1. Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Jennifer Crosby-Meurisse Date: October 17, 2013 Research Administration Information Network

2. RAIN Agenda Introduction Updates & timely information: Office of the SVPR RFDS RGC SPA RATE ORIO CRBO TTBD CTO/OCTRI Research HR USR OHSU Foundation Q & A RAIN: 10-17-2013 2 Dana Director

3. SVPR – Office of the Senior Vice President for Research 3 RAIN: 10-17-2013

4. SVPR: Office of the Senior Vice President for Research 3 rd Annual Dana Director 4 RAIN: 10-17-2013 Today from 3 to 5pm! Meet RDA Staff & Friends Light Refreshments & Games Dr. Dorsa speaks at 4pm Questions? rain@ohsu.edu

5. SVPR: Office of the Senior Vice President for Research Directions from South Waterfront: Dana Director 5 RAIN: 10-17-2013 CHH & Tram Old Spaghetti Factory RDA Open House here! B

6. RFDS – Research Funding & Development Services 6 RAIN: 10-17-2013

7. RFDS: Research Funding & Development Services Katie Wilkes 7 RAIN: 10-17-2013 New URL: Limited Submission Grant Form Limited Submission Grant Form Same functionality, new URL. Please update your bookmarks – old link no longer works. Technical problems with new form? Contact funding@ohsu.edu or call ext. 4-2848. funding@ohsu.edu

8. RFDS: Research Funding & Development Services Katie Wilkes 8 RAIN: 10-17-2013 Reminder: NRSA Workshop, Oct. 28 Covers essential, non-research elements of individual NIH fellowship applications (F series), including: Elements needed for an InfoEd proposal How to manage reference letters Biosketches and PMCID numbers Elements of a great training plan When: Monday, October 28, 2013 from 11am to 1pm Where: Vollum Institute, room M1443 Please RSVP to funding@ohsu.edu.funding@ohsu.edu

9. RFDS: Research Funding & Development Services Katie Wilkes 9 RAIN: 10-17-2013 Questions? funding@ohsu.edufunding@ohsu.edu http://www.ohsu.edu/funding http://www.ohsu.edu/researchnews

10. RGC – Research Grants & Contracts 10 RAIN: 10-17-2013

11. RGC: Research Grants& Contracts About the Government Shutdown and it’s impact on OHSU proposals & submissions. Deborah Golden-Eppelein 11 RAIN: 10-17-2013

12. SPA – Sponsored Projects Administration 12 RAIN: 10-17-2013

13. SPA : Sponsored Projects Administration NIH Single Award Draw- UPDATE! NOT-OD-13-120 Now applicable to only New and Competing awards for FY14 Applicable to all NIH awards-including Non-Competing awards FY15 Nancy Duncan 13 RAIN: 10-17-2013

14. SPA : Sponsored Projects Administration Non-Competing Grants (next year!) All FY 2014 awards become the final year of the first competitive segment, requiring a Final Financial Report (FFR). There will be no change to the due dates, submission, or review of progress reports for FY 2015. Nancy Duncan 14 RAIN: 10-17-2013

15. SPA : Sponsored Projects Administration Other Grant Implications Other DHHS agencies have not followed NIH change. We have received 2 DHHS awards that have transitioned their non-competing year to the individual draw. Nancy Duncan 15 RAIN: 10-17-2013

16. SPA : Sponsored Projects Administration If Non-Competing Year is moved to Individual Draw … Year 3 of a CDC grant ends 11/30/2013 Award ends 11/30/2015 Current –Award: AOBGY0500 Project: GOBGY0500C New ( for years 4 and 5) –Award: AOBGY500SD Project: GOBGY500DSD Nancy Duncan 16 RAIN: 10-17-2013

17. SPA : Sponsored Projects Administration Expenditure Settings Will be the ‘default’ for all New and Competing Federal awards (grants, contracts, subawards, etc.) at account set up and for any others transitioned mid-award to the individual draw. Nancy Duncan 17 RAIN: 10-17-2013

18. SPA : Sponsored Projects Administration Expenditure Types Nancy Duncan 18 RAIN: 10-17-2013 –Books, Periodicals & Subscriptions –Cell Phone –Classified Wages –Drinking Water –Duplicating & Copying –Hosting Guests & Groups –Membership in Professional Organization –Office & Administrative Supplies –Postage –Telecom

19. SPA : Sponsored Projects Administration But Wait! These are ‘OK’ on my Grant! Work with your Sponsored Projects Analyst. If they agree, they can lift the settings in OGA. Nancy Duncan 19 RAIN: 10-17-2013

