created your presentation? (e.g. copyright, file sizes) I had to type all of the information on my presentation from hand, I wasn't aloud to copy and paste it from anything because of copy right because it is illegal. I had to use the schools system for information and pictures which meant I didn’t have a good variety of things to choose from. There is probably better pictures on the internet but they may have been copyrighted, I would have had to ask for permission which would of took quite a long time and I might have had to pay for the picture which is wouldn’t want to do.

2.4What improvements do you think you could do to your presentation? To improve my presentation I could of improved by giving more information about things such as head of houses, uniform and mostly the subjects such as art and pe. I could of added information of what the school provides in them subjects. I would could of made it more interesting, by putting in more pictures and made the PowerPoint more attractive to the audience. I could of also made my writing more big and bold so it stands out. I also could of got better pictures instead of the ones in the shared area, I could of paid a photographer to take pictures for me this means the pictures would be up to date and be a lot better.

3.2What improvements do you think you could have done to improve your work rate? The improvements I could of done to improve my work rate by using a template it would of took a lot quicker if I used this. I didn’t use this because I wanted by presentation to look good and unique. Another way I could of improved my work rate is to not talk in lessons this means I would of done my work a lot quicker and not get distracted. A third way I could of improved my work rate was to use keyboard shortcuts I could of copied things by pressing ctrl c and I could of pasted things by pressing ctrl v. this is a quicker way then right clicking on the mouse. A fourth way I could of organised my folders and files better so it was easier to find my presentation and the things I wanted to put on it. A fifth way I could of named my folders and files better so work could be found