1 Accounts Payable, Accounts Receivable and Fund Balance with Treasury Weekly Status Review February 25, 2009 National Aeronautics and Space Administration

Agenda Slide Status of Critical Contact Center Systems Customer Contact Center Metrics Status of Critical IT Systems Invoice Workload - Daily Document Imaging Volumes AP Daily Performance Metrics AP-AR Outstanding Issues FbwT Daily Reconciliation Status FBwT Outstanding Issues Internal Controls Audit Activity Weekly-Status of ORR Action Items - NSSC Weekly-Status of ORR Action Items - Dryden, Marshall, SSC Weekly-Upcoming Events Feedback 2

3 All times Central Status of Critical Contact Center Systems Telephone System is operational Called NSSC123, listen to recording and menu and connect to an agent. Daily at 7:00 a.m. Remedy Help Desk is operational Logged in and checked the Console, Flashboards and Bulletin Board. Daily at 7:00 a.m. Centergy Server is upChecked Quickcom and the Reader Board.Daily at 7:00 a.m. Centergy Manager is operationalLogged in.Daily at 7:00 a.m. Voic – After Hours Messages – cleared Checked voice message light to confirm messages have been read and deleted. Daily at 7:00 a.m. Emergency After Hours Requests entered into Remedy Checked Remedy to confirm any after hours inquiries have been input. Daily at 7:00 a.m. After Hours Telephone messaging system is operational Called NSSC123 after hours recording. Verify option 1 rolls to voice mail and option 2 rolls to after hours on-call Manager. Daily at 7:00 p.m. Quality and Accuracy of Information Randomly selected live calls and responses reviewed. Daily Time to AnswerReviewed time to answer Centergy and Report.Daily

4 Customer Contact Center Metrics Calls by Inquiry

5 Customer Contact Center Metrics Aging Help Desk Tickets

6 Status of Critical IT Systems SYSTEMSTATUSDOWNTIMEUPTIMECOMMENTS AWMSGREEN IAWGREEN ACaRTGREEN KOFAX-IRGREEN PCCGREEN PAY.GOVGREEN CIDTGREEN REMEDYGREEN SAPGREEN S-FTPGREEN TechDocGREEN

Workload - AP Document Imaging Volumes (All Input Sources - Mail, Fax, , FTP)

Workload - AP Document Imaging Volumes (All Input Sources - Mail, Fax, , FTP)

9 Performance Metrics for Key Indicators February 1 – 20, 2009 Note: The interest payment data is based on when the payments have confirmed with Treasury (clearing date). Because of the time lag between the payment run date and getting the confirmed transactions from Treasury, these two areas will not equal until month-end.

10 Performance Metrics for Interest February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

11 ARC Interest Breakdown February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

12 DFRC Interest Breakdown February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

13 GRC Interest Breakdown February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

14 GSFC Interest Breakdown February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

GSFC Interest Breakdown (Continued) February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

HQ Interest Breakdown February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

17 JSC Interest Breakdown February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

JSC Interest Breakdown (Continued) February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

19 KSC Interest Breakdown February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

20 LaRC Interest Breakdown February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

21 MSFC Interest Breakdown February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

NSSC Interest Breakdown February 1 – 20, Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

23 SSC Interest Breakdown February 1 – 20, 2009 Note: This interest payment data is based on when the payments are put on a proposal (payment run date).

24 Discounts Performance Metrics February 1 – 20, 2009

25 Transition Status of FI Invoices as of February 20, 2009

26 Current Status of Invoices as of February 20, 2009

27 Look Ahead February 23 – March 1, 2009

28 Accounts Payable Outstanding Issues

29 Accounts Receivable Outstanding Issues

Daily Reconciliation Status ARC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance September /25/ PY 03 correction of canceling funds - pending center correction3, /25/ PY 03 correction of canceling funds - pending center correction /25/ PY 03 correction of canceling funds - pending center correction(2,510.77) 9/27/2008See reconPY 03 correction of canceling funds - pending center correction12, /29/ PY 03 correction of canceling funds - pending center correction1, /29/ PY 03 correction of canceling funds - pending center correction Total September 2008 SOD14, December /8/ OMP/FBI pending center approval (91.50) Total December 2008 SOD(91.50) January /28/ Pending NSSC A/P processing ( Rejection of December IPAC that partially cleared November IPAC ) (97.00) 1/28/ Pending NSSC A/P posting (28.25) 01/07/ Pending center A/R posting 800, /05/ Pending cost action by center (219.00) Total January 2009 SOD799, February /19/ (59,989.88) 2/19/ Pending cost action by center (24,932.37)

Daily Reconciliation Status ARC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 2/19/ Pending cost action by center (24,932.37) 2/19/ (19,342.95) 2/19/ (18,764.57) 2/19/ (15,721.47) 2/19/ (9,372.87) 2/19/ (5,569.29) 2/19/ (5,423.97) 2/18/ (8,957.25) 2/18/ Pending cost action by center /16/ Pending cost action by center (34.00) 2/13/ Ext TDY Taxes Pending NSSC PR posting 3, /13/ Ext TDY Taxes Pending NSSC PR posting 4, /12/ A1P1I Pending center cost action (106,450.70) 2/12/ A1OQAPending cost action by center (6,306.68) 2/12/ A1OUXPending cost action by center (189.20) 2/12/2009N Pending AR action 1, /12/ R2589Advance pending center posting 622, /12/ R2590Advance pending center posting 700, /12/ R2588Advance pending center posting 735, /11/ Advance pending center posting 6, /5/ Pending center funding (2,986.00) 2/5/ Pending center back up (367.25) 2/5/ Pending center information (302.00) 2/5/ Pending center funding (34.00)

