1. Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Andrew Watson Date: April 18, 2013 Research Administration Information Network

2. RAIN Agenda Introduction Updates & timely information: RGC SPA RATE TTBD RATE ORIO Research HR CTO CRBO Export Controls RFDS USR OHSU Foundation Q & A RAIN: 4-18-2013 2 Andrew Watson

3. RGC – Research Grants & Contracts 3 RAIN: 4-18-2013

4. RGC: Research Grants & Contracts Tim Rinner 4 RAIN: 4-18-2013 ePPQ Routing for Centers & Institutes Research Performance Progress Report (RPPR) is Coming! See Guide Notice NOT-OD-13-035 for more information about RPPR and PRAM.NOT-OD-13-035 RPPR is replacing eSNAP for submitting SNAP progress reports & PHS 416-9 for Fellowship progress reports

5. RGC: Research Grants & Contracts Tim Rinner 5 RAIN: 4-18-2013 RPPR (continued) All SNAP and F progress reports with start dates of July 1 st or later will be required to use RPPR For SNAP awards the initiate eSNAP option will remain available until July 2013; however, this is only to accommodate reports due before May 15 th that are late.

6. RGC: Research Grants & Contracts Tim Rinner 6 RAIN: 4-18-2013 RPPR (continued) If you initiate an eSNAP for a report due on or after May 15 th, contact the eRA Help Desk so that the eSNAP can be removed and an RPPR initiated in its place.eRA Help Desk

7. RGC: Research Grants & Contracts Tim Rinner 7 RAIN: 4-18-2013 Public Access Compliance Requirement enforced starting 7/1/13 Awards will be held until all publications sited in progress report are NIH compliant. RGC will access the NIH non-compliance tool and run reports for PIs adding any non- compliant publications to Department Award Checklists for action by you or your investigator.

8. RGC: Research Grants & Contracts Tim Rinner 8 RAIN: 4-18-2013 Reminder Carry Forward requests need to be signed by RGC as these requests constitute a change in terms and conditions.

9. SPA – Sponsored Projects Administration 9 RAIN: 4-18-2013

10. SPA: Sponsored Projects Administration James Trotter 10 RAIN: 4-18-2013 Combined OMB Circulars! http://www.whitehouse.gov/omb/grants_docs#proposed June 2 - Revised Federal Due Date for Comments April 25 - Deadline for OHSU Comments to James Trotter

11. SPA: Sponsored Projects Administration James Trotter 11 RAIN: 4-18-2013 Individual Draw NSF Awards Begin Now NIH Estimates 10/1/13 for FY 14 Awards DHHS Salary Cap Remains at Executive Level II

12. SPA: Sponsored Projects Administration James Trotter 12 RAIN: 4-18-2013 Updated SPA Forms Defined Research Account (DRA) Request Form Balance Transfer Form Eliminated Program Development Account (PDA) Form –PDA information now captured on Balance Transfer Form RDA Forms

13. SPA: Sponsored Projects Administration James Trotter 13 RAIN: 4-18-2013 Oracle/OGA Updates Oracle Upgrade April 26 th - 29 th New Project Status in OGA-No Cost Extension

14. SPA: Sponsored Projects Administration James Trotter 14 RAIN: 4-18-2013 Effort Certification Time! April 16, 2013 - Effort forms due to SPA Questions? Contact: Hope Asana 503-494- 6984 spaeffrt@ohsu.edu

15. SPA: Sponsored Projects Administration James Trotter 15 RAIN: 4-18-2013 Need to Contact SPA? 503-494-0355 spaacctg@ohsu.edu SPA Online

16. RATE –Research Administration Training & Education 16 RAIN: 4-18-2013

17. Website launched: RATE: Research Administration Training & Education Also.. New RAIN Archives location!RAIN Archives RATE: Research Administration Training & Education Margaret Gardner 17 RAIN: 4-18-2013

18. Essentials of Grant Administration 3 Wednesdays, starting May 1, 1 to 4pm Comprehensive overview of grant administration from finding funding to close-out & publishing. More details & registration links: RATE Bridge RATE: Research Administration Training & Education Margaret Gardner 18 RAIN: 4-18-2013

19. Additional Spring Classes InfoEd for Non-grants.gov Submissions Wednesday, 5/1, 10 a.m. – 12 p.m. InfoEd for Grants.gov Submissions Thursday, 5/2, 8:30 a.m. – 12 p.m. RDA 101: Intro To Research Administration Thursday, 6/6, 9:30 - 11:30 a.m. Training Grants & Fellowships Wednesday, 6/12, 1 – 4 p.m. RATE: Research Administration Training & Education Margaret Gardner 19 RAIN: 4-18-2013

20. Questions? Contact Margaret Gardner at: gardnerm@ohsu.edu 503-494-8990 Join discussions, catch announcements, find course information & more at RATE Bridge. RATE Bridge RATE: Research Administration Training & Education Margaret Gardner 20 RAIN: 4-18-2013

21. TTBD – Technology Transfer & Business Development 21 RAIN: 4-18-2013

22. TTBD: Technology Transfer & Business Development Andrew Watson 22 RAIN: 4-18-2013 Introducing: Guide to TTBD

23. TTBD: Technology Transfer & Business Development Andrew Watson 23 RAIN: 4-18-2013 http://www.ohsu.edu/xd/research/techtransfer/ PDF link is on our webpage

24. ORIO –OHSU Research Integrity Office 24 RAIN: 4-18-2013

25. ORIO: OHSU Research Integrity Office Find out more on our website: http://www.ohsu.edu/xd/about/services/integrity/about/news/index.cfm Ames Elliot 25 RAIN: 4-18-2013

