University Technology Fee Advisory Board Status and Updates Colorado State University Libraries University Technology Fee Advisory Board FY 15-16 Status and Updates November 11, 2015

Colorado State University Libraries Presentation Overview History Budget Update Current Inventory Computing in the Library: Use Statistics Technology Updates FY 17-18 & FY 18-19 Projections

Colorado State University Libraries History RAMweb Student Portal Computers in Morgan Library In 2003 UTFAB was formed to govern the use of a general CSU Tech Fee. The fee was used to fund three key efforts: Develop and maintain RAMweb Develop and maintain Student Portal Update and refresh computers in Morgan Library The Library support has evolved into a partnership between UTFAB and the Library. UTFAB funding now supports a variety of technologies in the Library, not just desktop computers (as originally envisioned). Some technology initiatives are jointly funded by the Library and UTFAB. Examples include start-up funding of Papercut pay for printing (which is self-sustaining) and creating a video conferencing capability (which is now funded by the Library).

Colorado State University Libraries Budget Update

Approved Expenditure for This Year Item  Quantity Cost Per Unit Total Cost Classroom 171 Computers & Monitors 13 $1,200 $15,600 Classroom 173 Computers & Monitors 41 $49,200 Refresh Checkout Macbooks 24 $28,800 Ipad additions – Library match 20 $680 $0 Scanner Upgrade Fujitsu 6 $400 $2,400 Misc. Parts & Power Adapters $3,000 Total $99,000 Staff Support Cost Sharing 2 FTE Tech Support Help Desk Smart Commons Apps support Loan Desk laptop checkout service This past spring UTFAB approved just under $100,000 to upgrade certain desktop computers, replace aging checkout Mac laptops, upgrade our document scanning capability. The Library did purchase 10 Ipad minis $2,790. While they are added to our checkout fleet it is too early to have meaningful usage statistics.

UTFAB Budgeted vs. Expenditures FY 15-16 Item Qty Cost/item Budgeted Actual to date Morgan Library Open Lab Dell Desktop Computers 99 $603 $64,800.00 $59,697.00 Epson Document Scanners 6 $367 $2,400.00 $2,202.00 Macbook Airs (replacements) 24 $1,200 $28,800.00 $22,776.00 IPAD Additions (Funded by Library) 10 $1,206 $0.00 Spare Parts/Misc. (support out-of-warranty) 1 $3,000 $3,000.00 Subtotal Expended to date   99,000.00 $84,675.00 FY15 Possible Carry Forward $14,325.00 A final review of the age of our computers (prior to our purchase this year) revealed that the classroom computers will not need to be replaced for a few years. However, There were 99 open lab computers that were in need of replacement. So that is the direction we went with our purchases.

Colorado State University Libraries Current Morgan Inventory Area Equipment Quantity General Lab Desktop Computers 210 Scanning Stations + 2 Microtext Stations 18 Print Release Stations & Printers 4 21.5” iMacs 10 Video Post Processing Rooms MacPro Editing Stations 2 Video Production Rooms Panasonic Pro Camcorder / Echo 360 Classroom 1 13  Classroom 2 41 Classroom 3 29 Classroom 4 31  Assistive Technology Rooms 7 Total Desktop Computers  324 Checkout Fleet Mac Laptops 126 PC Laptops 50 iPads Chrome Books 15 Here is how our computer inventory looks with a total of 324 desktop computers and 176 checkout computers

Colorado State University Libraries

Video Production/Editing Rooms Trending Reservation Totals 2012 August - December: 171 reservations 217 total hours 2013 August - December: 218 reservations 446 total hours 2014 August - December: 384 reservations 800 total hours 2015 January – May: 734 reservations 1,869 total hours 2015 (to date) August – October: 517 reservations 1,760 total hours Our video production and editing rooms are seeing a significant increase in usage this past year. By the end of this semester the number of reservations and hours used will be double that of 2014

Video Production/Editing Rooms Trending Reservation Totals This graph helps us visualize how significant the usage increase really is.

