1. Welcome to…RAIN (the meeting formerly known as SPIN) Presented by: the folks in RDA, with today’s emcee, Jennifer Crosby Date: March 15, 2012

2. Agenda Intros Updates & timely information from the units: Jennifer Crosby Guest – Logistics RGC SPA RATE ORIO TTBD CRBO Office of the VPR Q & A RAIN: 03.15.2012 2

3. Guest –Logistics: Purchasing, Contracts & Research Stores RAIN: 03.15.2012 3

4. Logistics: Purchasing, Contracts, and Research Stores Research Community Support Series- Cost Savings Presentation, TODAY, March 15 th 11-12pm in the OHSU Auditorium. Immediately following, vendor show and refreshments 12-1:30pm in the Great Hall. Your Research Value Analysis Task Team (RVATT) Savings opportunities for ALL labs Presentation on the importance, how to achieve cost savings, success stories, and much more We saved over $600k in the last two years, we can do more…… Please join us at this event, we are here to save you money! Donna Johnson 4 RAIN: 03.15.2012

5. RGC –Research Grants & Contracts RAIN: 03.15.2012 5

6. RGC: Research Grants & Contracts Sub-award Request (a.k.a. subout request) Form updated –Only change was to request that the forms be sent via email to orserv@ohsu.edu orserv@ohsu.edu New Intake Process –Front desk will receive form and enter information into InfoEd –Front desk will forward email to the GCA –Departments will be able to check RGC’s status updates of subouts in Jellyfish –PPQ # and Sub-award Organization Name MUST be filled out on the form or it will be returned to you for completion. Jesse Null 6 RAIN: 03.15.2012

7. RGC: Research Grants & Contracts Jesse Null http://rishtmldb.ohsu.edu:7042/pls/risprod/f?p=132:1:3462623361040304 7 RAIN: 03.15.2012

8. RGC: Research Grants & Contracts Jesse Null 8 RAIN: 03.15.2012

9. RGC: Research Grants & Contracts PPQ Reminder Funding Opportunity – required for sub-in’s –Reviewers need this information to do a proper review –Departments requesting reports that require this information Jesse Null 9 RAIN: 03.15.2012

10. SPA –Sponsored Projects Administration RAIN: 03.15.2012 10

11. SPA: OHSU Sponsored Projects Administration Salary CAP changes FY 2012-Carry Forward FY 2011 Carry Forward can apply Executive Level I Salary Cap SPA may set up Carry Forward companion accounts SPA Analyst will contact Department to determine need Department provides budget to SPA Only Salary & OPE allowed of capped employee EXAMPLE >>> GCDRC0119BCF James Trotter 11 RAIN: 03.15.2012

12. SPA: OHSU Sponsored Projects Administration Electronic Device and Reasonable Accessories Purchase Guidelines Guidelines are posted on SPA’s website under policies & procedures In general, electronic devices are not an allowable direct charge. Foundation Cost Transfer Form Revision will be uploaded to RDA forms site James Trotter 12 RAIN: 03.15.2012

13. SPA: OHSU Sponsored Projects Administration Name Change! SPA’s Financial Analysts are now –Sponsored Projects Analyst Effort Statements Due April 17 th, 2012 Be sure to include Salary Cap worksheets (RDA Forms Page) James Trotter 13 RAIN: 03.15.2012

14. RATE –Research Administration Training & Education RAIN: 03.15.2012 14

15. Enrollment now open: 3/20 - Training Grants & Fellowships 3/22 - Clinical Trials Pre & Post-Award Administration 4/26 - RDA 101 Intro to Research Administration More information at the RATE webpage: http://www.ohsu.edu/xd/research/administration/rate_courses.cfm RATE: Research Administration Training & Education Margaret Gardner RAIN: 03.15.2012 15

16. RAIN: 03.15.2012 16 RATE: Research Administration Training & Education Margaret Gardner Introductory NEO RCR RDA 101 Essentials InfoEd OGA Essentials of Grant Administration Special Topics Effort Reporting Salary Cap Clinical Trials Training Grants & Fellowships LD DDW Grant Support Training