Daily Reconciliation Status ARC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 2/3/ Advance pending center posting (50,000.00) 2/3/ Advance pending center posting (17,000.00) 2/2/ Pending center A/R posting /4/2009 Labor adjustments /17/ , /18/ PCS Taxes 5, /9/ DIT (89.00) 2/19/ Advance pending center posting 311, /17/ Advance pending center posting 4, /17/ Advance pending center posting 2, /12/ Advance pending center posting /12/ Advance pending center posting /11/ Advance pending center posting 88, /11/ Advance pending center posting /10/ Advance pending center posting /9/ Advance pending center posting /6/ Advance pending center posting 2, /4/ Advance pending center posting /4/ Advance pending center posting 2, /4/ Advance pending center posting 50, /3/ Advance pending center posting 23, /2/ Advance pending center posting 11, Total February 2009 SOD1,885,079.70

Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance June rejection of March - Feb IPAC Cor. - DFRC to correct originally postings to rejection in September1, Total June 2008 SOD 1, July E0634 FI to be processed by DFRC -- Will clear with Jan 224 submission - per 1/15/09 telecon discussion with Vicki, however SAP document # does not reference IPAC 785E0634(539.00) July E0635 FI to be processed by DFRC - orig. ($2,833.00) entered in SAP with wrong sign - doubled(2,833.00) July GSA to be processed by DFRC(313.26) July 2008M Overposting of April IPAC M DFRC to correct Total July 2008 SOD (3,520.86) August C6650 Overposting of May IPAC 849C6650 -DFRC to correct - original amount $ FI to be processed by DFRC (IPACs posted with wrong sign)(672.38) Total August 2008 SOD (672.38) September /5/08M FI pending Cost action by Center(30.64) 9/8/08849D3300DLA Businses Systems(566.86) 9/10/08785G2897Pending Cost action by Center /11/08773N9074Reversals pending corrections(118.92) 9/18/ , YC006 8/31/2006 & 11/14/2005 by user id DF & DF001881(1,113.88) 9/25/ MM (doc date 9/28/2007)(963.00) Total September 2008 SOD (2,733.30)

Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance October /20/08785I2457Pending receipt of goods by Center(20,646.00) 10/10/08849D6030Pending Cost action by Center & goods receipt(13,662.56) 10/07/08M Pending goods receipt(75.80) Total October2008 SOD (34,384.36) November /7/ I5863Pending cost & as per center waiting on a corrected bill(33,991.00) 11/7/ D7636Fedmil(19,207.26) 11/6/2008M Pending cost and goods receipt; Fedmil(1,300.30) Total November 2008 SOD (54,498.56) December /11/ D9340Fedmil(2,673.30) Total December 2008 SOD (2,673.30) January /6/ K2683Pending center cost action(7,484.00) 1/8/ Maria Elena Chavon Travel ( Reversal for ) Total January 2009 SOD (7,092.71)

Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance February /2/ E2101 Reversal of TREASDOC# (60.59) 2/2/ E2102Reversal of TREASDOC# /4/ L2579 Fedmil (2,967.00) 2/4/ Items Received; Awaiting Center Cost Action(153.86) 2/5/ Pending Cost Action by the Center 4, /5/2009M Fedmil (43.46) 2/12/ E3161 Awaiting Bill Information for Processing by the NSSC (35,935.42) 2/12/ Returned Check20, /17/ Returned Check13, /19/ Pending Cost Action by the Center (41,053.00) 2/19/ M1031Pending NSSC AP Processing(2,751.07) 2/19/ Pending Cost Action by the Center (2,629.65) 2/19/ M1032Pending NSSC AP Processing(318.53) 2/19/ M1106Pending NSSC AP Processing4.65 2/18/ Pending Cost Action by the Center (243,732.88) 2/18/ Pending Cost Action by the Center (92,248.47) 2/18/ Pending Cost Action by the Center (13,594.80) 2/18/ Pending Cost Action by the Center (12,979.01) 2/18/ L9863 Pending Cost Action by the Center (12,455.42) 2/18/ Pending Cost Action by the Center (7,287.49) 2/18/ Pending Cost Action by the Center (6,974.50) 2/18/ Pending Cost Action by the Center (3,915.70)

Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance February 2009 (Cont.) 2/18/ Pending Cost Action by the Center (3,534.87) 2/18/2009M Pending NSSC AP Processing(212.00) 2/18/ Pending Cost Action by the Center (1,758.73) 2/18/ L9865 Pending Cost Action by the Center (1,083.08) 2/18/ Pending Cost Action by the Center (667.57) 2/18/ Pending NSSC AP Processing(318.69) 2/18/ Pending Cost Action by the Center (77.48) 2/18/ Pending Cost Action by the Center (77.48) 2/18/ Pending NSSC AP Processing /18/ Pending NSSC AR Processing4, /19/ Pending NSSC AR Processing1, /17/ Pending Cost Action by the Center (7,175.56) 2/17/ Pending Cost Action by the Center (285.83) 2/17/ Pending Cost Action by the Center 3, PCS Taxes2/18/2009 1, Total February 2009 SOD (445,819.93)

GRC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonBalance January /9/ DOI; Pending NSSC AR processing(6,572.97) Total January 2009 SOD(6,572.97) February /2/ Personal property; pending center processing /2/ Personal property; pending center processing /2/ Personal property; pending center processing1, /3/ Personal property; pending center processing /4/ Personal property; pending center processing11, /5/ Personal property; pending center processing1, /5/ Personal property; pending center processing3, /13/ L8832Sent to DI 2/18/09; routed for full cost(10,044.08) 2/13/ Personal property; pending center processing1, /18/ Recycling; pending NSSC AP processing1, /17/ Pending NSSC AR processing /18/ Document reversal; pending NSSC AR correction Total February 2009 SOD 11,221.14

