1. Campus Research Administrators Meeting
09/26/18

2. Agenda ORS Updates NIH Response Update
Annual Deans Report Summary FY18
COI Update
Recent SPS Updates
RAA Prerequisite SPS Credit Requirement
NIH Response Update
Implementation Team/Award Management Office Update

5. Number of New Subcontracts Issued

6. Conflict of Interest Annual Disclosure Time’s Up!
June 2, 2018
ORS Stopped Processing Awards for PIs, Co-PIs, and PI Fellows.
August 1, 2018
ORS Stopped Processing Proposals for PIs, Co-PIs, and PI Fellows.
Note to SPOCs:
Please contact each person on the list provided below who is still working for Duke
and request that he/she submit the annual conflict of interest disclosure form. 
Please also let me know if anyone on the list is no longer a Duke employee, as the
information obtained from the database is not always up to date.

7. Conflict of Interest Annual Disclosure Time’s Up!
Resources
Brian Lowinger, J.D. Office of Research Support Phone:

8. SPS Updates Transfers into Duke
Identified on the Sponsor page of the Main notebook
If the sponsor is NIH, the transfer application can now be submitted via Grants.Duke. 

9. SPS Updates Protocol Notebook: IRB Clinical Research Unit (CRU)
SOM/SON Only
Campus Oversight Organization

10. SPS Updates (Coming Soon!)
WBSE Setup
Go live January 2019
Request initiation: Unit level and Central office level
Associated with an SPS entry.
Includes subcode requests.
Will route like a proposal submission.
Current efforts are around data integrity.
The links between proposal types: new, non-competing, supplements and competing.
RAD may have to expand the copy function to make it less restrictive.
Start testing after Thanksgiving.
Contact Susan Lasley if you’re interested in participating.

11. RAA Program Details https://finance. duke
Prerequisites
Introduction to SAP
Introduction to Duke Accounting and Business Practices – Duke University and School of Medicine
Introduction to Duke General Ledger Accounts – Research Administration
SAP University Reporting:  Sponsored Projects
Sponsored Project System (SPS)
Sponsored Project Web Reporting
QuickStart Program

12. RAA Prerequisite SPS Credit Requirement
Why doesn’t ORS offer a 4 hour workshop like ORA?
Participants already have years of SPS experience and want an RAA credit.
Participation is limited to only two or three registrants.
Low turnover rate in RA positions on campus.
Cancelled more workshops than we held.
New hires need to use SPS today, not 3 months from now.

13. RAA Prerequisite SPS Credit Requirement
Then how do new hires meet the prerequisite requirement?
Online support:
SPS Training Materials
Introduction to Using SPS Web
Adding Subcontractor or Consultant Information in SPS
Entering Salaries in SPS
Entering Prime Sponsors in SPS
Admin/Clerical Checkbox
Department Needs By Date

14. RAA Prerequisite SPS Credit Requirement
Then how do new hires meet the prerequisite requirement?
In collaboration with RCC, ORS will implement an at the elbow approach.
SPS Workshop registration will be available in LMS:
Register in LMS and let Anastasia Maddox know by
We will schedule a consultation and meet with the new employee one on one.
The new employee will be expected to a pass quiz that will be available after the consultation.
Advantages.
Quick turnaround.
Tailored instruction.
Personal discussion.

15. NIH Response Update
TO:               Campus faculty, staff, postdocs, and administrators engaged in research or research administration
FROM:          Sally Kornbluth, Provost and Jo Rae Wright University Professor
DATE:           September 11, 2018
SUBJECT:     Update on Duke’s response to the NIH

16. NIH Response Update
Identified areas for research administration and infrastructure improvements to strengthen Duke’s research enterprise.
Enhance proposal development.
Enhance proposal review and submission.
Enhance financial oversight of grants and contracts.
Enhance research integrity.
Improvements will affect all research at Duke.
Campus wide changes.
Improve the overall research environment.

17. NIH Response Update Additional initiatives include:
Requiring Responsible Conduct in Research (RCR) training for all individuals engaged in research.
Undergraduate Students, Graduate Students and Postdoc training in place.
Campus Faculty?
Developing scientific accountability and research data management plans for all scientific research programs.
Science Culture and Accountability Plans (SCAPs).
Changes to the pre-award submission review process and deadlines.
More intensive reviews?
5-day PCA?

18. Questions?

19. Implementation Team/Award Management Office Update