26. ORIO: OHSU Research Integrity Office Town Hall Event Breaches Happen: Protect Your Patients, Your Research and You Presented by Kathryn Schuff, IRB Chair & John Rasmussen, Chief Information Security Officer Tuesday, May 7 th 9 – 10:30 a.m. in UHS 8B60 Ames Elliot 26 RAIN: 4-18-2013

27. ORIO IRB: Institutional Review Board April Brown Bag Session The New Improved HIPAA Research Authorization Process Presented by Andrea Johnson Thursday, April 25 th, 11:30 a.m. -12:30 p.m. in UHS 8B60 Learn about: Changes to regulations New combined consent & authorization form templates How these changes affect past, present & future studies Ames Elliot 27 RAIN: 4-18-2013

28. ORIO IRB: Institutional Review Board Announcement: Dave Holmgren, MS, RAC IRB Manager April 22, 2013 Ames Elliot 28 RAIN: RAIN: 4-18-2013

29. ORIO IACUC: Institutional Animal Care & Use Committee New training resource for rabbit users: AALAS Learning Library New users required to take this training No RCR for animals in Big Brain Information uploaded to study Contact Ames Elliot (elliot@ohsu.edu) to register IACUC Education Webpage Ames Elliot 29 RAIN: RAIN: 4-18-2013

30. ORIO CoIR: Conflict of Interest in Research Reminder OHSU policy, effective March 13, 2013 - participation in industry sponsored “speakers bureaus” or other such promotional talks are not permitted. http://ozone.ohsu.edu/policy/pac/chapt_10/10-01-015.htm http://ozone.ohsu.edu/policy/pac/chapt_10/10-01-015.htm Updated information and resources on renamed website: Gifts & Vendor Relationships Gifts & Vendor Relationships Updated FAQs on speakers bureau policy change http://www.ohsu.edu/xd/about/services/integrity/coi/gifts/ http://www.ohsu.edu/xd/about/services/integrity/coi/gifts/ Ames Elliot 30 RAIN: 4-18-2013

31. Research HR – Human Resources 31 RAIN: 4-18-2013

32. Research HR for DPS: Department of Public Safety Why a Threat Assessment Team? Jennifer Crosby-Meurisse 32 RAIN: 4-18-2013

33. FBI – Active Shooter Statistics 2002-2012 Jennifer Crosby-Meurisse 33 RAIN: 4-18-2013 Research HR for DPS: Department of Public Safety

34. Incident Prevention & Mitigation Incidents can be prevented or mitigated through early identification and intervention Law allows sharing of information within OHSU Diverse viewpoints & experience help inform actions Assist OHSU & its community Jennifer Crosby-Meurisse 34 RAIN: 4-18-2013 Research HR for DPS: Department of Public Safety

35. Connecting the Dots & Interrupting the Pathway to Violence Functions at OHSU –Assess potential threats to OHSU community –Recommend actions to mitigate threats –Maintain privacy and dignity of alleged subjects, victims, and witnesses –Monitor & reassess on-going cases On authority from Workplace Violence policy 07-30-020 Jennifer Crosby-Meurisse 35 RAIN: 4-18-2013 Research HR for DPS: Department of Public Safety

36. What is the TAT? - Multi-Disciplinary Team - Comprised of OHSU staff only - Standing committee with regular training Jennifer Crosby-Meurisse 36 RAIN: 4-18-2013 Psychiatry Human Resource Public Safety Legal Risk Integrity Office Healthcare Academic Administration Others as needed (Ad hoc members) Research HR for DPS: Department of Public Safety

37. When should I ask for help from the TAT? Report your concerns when: –Someone threatens you or OHSU directly or when you see bullying or “low level” forms of aggression –You become aware of a direct or indirect threat against any person or OHSU –You become concerned about any person’s behavior or statements at OHSU –You become concerned about potential violence in your personal life Jennifer Crosby-Meurisse 37 RAIN: 4-18-2013 Research HR for DPS: Department of Public Safety

38. How do I reach the TAT? Jennifer Crosby-Meurisse 38 RAIN: 4-18-2013 Public Safety Administrators who become aware of threats can contact DPS at 4-7744. When unsure, can also contact TAT members in your area AAEO, HR, Risk Management will route if needed Can also contact Sierra Walker, Community Safety Liaison: 4-4598 (M-Thur) Call Public Safety: 503-494- 7744 (24/7) An officer will respond for information. The officer will “triage” the situation with those involved. If situation qualifies, referred to TAT. TAT reviews circumstances electronically & meets as appropriate. Administrative Research HR for DPS: Department of Public Safety

39. Jennifer Crosby-Meurisse 39 RAIN: 4-18-2013 Department of Public Safety (DPS) is Available Twenty-Four Hours a Day, Seven Days a Week Non-Emergency/Information 4-7744 Emergency 4-4444 More Information: Greg Moawad, 4-4377 OHSU Workplace Violence Policy Research HR for DPS: Department of Public Safety

40. CTO – Clinical Trials Office Investigator Support and Integration Services 40 RAIN: 4-18-2013

41. ISIS: Investigator Support & Integration Services eCRIS Coffee Talk Monday, May 6 th, 9 a.m. BICC 124 Coffee Provided! Darlene Kitterman 41 RAIN: 4-18-2013

42. Wrap Up Q & A Next RAIN Meeting: May 16, 2013, 9:30 – 11:00am Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the RAIN Feedback FormRAIN Feedback Form Everyone RAIN: 4-18-2013 42