20. SPA : Sponsored Projects Administration Effort Certification Statements Deadline for the Jan-June 2013 Effort Period was October 16 th. Please send it what you have (don’t hold them all until the end). And now, a serious talk about deadlines… Nancy Duncan 20 RAIN: 10-17-2013

21. 21 Questions? Contact SPA 494-0355 spaweb@ohsu.edu SPA : Sponsored Projects Administration Nancy Duncan

22. RATE –Research Administration Training & Education 22 RAIN:10-17-2013

23. Upcoming Classes 10/22, 10/29, 11/5 – Essentials of Grant Administration 10/23 – Oracle Grants Accounting 11/12 – Training Grants & Fellowships 11/14 – InfoEd for Grants.gov Submissions 11/14 – Grant Project Management with OGA New! 11/19 – Clinical Trials 2: Finances (Post-Award) RATE: Research Administration Training & Education Margaret Gardner 23 RAIN:10-17-2013

24. More Classes 12/3 – Effort Certification 12/5 – Federal & Foundation Budgets New! 12/10 – DHHS Salary Cap Corporate & Foundation Relations has been postponed until 5/6/2014 due to recent events. More about RATE Courses RATE: Research Administration Training & Education Margaret Gardner 24 RAIN:10-17-2013

25. Questions? Contact Margaret Gardner at: rate@ohsu.edu 503-494-8990 Research Administration Training & Education RATE: Research Administration Training & Education Margaret Gardner 25 RAIN:10-17-2013

26. ORIO – OHSU Research Integrity Office 26 RAIN 10-17-2013

27. ORIO : OHSU Research Integrity Office IRB: What’s New? New News: Effective Dec. 1, 2013 Lay Language Protocol Summary Brief Project Description Minimal Risk Protocol Template Old News: Effective last month! CLIA Certificates no longer required Andrea Johnson, JD 27 RAIN 10-17-2013

28. ORIO : OHSU Research Integrity Office IRB Education Introduction to IRB Review Getting Started in the eIRB Submitting a Study Maintaining Approval and Reporting Requirements Schedule of classes Andrea Johnson, JD 28 RAIN 10-17-2013

29. ORIO : OHSU Research Integrity Office IRB Analyst Brown Bag Sessions Open Q&A Unanticipated Problems New - Minimal Risk Protocol Template 10/24, 11:30 – 12:30 PM UHS 8B60 Andrea Johnson, JD 29 RAIN 10-17-2013

30. 30 Questions? Contact Andrea Johnson: johnandr@ohsu.edu 503-494-8999 www.ohsu.edu/researchintegrity ORIO : OHSU Research Integrity Office RAIN 10-17-2013

31. CRBO – Clinical Research Billing Compliance Office 31 RAIN 10-17-2013

32. CRBO : Clinical Research Billing Compliance Office eCRIS Update Voluntary for new clinical research studies – available now - “New” studies are those not yet submitted in eIRB Mandatory for new studies – January 13, 2014 - Studies requiring prospective consent – with some exceptions Mandatory for existing studies – July 14, 2014 - Studies open to enrollment or with subjects still receiving clinical services Melanie Hawkins 32 RAIN 10-17-2013

33. CRBO : Clinical Research Billing Compliance Office eCRIS Training Pre-requisites - strongly recommended –Clinical Trials Finances 1 (Pre-award) & 2 (Post-award) –Clinical Research Coordinator Training Workshop eCRIS Big Brain Module –Mandatory prior to in-person class eCRIS In Person Training –3-hour overview class –Mandatory for study coordinators –Sign up on Training Force One-on-one training - Available after taking overview class Melanie Hawkins 33 RAIN 10-17-2013

34. CRBO : Clinical Research Billing Compliance Office Sign Up Research Administration Training and Education (RATE) - Web link here.here OCTRI Clinical Research Coordinator Training: –Web link here.here. Big Brain - https://bigbrain.ohsu.edu - under “Research” in Course Cataloghttps://bigbrain.ohsu.edu Training Force - https://trainingforce.ohsu.edu – search for “ecris’https://trainingforce.ohsu.edu Questions - Email ecrissupport@ohsu.eduecrissupport@ohsu.edu Melanie Hawkins 34 RAIN 10-17-2013

35. Wrap Up Q & A Next RAIN Meeting: November 21, 2013, 9:30 – 11:00am Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the RAIN Feedback FormRAIN Feedback Form Everyone RAIN: 10-17-2013 35