1. ExCEL After School Program Lead Agency/Site Coordinator Meeting November 19, 2013 10:00 –10:30: ExCEL Admin & Program Updates Breakout sessions: 10:30-12 noon: Purposeful Program Design– Hall of Culture Creating College Pathways – Nia Room Motor Skills for Elementary students– Dance Studio B Family Literacy – Conference Room 12-1pm/1:30: Common Core Habits of Mind – Hall of Culture School Loop Pilot – Nia Room Beacon Initiative and after school programs– Conference Room

2. ExCEL Program & Admin Updates Reminder: Per August Institute information: Food Handlers Certification Requirement: By the start of each school year, each program site is required to have at least one program staff certified as a Food Handler by the SF Department of Public Health. Any program staff who works with food must complete the on-line Food Handlers course. Related training/certification costs are allowable expenses using ExCEL funds. For school year 2013-2014, this requirement must be in place by January 1, 2014. Please refer to the ExCEL website for more information: http://www.healthiersf.org/ExCELafterschool/Resources/n-snack.php

3. ExCEL Program & Admin Updates Bridging the Bay Annual Conference at Balboa High School! January 31-February 1, 2014. The Bridging the Bay Conference brings together over 500 after school professionals from seven Bay Area counties for two days of learning, networking, and collaboration. 8:30 AM – 3:30 PM each day DCYF and ExCEL are sponsoring one FREE registration per ExCEL site to attend BOTH days. Here is the link for your site’s free registration slot: https://www.eventbrite.com/event/9245460421 https://www.eventbrite.com/event/9245460421 Please register no later than December 13th, 2013. DCYF and/or ExCEL will confirm your registration.

4. ExCEL Program & Admin Updates Present a workshop for front-line staff, teacher liaisons, site coordinators, school administrators, program managers, agency directors and district coordinators who support after school programming Please check out our blog to review last year’s workshop line up or to download last year’s program.check out our blog Click here to submit a workshop proposal: http://www.surveymonkey.com/s/BTB2014WorkshopPres enterApplication http://www.surveymonkey.com/s/BTB2014WorkshopPres enterApplication Deadline to submit: Monday, December 2, 2013 Please contact Jackie Shonerd at jshonerd@acoe.org or Zak Parpia at zparpia@calsac.org with any questions.jshonerd@acoe.orgzparpia@calsac.org

5. ExCEL Program & Admin Updates Share your students’ talent through Youth Performances! If interested, please click on the link below and submit your performance proposal. Deadline for submissions is Friday, December 20. Submission Form: http://www.surveymonkey.com/s/BTB2014YouthPerforma nces http://www.surveymonkey.com/s/BTB2014YouthPerforma nces Please contact Zak Parpia at zparpia@calsac.org with any questions.zparpia@calsac.org

6. ExCEL Program & Admin Updates Bridging the Bay Annual Conference at Balboa High School! Share your students’ talent through Youth Performances! The 5th Annual Bridging the Bay conference is taking place in San Francisco at Balboa High School on January 31-February 1 and we’re looking for local youth performances for both Friday and Saturday. From dance performances to spoken word to jazz bands, and everything in between – we welcome all submissions! If interested, please click on the link below and submit your performance proposal. Deadline for submissions is Friday, December 20. Submission Form: http://www.surveymonkey.com/s/BTB2014YouthPerformances http://www.surveymonkey.com/s/BTB2014YouthPerformances Please contact Zak Parpia at zparpia@calsac.org with any questions.zparpia@calsac.org

7. ExCEL Program & Admin Updates Attendance Audit Findings: Early Release The Spring attendance audit will result in a finding that the early release policy is not being properly implemented at the sites that were visited. Nearly all of the sites visited were not using the early release codes consistently. About 40% of the sites visited this Fall have not been using the early release codes properly. PLEASE review the attendance guidelines on the website: http://www.healthiersf.org/ExCELafterschool/Resources/n- attendance.php Please note the Early Release policy MUST be posted. It has been translated into various languages.

8. Academic Partnership Model PURPOSE OF ACADEMIC PARTNERSHIP FRAMEWORK: For all ExCEL After School Program sites to develop solid academic program components that support student skill building, contribute to academic achievement, and are based upon strong partnership between the CBO Lead Agency and the School Day Staff. KEY ELEMENTS: Shared priorities for student success in ExCEL After School programs Strategic Utilization of Academic Liaison Role –a designated certificated teacher or non-credentialed staff person identified by the school site principal to serve in an academic leadership position Intentional Communication and information sharing between school day and after school staff Leveraged funding including grant funds, school site funds, DCYF SF Team grant, and Equitable Access funds to provide additional direct services and professional development (when available)

9. Key Academic Liaison Activities: Meet regularly with the Site Coordinator to coordinate and support implementation of academic-based activities. Act as the designated communication liaison between school day and after school staff, representing the interests and initiatives of the after school program to school day teachers and vice versa. Using student level data to inform planning and implementation of the after school academic component(s). At the high school level, the Academic Liaison will coordinate ExCEL’s credit recovery efforts. Training and coaching for after school staff members to strengthen their role in supporting academic achievement. The Academic Liaison will strategically train and coach after school program staff to support provision of quality instructional practices. Based upon site priorities, the Academic Liaison may also choose to provide one to one, small group, or large group tutoring sessions with students in the after school program. How are you inviting and integrating your site’s Academic Liaison into your program?

10. Checking in on the ExCEL Academic Partnership Model 1) Has an Academic Liaison has been designated for your site? 2) Have you met with your Academic Liaison to discuss the ExCEL program? 3) Have you shared a copy of your QAP with your Academic Liaison? 4) Is your Academic Liaison actively working to support your ExCEL program each week? 5) Which of your Academic Liaison’s activities have been most beneficial in supporting your program? 6) What are some challenges that your site is currently facing in regard to academics?

11. Academic Liaison/Site Coordinator Joint Meetings SAVE THE DATE: ExCEL will organize joint meetings for all Site Coordinators and Academic Liaisons in February (February 25) and late Spring 2014 to provide time for shared reflection and planning.