1. University Technology Fee Advisory Board Status and Updates
Colorado State University Libraries
University Technology Fee Advisory Board
FY 16-17
Status and Updates
March 21, 2017

2. Colorado State University Libraries Presentation Overview
Current Inventory
Budget Update
Computing in the Library: Use Statistics
Technology Updates
Budget Request for Next Year
FY Projection

3. Colorado State University Libraries Current Morgan Inventory
Area
Equipment
Quantity
General Lab
Desktop Computers
210
Scanning/Graphics Stations 16
Print Release Stations & Microtext Scanners 6
21.5” iMacs 10
Video Post Processing Rooms
MacPro Editing Stations 2
Classroom 1
13 
Classroom 2 41
Classroom 3 29
Classroom 4
31 
Assistive Technology Rooms 7
Total Desktop Computers
 335
Video Production Rooms
Panasonic AG HMC150p Pro Camcorder
Checkout Fleet
Mac Laptops
126
PC Laptops 60
iPads (cost shared with Library) 40
Chromebooks (Provided by Library) 20

4. Colorado State University Libraries
Budget Update

5. Colorado State University Libraries
Reducing Costs
Necessary Changes:
Purchase replacement monitors
Lowest Priority
Spread HP laptop purchases over three year period
Evenly distributes fleet replacement
Risk: Older HP Laptops may not hold up an extra year
Cost Share Ipad replacements

6. Colorado State University Libraries MacBook Pro vs MacBook Air
Price $1,199
Retina Display
Built-in HDMI port
$50,358 for 42
MacBook Air
Price $1,079
$43,947 for 42

7. UTFAB Expenditures to Date
Item
Unit Cost
Qty
Actual
Budgeted
Replace lab desktops
$722
117
79,558.00
$84,400
Replace lab monitors
$200
4822
$3,894
$9,600
Replace PC laptops
$1,026 15
$15,390
$15,000
Replace Mac laptops
$1,000 43
$51,557
$42,000
Replace PC Laptops (Vet) 10
$10,260
$10,000
Power Adapters & Parts
$3,000 1
$3,179
Total Expended
$163,838
$164,000
Remainder
$162
Staff Support Cost Sharing
Tech Support
2 FTE
Smart Commons Apps support
Laptop Checkout service

8. Colorado State University Libraries

9. Video Production/Editing Rooms Trending

10. Video Production/Editing Rooms Trending

11. Colorado State University Libraries
Library Checkouts
Week before Midterms & Finals – Short Queue for:
Macbooks
HP Laptops
Depending on weather:
Winter weather – Computer Lab close to capacity
Fall weather – Computer Lab 75% capacity
Finals & Midterms – Computer Lab at capacity
Ipad Checkouts consistently near capacity
Chromebook Checkouts consistently near capacity

12. Colorado State University Libraries
Chromebook Checkouts
Popular Checkout Item with High Mortality Rate No More:
Replaced with 20 Redesigned Chromebooks
Their durability continues
Funded by the Library

13. Colorado State University Libraries
Technology Update

14. Colorado State University Libraries
Lab Challenges
Slow login times toward end of Fall Semester
Reimaged entire lab with revised image.
Login time reduced from 5min to < 1min
Windows 10 frequency of new versions
Leveraging deployment tools
Restrict new applications mid-semester

15. Colorado State University Libraries
No Issues with CSU-EID or CHECKOUT SSIDs in spite of traffic volume
Periodic Walkthroughs & Adjust as necessary
No changes anticipated

16. Colorado State University Libraries
Printing/Greening
Why don’t Some College Credits transfer to the Library?
Same Software Different Server
Athletics, CASA, Health & Human Sciences
Going Green
Double sided printing default
Computers to sleep mode
Digital Signage off upon close
Potential Projects
LED Lighting
Laser Projectors

17. BROUGHT ONLINE ON DECEMBER 22ND
Colorado State University Libraries
BROUGHT ONLINE ON DECEMBER 22ND
WORKING WITH III TO RECONNECT TO PROSPECTOR

18. Colorado State University Libraries
Virtual Reality Room
Partnership with VP Research – (Cost Sharing)
Station to Edit & Publish VR Content
Target Audience – Introduction for Students
Checkout Items
Cameras
Viewing Equipment
More to come

19. Colorado State University Libraries
Budget Request

20. Budget Request FY17-18 Equipment Unit Cost Qty Actual Budget
Graphics Stations
2000 16
$32,000
classroom CPUs
1200 29
$34,800
Replace monitors
200 20
$4,000
Replace PC laptops
1000 15
$15,000
Replace Mac laptops 42
$50,400
Ipads cost share
680 10
$6,800
Vet PC Laptops
$10,000
Power Adapters & Parts
5000 1
$5,000
AT Room CPUs 7
$7,000
Total Requested
$165,000

21. Colorado State University Libraries
FY Projection

22. Expenditure Projections FY18-9
Equipment
Unit Cost
FY18-19 Qty
Modified Qty
FY18-19 Est Costs
Replace lab desktops
700 98
$68,600
Replace classroom CPUs
1200 54 42
$50,400
Replace old monitors
200 29 20
$4,000
Replace PC laptops
1000 15
$15,000
Replace Mac laptops
Power Adapters & Spares
3000 1
$3,000
Total Expenditure
$191,400

23. Colorado State University Libraries
Questions

24. Colorado State University Libraries
Thank you