1. “SPEAR” Workshop May 18, 2017 Julie Wammack
Proposal Review
“SPEAR”
Workshop
May 18, 2017
Julie Wammack

2. Contact Sponsored Research Administration (SRA) – ASAP
Establish a working relationship with the Grants Officer who will process your proposal.
SRA Grants Officers are assigned by department.
Grants Officer provides agency-specific expertise and information about the proposal process.
Send proposal documents to SRA as soon as possible

3. Submission Policy – 3 Day Rule
The Vice President for Research instituted a policy effective on February 1, 2006, stating that a proposal must be submitted to Sponsored Research Administration (SRA) by 9 am three working days prior to the Agency deadline
The PI may work on the technical narrative until 9 am on the day of submission.
SRA needs ample time to review the proposal and institutional commitments.

4. Sponsor SRA Internal Deadline Deadline
Monday the previous Wednesday at 9.
Tuesday the previous Thursday at 9.
Wednesday the previous Friday at 9 A.M.
Thursday Monday of the same week at 9 A.M.
Friday Tuesday of the same week at 9 A.M.
*Saturday and Sunday are not business days and do not count
towards the 3-day rule. You should treat Friday as the deadline,
so the internal proposal deadline is Tuesday of the same week at
9 am.
*Some agencies move weekend and federal holiday due dates to
the next business day – but it needs to be verified by the sponsor.

5. eRA Commons and User ID
The eRA Commons is an online interface system where signing officials, principal investigators, trainees and post-docs at institutions/organizations can access and share administrative information relating to research grants.
eRA Commons User ID: All PIs, Postdocs & students need to have a user ID for eRA activities – applications, JIT requests, Progress reports, etc.
User ID is obtained from SRA and the individual creates their personal profile
Website:

6. EDMS
FSU’s online Electronic Disclosure and Management System allows Investigators to initially disclose whether they have any significant financial interests, annually update any significant financial interests or disclose new significant financial interests.
The EDMS system will maintain this information for Investigators and will also track Investigator training and certificates of training completion.
The EDMS system is administered by the Office of Research and Investigators must register and create an account to log in and utilize the EDMS system.
Investigators should go to register.
Note that Principal Investigators have a key role in the EDMS and must register and identify “Investigators” on PHS funded projects so that the EDMS system may send notices to Investigators needing to submit disclosures.

7. Logging In to EDMS

8. Prepare the Proposal Application
Download the application from nih.gov ( or grants.gov (
From NIH.gov, ASSIST is an option.
Complete forms in the application and attach required items as pdf. documents.
grants.gov package to SRA Grants Officer or provide ASSIST number

9. SRA Review Proposal Process
Transmittal Form
Scope of Work
Detailed Budget and Justification
Financial Conflict of Interest Disclosure - EDMS
eRA Commons User Names
Grants.gov Application or ASSIST number

10. Standard NIH Grant Application
Project Summary – 30 lines
Project Narrative – 3 sentences
Bibliography/References Cited
Facilities
Equipment
Key Personnel
Biosketches – 5 pages – No Current/Pending Support
Research Related Budget – Full Justification

11. Standard NIH Grant Application
Specific Aims – 1 page
Research Strategy –12 pages
Project Specific:
Human Subjects – if applicable
Animal Subjects – if applicable
Multiple PI Plans – if applicable
Consortium Arrangements – if applicable
Letters of Support – if applicable
Resource Sharing Plan – if applicable
Authentication of Biological/Chemical Resources
Appendix – if applicable

12. Research and Related Budget
Only FSU employees should be included in the key personnel section.
Effort for key personnel is required even if funds are not requested.
NIH Salary Cap is $187,000; effective 1/8/17
A 556 account is set up by SRAS for the over the cap salary. Must be moved to non-sponsored funds.

13. After Proposal Review is Complete
Once approved by SRA, the final grants.gov application will be sent to PI for their approval to submit.
If being submitted through ASSIST, PI approval, in writing, is also needed.
Proposal is submitted by SRA on behalf of the PI
Proposal must be submitted, error-free, by 5PM.

14. Questions Julie WammacK Assistant Director (850) 644-8945