1. FY17 Student Fee Review Board Presentation
Dr. Pat Burns, UTFAB Advisor, VP for Information Technology
Jake Loughridge, UTFAB Chair
Jason Huitt, ACNS-UTFAB Liaison
Edward Kendall, SFRB-UTFAB Liaison
April 4, 2016
4/4/16
UTFAB SFRB Presentation

2. University Technology Fee
Created by ASCSU in April 2003
Originally $15/semester, first assessed Fall 2003
Increased to $20/semester –
Increased to $25/semester –
Flat fee assessed to all students in the Student Information System
University Technology Fee Advisory Board (UTFAB)
One member from each college & grad school, two ASCSU members
Associate members, ex-officio representatives from ACNS and Procurement
One SFRB liaison
Updates from funded projects heard each semester
Proposals for next-fiscal year funding heard each spring semester
Supplemental proposals are solicited each semester if funds are available
4/4/16
UTFAB SFRB Presentation

3. UTFAB SFRB Presentation
Funding Process
All proposals must include a three-year project plan
Exceptions for one-time funding requests
Funded projects reviewed twice annually by the Board
Projects are required to spend within approved budget
Allowed to carry funds across fiscal years to project completion
Unspent funds revert to UTFAB for reallocation to other projects
Bylaws prescribe voting on “feasible scenarios” for each fiscal year
Occurs at final meeting of spring semester
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UTFAB SFRB Presentation

4. Supplemental Proposals
“Supplemental” proposals heard at the board’s discretion
Based on funds available in current fiscal year
Allows board to address technology needs mid-year as they arise
Since 2006, UTFAB has funded ~$2.5m in supplementals, averaging
Classroom Technology: $90k/yr.
End-user Technology: $33k/yr.
Central Technology: $54k/yr.
Miscellaneous: $12k/yr.
Wireless Networking: $47k/yr.
Kiosks, Applications, Check-out Technology
4/4/16
UTFAB SFRB Presentation

5. UTFAB Bylaws (Strictly Adhered to)
Available at
Reviewed yearly
Changes in 2015:
Strengthened supplemental proposal process – prescribes rank voting procedure when funds requested exceed funds available
Articulates fee increase recommendation process
Requires at least two open forums be held with students
Requires two consecutive two-thirds majority votes for approval
Students will conduct another review of Bylaws later this month
4/4/16
UTFAB SFRB Presentation

6. Revenue Assumptions & Reserve
Fee is assessed to all students once per semester (Fall, Spring, Summer)
Summer & online fee revenue traditionally difficult to forecast
Prior to FY14, SFRB enrollment assumptions were used to calculate fee revenue
Revenue was regularly more than $80k than projected
Starting in FY14, UTF revenue projections were based on prior year enrollment data in the University Fact Book
Fall/Spring: page 9; Summer: page 93
Change resulted in revenue projections being correct within 2% in FY14
UTF budgets a Reserve of $40k, in accordance with UTFAB Bylaws
4/4/16
UTFAB SFRB Presentation

7. FY16 Projected Budget - $25/semester-student
Projected FY16 Revenue
$ 1,755,725
Encumbered FY15 Carryforward
$ ,516
Unencumbered FY15 Carryforward
$ ,589
TOTAL:
$ 1,917,630
Bylaws-mandated Reserve
$ (40,000)
Projected Funds Available for FY16:
$ 1,877,630
FY16 Allocations to Date
$ 1,816,457
Projected Residual Balance for FY16:
$ ,173
4/4/16
UTFAB SFRB Presentation

8. UTFAB SFRB Presentation
Co-sponsorship
Project
Allocation
60%+
Student Information System
$ ,789
Yes
Wireless Networking
$ ,265
Classroom Support Services
$ ,513
Library
$ ,000
Lecture Capture Technology
$ ,238
75%
SIS - Server Upgrade Supplemental
$ ,000
85%+
Office 365
$ ,172
90%+
ACNS Storage Expansion Project
$ ,000
Engineering 3D Printing
$ ,520
RamLink
$ ,180
50%
ARDEC Classrooms
$ ,097
HES Additional Monitors
$ ,568
UTFAB Kiosks
$ ,152
HES 105, 108, 109
$ ,560
CS 130 Projector $
Bad Debt Expense
$ ,000
$ ,829,545
FY16 Allocations
4/4/16
UTFAB SFRB Presentation

9. UTFAB SFRB Presentation
Co-sponsorship
Project
Allocation
60%+
Student Information System
$ ,789
Yes
Wireless Networking
$ ,265
General Assignment Classroom Technology
$ ,513
Library
$ ,000
Lecture Capture Technology
$ ,238
75%
SIS - Server Upgrade Supplemental
$ ,000
85%+
Office 365
$ ,172
90%+
ACNS Storage Expansion Project
$ ,000
Engineering 3D Printing
$ ,520
RamLink
$ ,180
50%
ARDEC Classrooms
$ ,097
HES Additional Monitors
$ ,568
UTFAB Kiosks
$ ,152
HES 105, 108, 109
$ ,560
CS 130 Projector $
Bad Debt Expense
$ ,000
$ ,829,545
FY16 Allocations
4/4/16
UTFAB SFRB Presentation

10. FY16 Budget Summary – On-going Projects
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UTFAB SFRB Presentation

11. FY17 Proposed Allocations
Co-sponsorship
Project
Allocation
50%+
Student Information System
$ ,833
Yes
Wireless Networking
$ ,968
General Assignment Classroom Technology
$ ,400
Library Technology
$ ,000
Lecture Capture Technology
$ ,000
RamLink
$ ,180
Office 365 for Students
$ ,112
Bad Debt Expense
$ ,000
Total Proposed FY17 Expenses:
$ 1,790,493
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UTFAB SFRB Presentation

12. The UTFAB Balancing Act
Benefits/
Value
Cost
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UTFAB SFRB Presentation

13. Incremental vs. Quantum Jump?
Mandatory cost increases not covered
Erodes/eliminates discretionary funds
Get behind, e.g. WiFi
Larger increases compete w/ other fund increases
+$5/5 yrs.
+$0.71/yr.
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UTFAB SFRB Presentation

14. UTFAB SFRB Presentation
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UTFAB SFRB Presentation

15. FY17 Budget Proposal – NO Increase in the Fee
Projected FY17 Revenue
$ 1,786,125
Encumbered FY16 Carryforward
$ ,510
Unencumbered FY16 Carryforward
$ ,663
TOTAL:
$ 1,887,298
Bylaws-mandated Reserve
$ (40,000)
Projected Funds Available for FY17:
$ 1,847,298
FY17 Project Proposals
$ 1,790,493
Projected Residual Balance for FY17:
$ ,805
$51k = 2.9% discretionary.
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UTFAB SFRB Presentation

16. UTFAB SFRB Presentation
Budget Template Notes
UTF funds 6 FTE plus some students
5 positions in SIS funded 50% by University
Matched by countless FTE in Registrar, ACNS, & IS
1 position in ACNS (wireless networking)
Matched by ~2 WiFi FTE in the ACNS Network Operations Center
FY16 Ending Fund Balance at $55k (+ $40k reserve)
Will depend on unspent allocations rolled to FY17, and reversions
FY17 Expenses shown are only those proposals already legitimized
Does not account for supplemental proposals that may be funded mid-year
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UTFAB SFRB Presentation

17. In conclusion… Thank you!
The central IT environment is operationally effective today, primarily to student fees
We believe that we are delivering substantial value for your investments
We are very grateful for your support
Students continue to manage diligently the fee and its activities
4/4/16
UTFAB SFRB Presentation