1. Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Darlene Kitterman Date: November 20, 2014 Research Administration Information Network

2. RAIN Agenda Introduction Updates & timely information: Special Guest: Campus Planning OPAM RATE ORIO OCTRI TTBD SVPR RFDS USR Research & Academic HR CTO Q & A 2 Darlene Kitterman RAIN: 11-20-14

3. 3 Special Guest: – Campus Planning, Development, and Real Estate

4. CPDRE: Campus Planning, Development & Real Estate Sara Vonde Veld & Nicholas Martens 4 RAIN: 11-20-14 Sara Vonde Veld Campus & Space Planning Administrator Nicholas Martens Space Utilization Analyst

5. CPDRE: Campus Planning, Development & Real Estate Sara Vonde Veld & Nicholas Martens 5 RAIN: 11-20-14 OHSU Vision 2020 Goal 6.9: Develop space management tools and processes that support strategic goals. Space Utilization Adopt metrics for measuring effectiveness of space utilization and reallocate space that is not fully utilized.

6. CPDRE: Campus Planning, Development & Real Estate 6 RAIN: 11-20-14 Space Utilization Analysis Benchmarking – Data driven Field Reviews – Tours of space Sara Vonde Veld & Nicholas Martens

7. 7 RAIN: 11-20-14 Questions? CPDRE: Campus Planning, Development & Real Estate Sara Vonde Veld 503-346-0059 vondevel@ohsu.edu vondevel@ohsu.edu Nicholas Martens 503-494-0110 martens@ohsu.edu martens@ohsu.edu Sara Vonde Veld & Nicholas Martens

8. OPAM - Office of Proposal & Award Management 8 RAIN: 11-20-14

9. OPAM: Office of Proposal & Award Management Policy & Financial Compliance Effort Certification Forms were due October 15 th Reminders are going out. Questions? Hope Asana, spaefft@ohsu.edu Effort Timeline Charlie Resare RAIN: 11-20-14

10. OPAM: Office of Proposal & Award Management Policy & Financial Compliance The Uniform Guidance (UG) 2 CFR PART 200 — Uniform ADMINISTRATIVE Requirements, COST Principles, and AUDIT Requirements for Federal Awards Charlie Resare RAIN: 11-20-14

11. OPAM: Office of Proposal & Award Management Top 6 Things about UG You Need to Know Right Now! 1.When is it effective? Primarily for new awards issued after December 26, 2014 2.What awards will be subject to the UG? All new awards Some agencies may also apply UG to funding increments National Science Foundation (NSF) is applying UG to all funding issued after December 26, 2014 Charlie Resare RAIN: 11-20-14

12. OPAM: Office of Proposal & Award Management Top 6 Things about UG (cont’d) 3. When will we know which incremental funding is subject to UG? Federal agencies expect to implement guidance mid-Dec. NSF has provided draft implementation. 4. How will I know if my award is subject to the UG? It will be indicated on the Notice of Award A field will be created to flag Awards subject to the UG Contact your OPAM post-award analyst Charlie Resare RAIN: 11-20-14

13. OPAM: Office of Proposal & Award Management Top 6 Things about UG (cont’d) 5. Is the UG set in stone? No. Minor changes are expected. OMB is expected to issue technical corrections in Dec. Agency implementations will not likely be verbatim. 6. How is the UG going to effect me? Biggest initial impact: outgoing Subawards. Process will slow down while changes are implemented. New forms coming soon: Subaward Request Form, Subrecipient Commitment Form Charlie Resare RAIN: 11-20-14

14. OPAM: Office of Proposal & Award Management Policy & Financial Compliance The Uniform Guidance (UG) Stay tuned for more… Next update at January RAIN meeting. RATE course content will be updated with UG. Possible brown bag sessions. Charlie Resare RAIN: 11-20-14

15. OPAM: Office of Proposal & Award Management OPAM Holiday Closures December 24, 26 & 31 January 2 Emergency Signature/Submission Needed? Aric Dutelle December 24 & 26 Nancy Duncan December 31 & January 2 Deb Golden-Eppelein RAIN: 11-20-14

16. Questions? OPAM Central: orserv@ohsu.edu 4-7784 OPAM Online OPAM: Office of Proposal & Award Management

17. RATE – Research Administration Training & Education 17 RAIN: 11-20-14

18. RATE: Research Administration Training & Education Margaret Gardner 18 Pathways to Learning Opportunities  Research Calendar Research Calendar  Internal O2 Events CalendarO2 Events Calendar  RATE Website RATE Website  RATE Community start page RATE Community start page RAIN: 11-20-14

19. RATE: Research Administration Training & Education Margaret Gardner 19 Compass OHSU’s place to find and enroll in learning opportunities. http://o2.ohsu.edu/compass RAIN: 11-20-14

20. ORIO –OHSU Research Integrity Office 20 RAIN: 11-20-14

21. Update: eIRB Upgrade Now in Data Migration/Interfaces Phase 2 Working to ensure all existing eIRB data transitions smoothly Additional testing from research community begins again – January 2015 with Mods and CRs To Volunteer contact Andrew Perluss: perlussa@ohsu.edu perlussa@ohsu.edu ORIO IRB: Institutional Review Board David Holmgren RAIN: 11-20-2014