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance May /15/2008 SAP Reclearing SR repost prior month234, Total May 2008 SOD234, June /30/2008 SAP rec NNG06CA42C correct date, posted 2/10/2009(180,150.00) 6/17/2008 SAP Reclearing SR repost prior month(0.60) Total June 2008 SOD(180,150.60) July /15/2008 SAP Reclearing SR repost(74.74) Total July 2008 SOD(74.74) August 2008 SAP doc rev for treasnasa /18/ GS023422(1,950.90) Total August 2008 SOD(1,950.90)

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance September 2008 Sept 2008 Researching(7,890.50) Sept NS00027 (travel)(7,238.04) Sept by GS Sept Correction of cancelled fund from May 2008 by GSFC(150.00) Labor XB variance GSFC Labor accountant to fix (Balance is from pay period Total September 2008 SOD (15,121.41) October 2008 DEP # Pay.gov related to SR for cancelled funds, need OCFO approval to collect to misc receipts October 2008DEP # 4Deposit belongs to HQ50.00 October 2008Dep SAP reversal October 2008 Bank of America correction variance SR , Total October 2008 SOD 15,579.71

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance November /20/2008Z TRAC IPAC(3,867.35) 11/19/ Jan 2009 SOD correction1, /17/2008N Pending funding(1,289.56) 11/17/ A1II1Partial Posting reversed anticipating rejecting IPAC, working with center to process(17,777.08) 11/6/ A1HARPartially cleared; 533 Needs Cost(3,109.76) 10/24/ Post coll to FI DOC SR14179 YEA SAP (23,547.70) 10/24/ REF ADV SO14179 SAP (18,752.30) 2/5/ SAP # SR Orig Re-entry by GS052476(2,078.20) 2/5/ SAP # SR Orig Re-entry by GS052476(9.99) 4/25/ SAP # SR Orig Re-entry by GS052476(1,785.00) 5/24/ SAP # rev for TREASNASA Rpouliot(1,413,383.30) 2/14/ SAP # rev for TREASNASA Rpouliot(1,027,557.14)

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 9/23/ SAP rev by GS TREASNASA 08470(271,400.56) 8/19/ SAP rev by GS for TREASNASA 08410(410,534.89) 6/25/2008 NumerousSR by GSFC(3,979,751.04) 6/17/ SAP rev by GS TREASNASA 08633(388,624.47) 5/14/ SAP rev by GS TREASNASA 08749(386,383.25) Numerous Re-entryBANKCARD TRX entered 11/7/08 GS052476(11,861.78) Numerous Re-entryBANKCARD TRX entered 11/7/083,745, Numerous Re-entryBankcard Trx entered 11/25/08 GS052476(97,950.68) Numerous Re-entryBankcard Trx entered 11/25/08 GS ,806, Numerous Re-entryBankcard Trx entered 11/26/08 GS052476(30,670.87) Numerous Re-entryBankcard Trx entered 11/26/08 GS ,220, /06/08 to 11/21/08Blank Fund GS GS010991(0.03) Total November 2008 SOD (316,722.00)

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance December /16/2008N Partially cleared Pending funding(899.10) 12/9/2008 Pay period Payroll T2008 Doc Type XB pp25=.06 & pp26-.72(0.78) 7/30/ Reversal doc by center GS This.25 is the balance from the July SOD for collection that transitioned to NSSC in August /29/ DITS Unconfirmed From Previous Day SR (3,366.82) Total December 2008 SOD (4,266.45) January /26/ ITS foreign payment /22/ L0412Need to route for costs in full. 01/23/09(174,942.26) 1/22/ SAP , /21/ E1559DFAS fuel IPAC(64,032.70) 1/16/ E1314DFAS fuel IPAC48, /16/ E1315DFAS fuel IPAC48,749.45

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 1/16/ Personal Property15, /16/ A1MWU533 contract needs cost, will be costed next month(23,359.68) 1/15/ DFAS fuel IPAC(97,498.90) 1/15/ Personal Property3, /15/ E1005DFAS fuel IPAC(64,259.96) 1/13/2009N Need to route for costs in full 1/15/09(1,137.03) 1/9/ Personal Property61, /5/ Personal Property9, /5/ Personal Property3, /2/2009Z Sent to travel. Awaiting 1300#. 01/13/ /20/2009Payroll T2009 (0.06) 1/6/2009Payroll T2009Payroll T2008 doc type XB PP 09/ Total January 2009 SOD(231,262.19)

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance February /16/2009DEP # (1,127.59) 2/11/2009DEP# Partial , /9/2009DEP # Partial /5/2009DEP # NSSC AR to process(567.00) 2/4/2009DEP # NSSC AR to process10, /3/2009DEP # NSSC AR to process87, /3/2009DEP # Partial , , /3/2009 SAP J. Barcus FedEx Refund(108.25) 2/2/2009DEP # NSSC AR to process7, /17/ (28.25) 2/17/ (2,366.00) 2/17/ (19,113.00) 2/17/ (5,451.00) 2/17/ (5,281.25)

