Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Dana Director Date: September 17, 2015 Research Administration Information Network

RAIN Agenda Introduction Updates & timely information: OCTRI Office of International Affairs (OIA) TTBD OPAM RATE ORIO SVPR Research & Academic HR USR CTO RFDS Q & A Dana Director 2

OCTRI –Oregon Clinical & Translational Research Institute 3

OCTRI: Oregon Clinical & Translational Research Institute Darlene Kitterman Industry-sponsored Clinical Trial Indirect Cost Rate Increasing from 25% to 28%. Effective for all industry sponsored clinical trials created in eCRIS on or after 10/1/15. Indirect cost recovery from the increase to directly support clinical trial contracting resources. 4

Questions? Contact OCTRI OCTRI Website 5 OCTRI: Oregon Clinical & Translational Research Institute

OIA –Office of International Affairs 6

OIA: Office of International Affairs Alison Roache Jones, J.D. Do you currently have employees working under OPT STEM extension authorizations? If so, please send their names and addresses to Molly Clasen at: 7

Alison Roache Jones, J.D. OIA: Office of International Affairs Due to a recent Federal court case, there may be significant changes to OPT STEM extension regulations in early We are monitoring the situation and will advise OPT STEM extension employees and their departments of any new developments. 8

Questions? Office of International Affairs OIA online 9 Alison Roache Jones, J.D. OIA: Office of International Affairs

TTBD –Technology Transfer and Business Development 10

Introducing Brendan Rauw, MBA, CLP New Vice President for TTBD TTBD: Technology Transfer and Business Development Andrew Watson 11

Save the date: 2015 TTBD Awards When: Monday, October 19, pm Where: Collaborative Life Sciences Building, room 3A001 Registration is freeRegistration is free! Arthur Vandenbark, PhD 2014 Technology Transfer Achievement Award Recipient 12 TTBD: Technology Transfer and Business Development Andrew Watson

Help is on the way… new Contract Triage Analyst starts September 28 th Role: Triage contacts: identify and refer to correct contracting unit for review and process Develop a unified workflow map for all contracting office routing Contracting process improvement Provide training and education opportunities across the university 13 TTBD: Technology Transfer and Business Development Andrew Watson

Questions? Contact TTBD TTBD online 14 TTBD: Technology Transfer and Business Development

OPAM - Office of Proposal & Award Management 15

OPAM: Office of Proposal & Award Management Deb Golden-Eppelein Deb Golden-Eppelein goldenep Charlie Resare resare Policy Effort Hope Asana asanah Kellie Guentert guentert Aric Dutelle dutelle Pre-Award Maria Chitsaz chitsaz Travis Dewey deweyt Robin Feidelson cutlerr Lisa Fitzpatrick fitzpatl Gavin Hamilton hamiltga Jason Jaworski jaworski Valerie Mansur mansurv Jerry Robertson roberjer Lisa Simmons simmonli Neil Unger ungern Pat Cloteaux cloteaux Post-Award Jim Ehmann ehmannj Rick Goranflo goranflo Jerry Grabner grabnerj Shawn Gransbery gransber Lin Ma mli Robin Murphy murphro Kim Petersen petersek Tina Schmeltzer schmeltz Katie Simpson simpsoka Doris Turner turnerdo Matt Ziltener ziltener Vacant Holly Lloyd lloydh Financial & Administrative Ops Ops Supervisor Setup Julian Bowman bowmaju Becky Brown brownr Leann Simpson simpsonl Subout Teresa Barney barneyt Jen Michaud michaud Fadi Opgenorth opgenorf Admin Angelica Dominguez dominang Durlene Mayfield mayfiedu Award Revenue Stella Lanausse lanausse Elnis Myles mylese Erica Ponton ponton Accounting Specialist Cari Benveniste gandruca Process Improvement Systems Supervisor OGA Carol Houser houserc Gage Hymas humasg InfoEd Maksim Ginesin ginesinm Danny Stockdale stockdal InfoEd Analyst 16

OPAM: Office of Proposal & Award Management Welcome Robin! Robin Feidelson recently joined our office from Surgery. She is currently training and will soon be assigned departments. Aric Dutelle 17

OPAM: Office of Proposal & Award Management Updated Service Level Understanding It’s not novel. It’s not new. It’s just improved! OPAM, along with assistance from departmental representatives throughout the Institution, has arrived at an updated Service Level Understanding (SLU). This will go into effect October 6, Aric Dutelle 18

OPAM: Office of Proposal & Award Management Purposes of the SLU Describe Pre-award services to be provided by OPAM to Research Departments and Units (RDU) at OHSU. Identify performance expectations for Pre-award Services offered by OPAM. Identify obligations and responsibilities of the RDU to permit OPAM to meet its stated performance expectations. Aric Dutelle 19

OPAM: Office of Proposal & Award Management It was time for an update… Previous version of SLU was from sponsor submissions during last fiscal year. Of those, 52% were reviewed and submitted 0-3 days prior to the sponsor deadline. Aric Dutelle 20

OPAM: Office of Proposal & Award Management Two Levels of Review Under the revamped SLU, there will be two levels of OPAM review available to RDU regarding sponsored program submissions. In-depth 10-Day prior to submission review Limited 3-Day prior to submission review Aric Dutelle 21