17. RAIN: 03.15.2012 17 RATE: Research Administration Training & Education Margaret Gardner T-32 Administrators’ Group Meeting April 12 at 10 a.m. Multnomah Pavilion 4121 Contact: Johanna Colgrove colgrovj@ohsu.edu 4-1888

18. ORIO –OHSU Research Integrity Office RAIN: 03.15.2012 18

19. ORIO: OHSU Research Integrity Office The consent form templates on the IRB Forms page have been updated. Please note:IRB Forms –The new ClinicalTrials.gov language has been added to the templates and is required in your consent form if your study must register with the ClinicalTrials.gov website. –A new Consent Form INSTRUCTIONS document is available that helps you choose the best template for your study and provides other tips for drafting a good consent form. Kathryn Schuff 19 RAIN: 03.15.2012

20. ORIO: OHSU Research Integrity Office Non-barcode versions of the Consent, Consent and Authorization, and Genetic Consent have been removed. All versions now contain a barcode, but you may remove the barcode if you do not need it. See the Consent Form INSTRUCTIONS for guidance. RAIN: 03.15.2012 20 Kathryn Schuff

21. ORIO: OHSU Research Integrity Office IRB Brown Bag: 3/22 PI Eligibility and Research Collaborations Who can be a Principal Investigator (PI)? Who needs to be listed as a co-investigator on my submission? When do I need an IIA? How about an IAA? What's the difference? Are there any special requirements for international collaborations? RAIN: 03.15.2012 21 Kathryn Schuff

22. ORIO: OHSU Research Integrity Office IACUC Updates –New IACUC Annual Renewal Form –eIACUC Helpsheets –IACUC Policies –IACUC Standardized Procedures Bill Dale, Ph.D. 22 RAIN: 03.15.2012

23. ORIO: OHSU Research Integrity Office eIACUC upgrade to V.2.1 Improved Administrative Capabilities Annual Renewal Form –Shorter, easier to complete –Same form for USDA and non-USDA species Bill Dale, Ph.D. 23 RAIN: 03.15.2012

24. ORIO: OHSU Research Integrity Office eIACUC Helpsheets Step-by-step instructions: –How to create a new protocol –How to add personnel –How to create a modification –How to create an annual renewal –How to generate a 3 year renewal Bill Dale, Ph.D. 24 RAIN: 03.15.2012 Call 4-3879 or email Scott huffsc@ohsu.eduhuffsc@ohsu.edu Will be posted on IACUC webpage http://www.ohsu.edu/xd/research/about/integrity/iacuc/index.cfm

25. ORIO: OHSU Research Integrity Office New/Revised IACUC Policies Apply to both CWC and WC Including (among many others): –Modifications to Animal Research Protocol –Sterilization of Surgical Instruments –Rodent Surgery Link on IACUC webpage: http://www.ohsu.edu/xd/research/about/integrity/iacuc/index.cfmhttp://www.ohsu.edu/xd/research/about/integrity/iacuc/index.cfm Or go directly to: http://www.ohsu.edu/xd/about/services/integrity/policies/iacuc-policies.cfm#resultshttp://www.ohsu.edu/xd/about/services/integrity/policies/iacuc-policies.cfm#results For guidance/interpretation contact: - Bill Dale (4-9644) - Phil Streeter, IACUC Chair (4-1762) Bill Dale, Ph.D. 25 RAIN: 03.15.2012

26. ORIO: OHSU Research Integrity Office Standardized IACUC Procedures Already OK’d by Vets and IACUCs on CWC/WC Eliminates reinvention of the wheel Copy/Paste directly into eIACUC Includes procedures specific to mice, rat, and NHP Link from IACUC webpage: http://www.ohsu.edu/xd/research/about/integrity/iacuc/index.cfm http://www.ohsu.edu/xd/research/about/integrity/iacuc/index.cfm Or go directly to: http://www.ohsu.edu/xd/about/services/integrity/policies/standardized-iacuc-procedures.cfm#results Bill Dale, Ph.D. 26 RAIN: 03.15.2012

27. Wrap Up Q & A Next Meeting: April 19, 2012 9:30 AM Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the feedback form at: http://www.ohsu.edu/xd/research/administration/rain.cfm Everyone RAIN: 03.15.2012 27