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 2/17/ (16,229.00) 2/17/ (5,000.00) 2/17/ (6,456.03) 2/17/ (4,405.47) 2/17/ (594.39) 2/17/ (37,832.41) 2/17/ (12,151.58) 2/13/ /13/ A1PE4 (1,584.63) 2/13/ A1PE5 (5,194.95) 2/13/ A1PE6 (229,808.79) 2/13/ A1PE7 (42,700.07) 2/13/ A1PE8 (54.67) 2/13/ A1PE9 (85.21) 2/13/ A1PEA (22,334.79)

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 2/13/ L8909 (20,320.21) 2/12/ A1P1L /12/ L8218 7, /12/2009N (2,531.40) 2/11/ E2470Need to route for costs in full 2/17/09(41,502.81) 2/10/ GPO(15,199.00) 2/9/ A1O6D Partially cleared(43,897.65) 2/6/ L3862Need to route for costs in full 2/11/09(99,725.93) 2/5/ GPO(1,526.00) 2/5/ GPO(5,430.00) 2/5/ GPO(5,109.00) 2/3/ Advance, Center to post17, /3/ Advance, Center to post50, /3/ L3020 Need to route for costs in full 2/4/09(66,803.68) 2/3/ L3063 Need to route for costs in full 2/4/09(140,767.99)

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 2/9/2009 SAP rev for Treasnasa 09788(352,753.77) 2/9/2009 BC5109/01- 16R , /2/ Erroneous collection transferred to HQ(50.00) 2/12/ Cancellation for sch Gerbeer Scientific, Inc42, /10/ Cancellation for sch Canon Business Solution /9/ Cancellation for sch Canon Business Solution 1, /13/ ITS foreign payment10, /17/2009Payrol XB Doc (0.03) 2/3/2009Payroll T /18/2009DIT (2,442,374.67) Net February 2009 SOD (2,311,938.18)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance May /05/ ref doc: W30—NS posted reversal on 1/22/09(32,303.00) Total May 2008 SOD(32,303.00) August /1/ rev by Advance ,3,4,5,6 4/16/07; provided documentation to HQ; working with John Emery and Wanda Brown; Trading Partner issue 977, /1/ doc # Advance ,4,5 4/16/07--provided documentation to HQ; working with John Emery and Wanda Brown; Trading Partner issue (763,889.00) 8/1/ REVERSAL DOC # DOC DATE 6/14/04 for Doc GS035971HQ; 02/18/09 HQ researching (59,105.05) 8/1/ REVERSAL DOC # DOC DATE 6/14/04 for Doc GS035971HQ; 02/18/09 HQ researching (1,773.15) 8/1/ REVERSAL DOC # DOC DATE 6/14/04 for Doc GS035971HQ; 02/18/09 HQ researching (24,498.54) 8/1/ State Dept--training issue –NSSC/HQ to process (5,626.55) 8/1/ Payroll Dept of Interior---NSSC to research Total August 2008 SOD122,660.85

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance September /22/ SAP entry is over stated /22/ Payroll PCS Tax; contacting Labor cost analyst at HQ for processing (1,796.40) 9/30/ NSSC AP to process (56,392.00) 9/22/ GMLOB – Rejected with # (2,924.00) 9/22/ ADV # NS (0.60) 9/23/ treasnasa BRIDGES IN ORGANIZATION-disbursement move NS Certified invoice #2213; payment was made on 9/16/08 4, /22/ treasnasa BRIDGES IN ORGANIZATION--NS /22/ SAP vendor GS046789HQ doc date of 7/20/2005 processed in SAP on 9/23/08. RFO researching - 2/18/ /22/ SAP Doc with a doc date of 7/20/2008 posted in SAP on 9/23/08 for vendor GS046789HQ. RFO researching - 2/18/ /22/ SAP Doc # with a doc date of 1/17/2006 processed in SAP on 9/3/08 for vendor GS046789HQ. RFO researching - 2/18/09 27, /22/ SAP Doc # with a doc date of 2/15/2006 processed in SAP on 9/3/08 for vendor GS046789HQRFO researching - 2/18/09 20, /22/ SAP Doc # with a doc date of 3/15/2006 processed in SAP on 9/3/08 for vendor GS046789HQ. RFO researching - 2/18/09 19, /22/ SAP Doc # with a doc date of 5/16/2006 processed in SAP on 9/3/08 for vendor GS046789HQ. RFO researching - 2/18/09 18, /24/ SAP Doc # with a doc date of 8/15/2006 processed in SAP on 9/3/08 for vendor GS046789HQ. RFO researching - 2/18/09 7, Total September 2008 SOD 36,722.86

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance November /20/ William Coleman—estimated date of clearing – 2/20/09 (11,206.00) Total November 2008 SOD (11,206.00) December /10/ SR A NASA DOC NUM GS023422HQ 6, /6/ SR NASA DOC NUM GS023422HQ 151, /25/ Deposit doc num rev doc for GS027442HQ; Training issue, HQ/NSSC to post 02/18/09.1, /5/ cancelled check /4/ Pending NSSC A/P processing - correction, GSFC's portion on GSA Fleet /2/ cancelled check--ICB award --KK-Vendor /5/ Int. audit report findings entry, then reversed in order to pay Doc reversed by doc (882.54) 12/8/08988A0KOWPending Support Documentation21, /8/08988A0KOXPending Support Documentation4, /8/ FPS Rent Pending Funding(142.80) 12/11/ Pending Cost Action by Center(12,796.93) 12/15/ Cancelled Check, reversed, awaiting correct vendor address to be resubmitted 1, /16/ State Department Pending Support doc; Remaining balance—travel related, working with center to process(4,035.35)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/16/ Cancelled check - Schedule # /22/2008VariousPayroll $50.00, and $ difference on PCS taxes for pay period /24/ cancelled check /31/2008DEP 75028Remainder of deposit –Restitution payment from US treasury /5/ Travel - RFC reversals - NSSC FBWT to work with Travel on corrective action in January , /5/ Travel - RFC reversals - NSSC FBWT to work with Travel on corrective action in January , Total December 2008 SOD184, January /2/ E0200To be processed by NSSC AP/AR /13/ W30791 –Waiting on supporting documentation as of 01/23/ /14/ P0842W Waiting on Funding as of 01/23/09 (53,340.12) 1/16/ Need additional 2009 funding as of 02/18/09 (20,975.00) 1/16/ Need additional 2009 funding as of 02/18/09 (29,820.00) 1/16/ Travel – Training issue to be posted by NSSC/HQ(3,806.38) 1/21/ US DOJ IPAC Researching – working with HQ on cancelled/open funds 2/18/092,681, /23/ W30711 – State Department(339,784.00) 1/21/ Schedule # /7/ /21/2009 DRN DEPTravel overpayment—awaiting assistance from travel office. Need TA#5, /3/2007CD200728(391.29) Total January 2009 SOD2,239,906.67