22. ORIO IRB: Institutional Review Board Update: eIRB Upgrade Timeline Reminder: Anticipated Go-Live late Spring/early Summer 2015 Currently on track & on schedule Happy Holidays and thank you all again for your help! David Holmgren 22 RAIN: 11-20-2014

23. IRB Classroom TrainingIRB Classroom Training* 11:30 to 12:30 p.m. in CHH 3178 IRB Q&A November 20 (Today!) Introduction to IRB Review December 18 *Registration through Compass 23 David Holmgren ORIO IRB: Institutional Review Board RAIN: 11-20-2014

24. ORIO IACUC: Institutional Animal Care & Use Committee What is eIACUC II? Remodeled electronic protocol submissions system for animal researchers.  Simplified protocol form  Reduced redundancy  Procedure-focused, selectable standard procedures David Holmgren 24 RAIN: 11-20-2014

25. ORIO IACUC: Institutional Animal Care & Use Committee David Holmgren 25 When do we start using it? eIACUC II is operational as of November 20, 2014, today! RAIN: 11-20-2014

26. ORIO IACUC: Institutional Animal Care & Use Committee How do we transition? Systems will run in parallel for 3 Years.  3 year renewal or by request.  Protocols expiring in March 2015 begin transition in December. Odessa Reilly 26 RAIN: 11-20-2014

27. ORIO IACUC: Institutional Animal Care & Use Committee David Holmgren 27 Will transition support be available? Yes! Onsite analyst support via the IACUC Outreach Program. RAIN: 11-20-2014

28. ORIO IACUC: Institutional Animal Care & Use Committee David Holmgren 28 Register & check out the new eIACUC II! For access, instructions, and detailed FAQs, go to: www.ohsu.edu/iacuc RAIN: 11-20-2014

29. 29 Questions? Odessa Reilly reillyo@ohsu.edu 503-494-4764 www.ohsu.edu/iacuc ORIO IACUC: Institutional Animal Care & Use Committee David Holmgren RAIN: 11-20-2014

30. OCTRI – Oregon Clinical & Translational Research Institute 30 RAIN: 11-20-14

31. OCTRI: Oregon Clinical & Translational Research Institute eCRIS User Group Meeting December 4, 2- 4 PM, Mac Hall 1162 Agenda: –Recent Development/Enhancements –Performance Survey –Gridless Demo and Release Info –Data Warehouse Project - Phase 2 –Subject Tracking Workflow –New O2 eCRIS Site –eCRIS Support FAQs & Questions* Light refreshments served! Darlene Kitterman 31 RAIN: 11-20-14 *Email questions to eCRISSuport@ohsu.edu with subject line “Questions for eCRIS User Group #3”eCRISSuport@ohsu.edu

32. OCTRI: Oregon Clinical & Translational Research Institute Darlene Kitterman 32 RAIN: 11-20-14 Phase 1 (live)Phase 2 Go-Live DateJuly 24, 2014Mid-December, 2014 Included Data eCRIS Study Data eCRIS Subject eCRIS Visit Schedule Data eCRIS Clinical Services Data eCRIS Contract Data eIRB expanded data fields eCRIS Budget Data eCRIS Invoice Data eCRIS Charge Data eCRIS Clinical Cost Data eCRIS Visit Data OGA Expanded Data eCRIS Reporting Project Instructions for data access: www.ohsu.edu/ecriswww.ohsu.edu/ecris Requested reports programmed after phase 2 data release.

33. Questions? Contact OCTRI at: eCRISSupport@ohsu.edu http://www.ohsu.edu/ecris 33 RAIN: 11-20-14 OCTRI: Oregon Clinical & Translational Research Institute Darlene Kitterman

34. TTBD - Technology Transfer & Business Development 34 RAIN: 11-20-14

35. 35 TTBD: Technology Transfer & Business Development Andrew Watson RAIN: 11-20-14 Lunch & Learn Presentation “The Basics of Starting a Company from University” Presenters: Abhijit Banerjee & Daphne Emerson Tuesday, December 16, 2014 12:00pm - 1:00pm Marquam Hill Campus, Mackenzie Hall 2201

36. TTBD: Technology Transfer & Business Development Andrew Watson 36 Fall 2014 TTBD Newsletter In this issue: An OHSU Startup Company's drug that reached FDA approval Introducing the OHSU MedTech Alliance Learn more about Industry & Academic Collaborations 2014 TTBD Awards Recap RAIN: 11-20-14

37. 37 Questions? TTBD Office techmgmt@ohsu.edu 503-494-8200 techmgmt@ohsu.edu http://www.ohsu.edu/xd/research/techtransfer/ TTBD: Technology Transfer & Business Development Andrew Watson RAIN: 11-20-14

38. Wrap Up Q & A Next RAIN Meeting: January 15, 2015, 9:30 – 11:00am (No meeting in December!) Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the RAIN Feedback FormRAIN Feedback Form Everyone 38 RAIN: 11-20-14