OPAM: Office of Proposal & Award Management Met the SLU: 10 Day Review If the RDU routes the submission to OPAM in a timely fashion (10 days or more prior to requested sponsor deadline) then there will be a thorough review which will encompass competitive aspects, sponsor-required components, and institutional liability and commitments. Aric Dutelle 22

OPAM: Office of Proposal & Award Management Did Not Meet the SLU: 3 Day Review If routed to OPAM between 3 to 9 days prior to sponsor deadline (instead of requested 10 days prior), submission will only be reviewed for a short list of items which involve commitments by the Institution or liability incurred by the Institution. Items which lend to competitiveness of the submission (formatting, ancillary documentation, etc.) will be the responsibility of the RDU and PI to have checked, as there will not be sufficient time for OPAM to conduct a thorough review. Aric Dutelle 23

OPAM: Office of Proposal & Award Management OPAM will be using InfoEd to track timeliness of submissions relating to the SLU. For a detailed look at roles and responsibilities associated with the updated SLU, and the SLU time table, please see “Important Links”Important Links Aric Dutelle 24

OPAM: Office of Proposal & Award Management Questions? For questions on the updated SLU, join OPAM Pre-award for a information session to be held October 14 th, from 1-2pm, in CHH If you are unable to attended and have questions, please contact the OPAM Pre-award Manager, Aric Dutelle, at or Aric Dutelle 25

OPAM: Office of Proposal & Award Management Electronic Departmental Award Checklist (eDAC) Generated from Cognos – InfoEd, eCOI, Big Brain, eventually eIRB and eIACUC. Will only display information that is relevant to that PPQ or award. New section – Personnel Effort Commitments displays previously committed effort of individuals listed in InfoEd. Cari Benveniste 26

OPAM: Office of Proposal & Award Management OPAM O2 New site go live – October 15 th (or sooner!) Developed by OPAM and departmental staff 3 goals – Customer focused, Easy to use, Sustainable Organized according to the award lifecycle 110 pages of content – HUGE resource Cari Benveniste 27

OPAM: Office of Proposal & Award Management OPAM O2 New site go live – October 15 th (or sooner!) Developed by OPAM and departmental staff 3 goals – Customer focused, Easy to use, Sustainable Organized according to the award lifecycle 110 pages of content – HUGE resource Cari Benveniste 28

OPAM: Office of Proposal & Award Management Cari Benveniste 29

OPAM: Office of Proposal & Award Management Cari Benveniste 30

OPAM: Office of Proposal & Award Management Want a Sneak Peek of OPAM on O2? Cari Benveniste Cari Benveniste 31

Questions? OPAM Central: OPAM online OPAM: Office of Proposal & Award Management 32

RATE – Research Administration Training & Education 33

RATE : Research Administration Training & Education Margaret Gardner October classes RDA 101: Introduction to Research Administration Thursday, October 8 th, 9:30 to 11:30 a.m., Bancroft Building Essentials of Grant Administration 3 Tuesdays, October 6 th, 13 th, 20 th 1:30 to 4:30 p.m., CHH 3171 (1a) Pre-award Focus: Federal Budget Basics Tuesday, October 27 th, 1:30 to 3:30 p.m., CHH 3171 (1a) Enroll through Compass. Compass 34

Questions? RATE Website RATE : Research Administration Training & Education Margaret Gardner 35

ORIO –OHSU Research Integrity Office 36

New eIRB Update Went live Wednesday, August 5 th ! Update: New studies only Migration of existing studies on hold Continue to work in current system until notified We are now conducting migration testing validation Keep your eyes open for updates! ORIO IRB: Institutional Review Board David Holmgren 37

IRB Brown Bag Special Series eIRB Upgrade – Demo Thursday, September 24 th 11:30 a.m. to 12:30 p.m. in OHS 8B60 Are you involved with Human Subjects research? We will be giving an overall demonstration of the new eIRB system. Bring your questions! ORIO IRB: Institutional Review Board David Holmgren 38

IRB Classroom Training* 11:30 to 12:30 p.m. in CHH 3178 Introduction to IRB September 17 th (Today!) Thursday, October 15 th IRB Q&A Thursday, October 1 st *Register through Compass, more info here.Compasshere ORIO IRB: Institutional Review Board David Holmgren 39

Questions? David Holmgren, IRB Manager ORIO IRB: Institutional Review Board

2015 Research Safety Fair EHRS is hosting its annual Research Safety Fair. Please join us in this exciting event dedicated to enhance safety culture at OHSU. October 9 th, 2015: 10AM – 2PM Richard Jones Hall Atrium and Lecture Halls 4340 & 4320 OIO EHRS: Environmental Health & Radiation Safety April Karr 41

2015 Research Safety Fair Presentations, Booths & Vendors! See the Research News post for details here.here Stop by Portland Fire and Rescue’s Hazmat truck, outside of RJH (follow signage). Food and drinks will be served!!! OIO EHRS: Environmental Health & Radiation Safety April Karr 42

43 Questions? April Karr, Lab Safety Adv OIO EHRS: Environmental Health & Radiation Safety

Wrap Up Q & A Next RAIN Meeting October 15, 2015, 9:30 – 11:00 a.m. UHS 8B60 Send agenda item requests to: Or use the RAIN Feedback FormRAIN Feedback Form Everyone 44