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 2/2/2009Z TRACS to be processed by travel /2/ TDY A/R (530.15) 2/3/ Payment sent by A/R to transfer incorrect funds (1,100.00) 2/3/ Collection sent by A/R 1, /5/2009J GSA -Waiting on Funding (113,824.88) 2/9/ Remainder of State Department to be posted(24,406.78) 2/10/ GPO(25.00) 2/10/ GPO (306.00) 2/10/ P1255Waiting on funding (53,927.94) 2/11/ U1171CAAS: TO be processed BY NSSC (21,434.70) 2/11/ U1175CAAS: TO be processed BY NSSC (87,607.20) 2/11/ U1172CAAS: TO be processed BY NSSC (123,184.65) 2/11/ U1174CAAS: TO be processed BY NSSC (182,428.50) 2/11/ U1173CAAS: TO be processed BY NSSC (189,227.40) 2/11/ U1169CAAS: TO be processed BY NSSC (189,850.20) 2/11/ U1170CAAS: TO be processed BY NSSC (4,633,476.30) 2/12/ WCF1,227, /12/ A1P1S Awaiting Cost (6,692.27) 2/12/2009N GSA (15,369.01) 2/12/ GSA (49,175.97) 2/12/ U2196CAAS: TO be processed BY NSSC (3,877,564.08) 2/13/ /13/ (3,448.24) 2/13/ (4,479.14) 2/13/ Awaiting supporting documentation (6,985.00)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 2/17/ , /17/ (5.00) 2/17/ GPO (11.00) 2/17/ GPO (65.00) 2/17/ (100.00) 2/17/ GPO (127.00) 2/17/ GPO (175.00) 2/17/ Awaiting supporting documentation (35,625.05) 2/2/ Returned Check1, /4/ Returned Check /5/2009 SAP BA/ALC Switch HQ/GSFC Treasnasa /6/ Returned Check /9/2009' Returned/Schedule Smithsonian Astrophysics , /12/ Returned Check 40, /13/ sap in SAP not in Treasury (225.93) 11/26/ REF DOC: REV DOC FOR /10/ REF DOC: TREASNASA REV DOC FOR (733.86) 11/20/ REF DOC: TREASNASA REV DOC FOR (417.00) 2/10/ REF DOC: TREASNASA REV DOC FOR (20,923.89)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 2/10/ REF DOC: TREASNASA REV DOC FOR (19,513.04) 2/4/ REF DOC: TREASNASA REV DOC FOR ; , /11/ DEPOSIT 3, /10/ DEPOSIT /18/ DEPOSIT Total February 2009 SOD(8,275,827.85)

Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance June /30/ B6200IPAC waiting on credit(814.60) 6/30/ B6699IPAC waiting on credit(37.28) 6/30/ C1246IPAC waiting on credit(85.34) 6/30/ C3479IPAC waiting on credit(28.12) 6/30/ C7596IPAC waiting on credit(7.09) 6/30/ C8291IPAC waiting on credit(2,664.92) Total June 2008 SOD(3,637.35) July /11/ C9841 $ items not yet received per Center. SDR processed on 11/05/08, credit will be issued. ROD submitted on 12/19/98. ROD accepted on 1/12/09. Pending receipt of Credit.(422.01) Total July 2008 SOD(422.01) August /12/ D2026Z SDR submitted on 11/5/08, Pending receipt of credit memo.(60.93) 8/12/ D2027Fedmil; Debit $ = Items Pending receipt. $2, = Pending receipt of Credit Memos.2, /15/ NSSC AP to process(68.14) 8/22/ Z Items not yet received. Follow-up to Center on 11/02/08. Per Center, JSC will submit a ROD. SDR submitted, credit requested on 1/21/09. Pending receipt of credit.(448.86) 8/22/ Item not yet received as of 10/27/08; ROD submitted by Center on 11/3/08. Pending receipt of credit memo. Follow-up to Center on 1/29/09.(3,625.65) Total August 2008 SOD(1,885.12)

Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance September /5/2008M GSA $ PO Z does not exist, look for credit. ed Center on 1/29/09 asking if a ROD should be submitted. As of 1/30/09, Center is working RODs(301.25) 9/5/ $ Z ordered and 1 received on 6/4/08. Follow-up to Center on 12/30 asking if this is a duplicate charge. Originally ordered 2 but only received 1. JSC cancelled the second one. ROD processed and credit authorized.(770.89) 9/8/ D3299MILFED $10, = Pending receipt of items and $ Pending receipt of credit memos.(9,469.86) Total September 2008 SOD(10,542.00) October /10/ D6029FEDMIL; Balance pending items not yet received totaling $ (451.41) Total October 2008 SOD(451.41) November /7/ D7634Balance of $54.04 Z Item not yet received as of 11/12/08. (54.04) 11/7/ D7635 Balance of = No PO, financial ROD needed, (8.25) research to find out if this is a duplicate credit, and items not received. Manually adjust 224 to sync up doc date with January IPAC 849E0356 for $1, (229.02) Total November 2008 SOD(283.06)

Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance December /5/2008M Z Ordered 6 and received 6. Billed for 8. Filed ROD with GSA. Will receive a credit for 3.68 = 7.36 on next billing 12/16. (7.36) 12/10/ $5, Pending receipt; Financial ROD submitted on 12/31/08 by Center - unacceptable substitute (5,755.12) 12/10/ to HQ on 12/11/08 for valid PO number. PR is being funded by JSC for this charge and is in the queue to obligate 12/19. to Center on 1/7/09 requesting status. Received from Center on 1/14 asking if issue has been resolved, replied no. Follow-up to Center on 1/21 requesting a valid PO #. As of 1/28/09, PO NNJ09ZA04I is being created by not yet obligated. Pending action by Center. (438.00) 12/11/ to HQ on 12/11/08 for valid PO number. PR is being funded by JSC for this charge and is in the queue to obligate 12/19. to Center on 1/7/09 requesting status. Received from Center on 1/14 asking if issue has been resolved, replied no. Follow-up to Center on 1/21. As of 1/28/09, PO NNJ09AZ04I is being created but not yet obligated. Pending action by Center. (465.00) 12/24/2008M FEDMIL. $ = Pending receipt of items and $ Pending receipt of ROD (billed for 15 only ordered 9), as of 1/8/09 ROD pending. (1,141.49) Total December 2008 SOD(7,806.97) January /7/ FBI Fingerprints - Requested funding via to Center on 1/14. To DI on 1/14. Follow-up to Center on 1/28/09 requesting estimated date that funds would be available.(1,073.50) 1/7/ E0356 FEDMIL - $5, = Pricing discrepancy between bill and GR in SAP and $12, = pending receipt of items.(12,870.54) 1/9/ E0819FEDMIL = $ Pending receipt of items.(107.08) 1/9/ E0820FEDMIL = $22, Pending receipt of items and $23, Pricing discrepancy between bill and SAP.(45,052.84) 1/15/ FBI Fingerprints for 11/08. To DI on 1/20. Follow-up to Center on 1/28/09 requesting the date that funds would be available.(1,610.25) 1/20/ Pending receipt of items(6,128.29)

Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 1/21/ Pending receipt of items(1,644.32) 1/28/ NSSC AR to process IPAC in February 2009(105.10) Total January 2009 SOD(68,591.92)

Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance February /3/ NSSC AR on 2/9/09 processing17, /5/2009 M (19.20) 2/9/ Jan 09 State Dept Charges for MSFC /9/ Jan 09 State Dept Charges for KSC /9/ Jan 09 State Dept Charges for HQ42, /10/ Routed for cost through AWMS 2/11/09. Cost denied Period of Performance expired. Requested backup documents from DFAS 2/12/09. DFAS looking for vouchers per 2/19/09. (9,953.80) 2/11/ E2560 To DI 2/11/09. Need to route for cost. to Center with complete POL breakdown for all fuel bills for the month. Routed for cost through AWMS 2/19. (21,664.00) 2/11/ E2561 To DI 2/11/09. Need to route for cost. to Center with complete POL breakdown for all fuel bills for the month. Routed for cost through AWMS 2/19. (175,951.04) 2/11/ E2562 TTo DI 2/11/09. Need to route for cost. to Center with complete POL breakdown for all fuel bills for the month. Routed for cost through AWMS 2/19. (20,776.09) 2/12/ Need receipt (1,981.39) 2/12/200982A1OW5To DI 2/18. Routed for cost through AWMS 2/19. (16,241.46) 2/12/200982A1P1OTo DI 2/18. Routed for cost through AWMS 2/19. (19,878.01) 2/12/200982A1P1PTo DI 2/18. Routed for cost through AWMS 2/19. (14,129.71) 2/12/200982A1P1QTo DI 2/18. Routed for cost through AWMS 2/19. (29,036.42)

Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 2/12/200982A1P1RTo DI 2/18. Routed for cost through AWMS 2/19. (13,118.31) 2/12/ L8121To DI 2/18. Routed for cost through AWMS 2/19. (2,950.26) 2/12/ E3160FedMil /12/ E3208 To DI 2/12/09. Need to route for cost. to Center with complete POL breakdown for all fuel bills for the month. (389,223.52) 2/12/ E3210 To DI 2/11/09. Need to route for cost. to Center with complete POL breakdown for all fuel bills for the month. (160,140.69) 2/12/2009N Pending processing by the NSSC (31,380.80) 2/13/ FedDebt /17/ FBI FINGERPRINTS. Pending adoption of PR Center requested estimated completion date of adoption of PR via . 2/18/09. (1,751.50) 2/17/ OPM INVESTIGATIONS. Short 6, in FY 2009 funds. Requested funding via to Center 2/19/ /18/ (39,544.00) 2/18/ (240.00) 2/18/ (128.80) 2/18/ L9866IRIDIUM PHONE (1,895.39) 2/18/2009M Purchase Orders not yet available in SAP for remaining items on IPAC M (5,501.18) 2/18/2009M , /19/ (291.40) 2/19/ (12,142.01)

Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 2/19/ (12,080.22) 2/19/ M0332 (413.56) 2/19/ M0488 (3,340.65) 2/19/ M1042 (5,652.09) 2/19/ M1043 (14,763.34) 2/19/ M1111 (15,362.50) 2/19/ M1112 (11,810.14) 2/11/ Pending processing by the NSSC 7, /12/ Pending processing by the NSSC /17/ /18/ /19/ , Total February 2009 SOD(957,803.18)

Daily Reconciliation Status KSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance October /28/2008POD Taxes Payroll variance on PCS Taxes reported for PP (funding issue) POD more than XD & KZ docs in SAP for PP There is a problem with the funding document and SAP will not all the input of the taxable amount reported in PP Travel is working with KSC and the Comp Center to try and get this problem resolved.(1,819.12) Total October 2008 SOD(1,819.12) January /9/ NBC-POD - Sent to Center to post(4,647.50) 1/30/ Advance – Center to post Total January 2009 SOD(3,447.50) February /2/ To Accounts Receivable 8, /2/ To Accounts Receivable 72, /2/ Personal Property; Center to post /4/ Personal Property; Center to post /5/ Personal Property; Center to post /9/ Jan 09 State Department charges (76.61)

Daily Reconciliation Status KSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 2/9/ Personal Property; Center to post 17, /10/ Personal Property; Center to post /12/2009N GSA-waiting on breakdown from Center (26,258.18) 2/12/2009N GSA-waiting on breakdown from Center /17/ Print order for Cycle 19; Sent requesting approval to Center before processing 02/17; Received approval and routed for cost 2/18 (1,299.00) 2/17/ Print order for Cycle 19; Sent requesting approval to Center before processing 02/17; Received approval and routed for cost 2/18 (1,485.00) 2/18/ Sent to DI to be routed for full cost 02/18 (1,231.71) 2/19/ Received backup from Center 02/17; Sent to DI to be routed for full cost 02/19(69.35) 2/19/ Sent to Center; Received approval; waiting on correct WBS lines to be costed 02/19(21,099.04) 2/19/ Received backup from Center 02/17; Sent to DI to be routed for cost of $ /19(188.00) 2/19/ Pending NSSC AR processing2, /19/ M1154(93,128.85) 2/2/ Advance - Center will post /3/ Advance - Center will post1, /6/ Royalty - Center will post10, /10/ Advance - Center will post8, /17/ Pending NSSC AR processing288, /19/ Pending NSSC AR processing26, Total February 2009 SOD293,207.36

Daily Reconciliation Status LaRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance December /11/ D9341 FED/MIL - $12.82 = Line 50 - Pending receipt of credit, Wait for correction in SAP from logistics. Only 7 HD received DLA giving credit for 1 HD. ($53.30) = Line item 37 spoke to DFAS and they are to send a debit charge to wash this credit out next month. Followed up with DFAS on 2/20/09 regarding the credit memos, waiting on reply Total December 2008 SOD January /8/ NSSC AR is working with DOI to clear these IPACs. NSSC AR is to reject IPAC to send $ back to DOI. IPAC was done in error /9/ Rejecting IPAC dated 1/7/2009. ALC does not process IPAC transactions for FSN , The Pentagon. NSSC AR to correct IPAC /9/ E0822 FedMil $ = Pending receipt of items in SAP; As of 1/13/09 there are no good receipts in SAP or AWMS. As of 2/19/09 Center Logistics says they are still testing items. Per Center, all of the items have been received but they are in the QA test lab. The items must pass test before they can be realeased. (229.04) 1/15/ GPO - Sent to DI on 1/16/09, waiting on approval and ALI/PLI specifications from Center. As of 1/29/08 & 2/9/09, still pending in AWMS. Per Center on 2/20/09, procurement processed the PR on 2/19/2009, we will need to wait till it shows up in SAP. (1,155.00) 1/20/ E1484 IPAC was pushed back to the Vendor for a credit memo the Center received however the Center was never billed for the original charge. The Vendor rejected the IPAC and stated that these IPACs cannot be processed through the IPAC system per a DFAS Regulation and that these IPACs must be processed through the SDR through DSCP. NSSC AR is working with Center Logistics and the Vendor on getting these IPACs resolved. SDRs were processed. Pending receipt of debit charges from DFAS on the next few bills, no estimated date for receipt of these debit charges from DFAS /20/ E1492See comment for IPAC 849E /20/ E1488See comment for IPAC 849E /20/ E1501See comment for IPAC 849E /20/ E1486See comment for IPAC 849E /20/ E1500See comment for IPAC 849E

Daily Reconciliation Status LaRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 1/20/ E1502See comment for IPAC 849E /20/ E1497See comment for IPAC 849E1484 (34.08) 1/28/ NSSC AR is working with DOI to clear these IPACs. NSSC AR is to reject IPAC to send $ back to DOI. IPAC was done in error /28/ Correction of IPAC from September. NSSC AR is working with DOI to clear these IPACs. NSSC AR is to reverse document which will clear $ of this IPAC. Once this document is reversed a correction will need posted by NSSC AR to correct the interest and penalty totaling 2.79 associated with the debt Total January 2009 SOD (119.49) February /5/ GPO - Sent to DI, need approval and ALI/PLI specifications from Christine Williams at LaRC. (5,804.00) 2/10/ Transfer of funds from LaRC to NOAA/NCDC; Charge to NASA Account 803/40110; Sent to DI and routed for GRAP on 2/12/09. Routed for cost on 2/18/2009. (3,111.00) 2/12/ E3162 Fed Mil $2, Sent Center logistics correction spread sheet on 2/18/09 waiting on response. Per LaRC on 2/18/09, the items making up the balance are at the Center's quality assurance lab awaiting testing. Those items that pass testing will be processed and those that fail will be rejected. (2,305.73) 2/12/ E3212Jan 2009 Fuel Bill - requested bill from DFAS on 2/17/09. (1,353.66) 2/12/ Recollection of GSA Supply Bill M dated 8/22/08 that was charged backon /25/08 stating duplicate billing of M These are two different orders entirely. The Julian date is 8085 on one order and 8023 on the other order. NSSC AP to process. (82.52) 2/19/ Full Chargeback of IPAC DRN dated 12/8/08, Per Steve Manley a PRISM problem was encountered and the agreement number must be changed. NSSC AP to process. (17,736.93) 2/3/2009XB DocsPayroll variance XB documents - Center to post /11/ Cancellation for schedule Hersh Acoustical Engin originally paid on 2/9/2009. NSSC AP to process. 33, /11/ Advance - Center to post 3, /12/ License Permit down payment - NSSC AR to process