Colorado State University Libraries Desktop and Laptop Use Comparison November 9, 2015 This graph is based on a typical day at Morgan Library. If this were the week preceding mid-terms or finals week our laptop checkout usage would be higher. This graph shows the typical desktop usage pattern where the morning and early afternoon show heavier usage than late afternoon and evening. Conversely, the laptop usage remains steady longer. One note: The laptop usage does not seem as high overall than it was in past years.

Colorado State University Libraries Checkout Technology Statistics

Colorado State University Libraries iPad 2 - One Week Checkout Service (10 partially funded by UTFAB) iPad 2 - One Week Checkout Service Demand for Ipads are consistently strong. This graph shows the checkout pattern for the month of October. Response to the following UTFAB request: A better checkout model, that prohibits individual students from essentially checking out a laptop continuously throughout the semester, maybe disallow successive checkouts and/or reduce the checkout time? I confirmed that we actually do have a model that prevents the continuous checkout of an iPad throughout the semester. It provides that a hold can be placed on an Ipad if non are available. This prevents any renewals until that hold is lifted.

Colorado State University Libraries Chrome Book Checkouts The checkout period was extended from 6 hours to one week (An UTFAB recommendation from our spring meeting). This graph again shows the usage pattern for Chrome Books in October. A couple of notes though: The Chrome Book fleet was initially 20. It is now 15. That is an attrition rate of 25% in a little over a year. They are not holding up as well as our other devices. Antidotal observation: There seems to be a particular group that keeps the Chrome Books checked out. Note: Rumors have persisted (though vehemently denied) that 2017 will see the demise of Chrome as an operating system Library Funded Changed from 6 hr. to 1 week checkout 15 in fleet – down 5 over the year

Colorado State University Libraries Technology Update

Colorado State University Libraries Third Semester since Upgrade & converted to CSU-EID and CSU-GUEST No Issues with CSU-EID or CHECKOUT SSIDs Periodic Walkthroughs & Adjust as necessary Wifi seems to be stable. We encourage students to use CSU-EID instead of CSU-GUEST. CSUE-ID has much greater band width than CSU-GUEST. This is intentional to keep guests from dragging down the performance of the student’s wireless access. Specific issues are generally resolved through reconfiguring individual wireless devices. We remain vigilant in eliminating dead spots.

Colorado State University Libraries 3D Scanner/Printer Station Now Available! 3D Printing Classes A 3-D scanning devise is available for checkout are tools that can be used with our 3-D printer. This is supported by a partnership between the Library and CSU’sIdea-2-Product Lab (I2P) Lab run by David Prawel We also host print safety and training classes as does the College of Engineering November 4 & 11

Colorado State University Libraries Added 2nd Touch Screen Scanner Near Entrance, 1st Floor Options: Books or Documents Paper Cut Printing Flash Drive Email

6 New Epson Document Scanners Installed Colorado State University Libraries 6 New Epson Document Scanners Installed Fast Scanning 30ppm Double Side Scanning Jam Resistant 50 Page Batches Using UTFAB funding we have upgraded our document printing capabilities provides a more stable scanning option for students than we had in the past.

Colorado State University Libraries FY 16-17 & FY 17-18 Projections

Expenditure Projections Equipment Unit Cost FY16-17 Quantitiy FY17-18 Quantitiy FY16-17 FY17-18 Replace desktops $700 42 $0 $29,400 Replace Graphics Stations $2,000 16 $32,000 Replace Desktop CPUs and monitors $1,200 43 $51,600 Replace PC laptops $1,000 50 $50,000 Replace Mac laptops 62 $62,000 $42,000 Replace Ipads $680 30 $20,400 Replace desktops 5 $6,000 Replace PC Laptops (Vet) 10 $30,000 $10,000 Power Adapters & Spare Parts $3,000 1 Replace 7 AT Room CPUs and monitors 7 $7,000 Total Expenditure Projection $151,000 $195,400 In the spring we projected FY16-17 and FY17-18 funding needs at well over $200,000. This has been revisited. Instead of purchasing new monitors, we purchased more desktops this year. We also found some cost savings in the actual pricing we used with our initial calculations. The result is a FY16-17 projection that is at or slightly below our normal request amount ($99,000 requested this year is lower than normal due to how our refresh cycle fell) FY17-18’s funding needs currently stand at or a little above our normal request level.

Colorado State University Libraries Questions

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