Daily Reconciliation Status LaRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 2/17/ NSSC AR to process /17/ NSSC AR to process 3, /18/ NSSC AR to process 31, /18/ NSSC AR to process /19/ Advance - Center to post 1, Total February 2009 SOD 43,759.13

Daily Reconciliation Status MSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance October /30/2008 IPAC needs to clear to Total October 2008 SOD40.00 December /30/ To reverse out temporary suspense JV49, /31/2008Manual Manual write off adjustment requested by HQ28, Total December 2008 SOD78, January /2/2009Manual 224Manual 224 adjustment requested by OCFO(166,167.74) Total January 2009 SOD(166,167.74) February /3/ Travel overpayment pending bill of collection to post /10/ Pending NSSC AR processing /11/ Advance; pending center processing 32, Total February 2009 SOD 32,577.50

Daily Reconciliation Status NMO FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationAmount October Cancelled check6, Cancelled check2, Cancelled check Total October 2008 SOD9, November /3/2008Z TRACs IPAC pending Center posting Total November 2008 SOD February /11/ Advance Center to Post 130, Total February 2009 SOD130,402.00

SSC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonBalance February /19/ Personal Property routed to AR /19/ A1PLOPending backup from customer NSSC AP to post (27,992.62) 2/13/ V3YPending approval by center (3,657.00) 2/13/ L8776Pending customer information NSSC AP to post 65, /13/ L8775Pending customer information NSSC AP to post 52, /13/2009N Pending cost action by center /13/2009N Pending cost action by center (133,756.92) 2/11/ L7728Pending backup from customer NSSC AP to post (935.65) 2/11/ L4753Pending backup from customer NSSC AP to post (52,691.74) 2/11/ L5760Pending backup from customer NSSC AP to post (65,864.67) 2/9/ Debt Collection pending A/R processing 66, Total February 2009 SOD (99,518.96)

CenterBlank ALCBlank Functional Area Blank Business Area Blank Commitment Item ARCNo Variance DFRCNo Variance GRCNo Variance GSFCNo Variance HQNo Variance JSCNo Variance.No Variance KSCNo Variance LaRCNo Variance NMONo Variance MSFCNo Variance SSCNo Variance FBWT Continuous Monitoring Program Activities Daily Reconciliation Status

71 Outstanding IssuesCenterPOCOpenDueComplete Fund Balance with Treasury Outstanding Issues

72 Internal Controls Accounts Payable RecommendationProposed ResolutionStatus The NSSC should designate an individual within the Center's Accounts Payable or Procurement department to update the NSSC Vendor Invoice Processor of changes regarding Center's authority listing. In addition, a back-up designee should be assigned for each Center. The NSSC AP will obtain invoice approval lists from Center Procurement and Finance and implement a process to receive the POC list for Contract Assignments from Center Procurement. Procedure will require regular updates from and follow-ups to Procurement and Finance to ensure both lists are kept up to date. Closed Status of resolution – NSSC Transitioning Process Design Assessment

73 Accounts Payable RecommendationProposed ResolutionStatus The NSSC Vendor Payment Processor should validate that services have been rendered and the IPAC was approved by the applicable CO or COTR before posting to SAP. The NSSC sees the process differently. At the time the IPAC is received by NASA the U. S. Treasury has already reduced NASA's funding by the amount of the IPAC transactions so there is little need to hold these transactions out of the accounting system pending some additional approval. Posting the valid and complete transactions upon receipt actually allows NASA records to remain in balance with U. S. Treasury records. Currently the NSSC performs the following IPAC validations based on downloaded information from GOALS: Purchase Order Number, Obligation Amount in SAP, Type Payment, Originating ALC, Customer ALC, Document Reference Number, Dollar Amount, Accomplish Date. After validation, the IPAC is posted to SAP. For Goods Receipt related IPACs the NSSC also checks SAP to ensure the goods receipt transaction has been processed in SAP. For services related IPAC the NSSC posts the IPAC transactions upon receipt/validation and then notifies the responsible activity of the posting and asks for confirmation/approval of services claimed on invoice/IPAC. If the responsible activity disapproves the posting the NSSC will work with the charging entity to reverse the IPAC or take other required action. The NSSC recognizes that not all NASA Centers are using an approval prior to posting process for IPAC. Therefore the NSSC will develop a standard IPAC posting procedure and coordinate it with the OCFO to standardize the process across NASA. Closed Internal Controls Status of resolution – NSSC Transitioning Process Design Assessment

74 DateEventLocationPOC March 2009Grants TransitionNSSC Upcoming Events

75 SignOffPage