D&A - Microsoft Practice SharePoint Capability

Microsoft Microsoft Microsoft Marketing Transformation Co-Innovation Labs Research & Industry Insights Experience Design & Design Thinking Business & Process Consulting Digital Consulting Organization Change Management Modern AD Customer Engagement Workforce Productivity Workforce Productivity Business Efficiency Application Modernization & Migration Digital Applications & Platforms Platforms Microsoft Microsoft Information Governance Data Science Analytics Pathways Data Fabric Data & Analytics Microsoft

Workforce Productivity: Experience, Collaboration & Wisdom Management Modern AD & DevOps Workforce Productivity: Experience, Collaboration & Wisdom Management MS Analytics Application Modernization & Migration Note: SharePoint & O365 is leveraged across Workforce Productivity and MS Analytics

Contents Capability Experience SharePoint Appendix SharePoint Capability Capability Solutions, Accelerators and POV’s SharePoint Differentiators, Case Studies Experience Appendix Contents

850+ 300+ 100+ Competency Headcount Experience 20+Yrs 3500+PY Engagements 300+ Customers 100+

Microsoft Relationship $1.5 Bn ECOSYSTEM 30+ YEARS 360o PARTNERSHIP GTM PARTNERSHIP Workplace of the Future , NGDC, - End to End Services includes implementations, Rollouts, upgrades, and migrations covering Win 8/Office 2013, Share Point, Dynamics CRM & AX, Azure, Office 365, Advanced Analytics, Azure, etc. Vertical solutions. PREFERRED STATUS Amongst the select Global alliances managed by global teams. Global System Integrators for MS Dynamics Part of SharePoint Partner Advisory council OEM PARTNERSHIP HCL Group is one of the largest OEM Partner of Microsoft PREFERRED STACK HCL is a key EA customer of Microsoft HCL Internal Productivity Platform, Workplace Collaboration / Communication and Wiki Portal run on Microsoft technology IT/ENGINEERING R&D Partnership across products in the MS Stack Services to MSIT across Infrastructure, CRM and other key applications IPS/FRAMEWORKS Customer Experience Management Solutions. NGDC leveraging MS stack Workplace of the Future Predictive iTSM, Service 360 Chain Analytics on Azure Data & AI Azure based solutions – SAP on Azure, Azure IaaS, Azure PaaS (Socialytics and Risk operational Analytics). GOLD CERTIFIED PARTNER

Customer Relationships Key Clientele Partners & Close Product Vendors

Services to Modernize the Enterprise Collaboration Platform Services: Collaboration Platform Modernization Legacy Migration to SharePoint Migration Suite to migrate Legacy contents and applications to SharePoint, most popular being Lotus Notes to SharePoint Online Migration Services to Modernize the Enterprise Collaboration Platform File Migration to Cloud Migration Suite to migrate on-premise File System to disparate Cloud stores including One Drive, Google Docs, Dropbox, Box and SharePoint Online Enterprises need to modernization their legacy collaboration platforms and content storage. Our services towards strategic guidance as well as implementation support enabled by a multitude of accelerators, including a ready-made cloud-ready platform ensures a fail-safe journey. Migration of Application(s) and Data are integral to these transformational services. SharePoint Modernization Migration Suite to migrate Legacy SharePoint e.g. MOSS 2007, SP 2010 to Latest SharePoint SP 2013, SP 2016 and SP Online SharePoint Implementation Framework Thorough implementation guidance for SharePoint roll out through 400+ artifacts including process docs, guidelines, checklists, templates etc.

Contents Capability Experience SharePoint Appendix SharePoint Capability Capability Solutions, Accelerators and POV’s SharePoint Differentiators, Case Studies Experience Contents Appendix

SharePoint Solutions and Frameworks Reusable Assets Numerous Reusable Components addressing common needs for both on premise and cloud Note: Available links have been added to the solutions and/or frameworks above.

Our SharePoint Modernization Portal http://sptoo365.azurewebsites.net/

Additional Solutions NotesPoint Migration Suite (http://npms.azurewebsites.net/) is a solution to migrate Legacy Applications (Lotus Notes etc.) and Contents to SharePoint platform through a capability based transformational approach using various home grown tools like Application Disposition Tool, Pre Migration Assessment Tool etc. Unique Features Archetype based approach Stage by stage execution with maturity gain of each capability at stage end Multiple sprints within stage focusing on a specific core/business capability Migration of Security, Web Pages, Bulk app and content from Lotus Notes unlike traditional Migration utilities Approach Multistage migration methodology with stages – Discovery, Planning, Preparation, Migration, Verification and Validation, Cut Over Suite includes tools, process flow, estimation techniques and implementation solutions Value Delivery Business Benefits Integrated Suite having several Tools Can migrate Lotus Notes Web pages Migration engaging diverse Roles Technical Benefits Can handle Bulk Lotus Notes DB Automated Metadata mapping Manual Intervention less backend Migration job processing File-O-Cloud (http://hcleps.azurewebsites.net/LoadSolution.aspx?name=FOC ) is a multi facade end-to-end solution to migrate files from on premise file share to One Drive, BOX, SharePoint Online, Dropbox and Google Drive including Migration Discovery, Pre-Migration Analysis, File Disposition Engine, Migration Design, Migration Planning, Migration Execution, V&V and Adoption. Unique Features Choice of 5 different Target Storage Dedicated Configuration / Admin console for Power Users Step by Step Migration In built Audit and Monitoring Approach Multistage migration methodology with stages – Discovery, Analysis, Disposition, Planning, Design, Environment Setup, Migration, Verification and Validation Suite includes tools, process flow, estimation techniques and implementation solutions Value Delivery Lowest Capex and Opex Best Migration Efficiency Flexible Capacity Anytime Anywhere Access Accommodates multiple Cloud Storage Minimal Human Dependency

Walkthrough of our NPMS Portal – http://npms.azurewebsites.net/

EmpFinesseTM Academy Hub Pain Lack of real-time visibility into current on-barding status results in negative experience for new employee. Manual processes lead to longer on-boarding cycle time. Manually identifying training needs and managing trainings and assessments is a challenge. Need a central repository for all types training materials. Solution Automated employee on-boarding process with highly scalable web-based user interfaces. Provides ability to create custom training plan, training courses, and manage trainings and assessments online. Includes content management capabilities and social connects Benefits Fosters positive experience for new employee. Reduces on-boarding cycle time and increase operational efficiency. Helps organization to orient new employees to the organization’s need for new skills and competencies. Helps employees track their assigned trainings and assessment and view career progression Training User Onboarding Content Management Social News and Events Administration

Collaboration Adoption Framework (CAF) Description Collaboration Adoption Framework (CAF) is a set of fully loaded service lines comprising result-driven guidelines and best practices focused on successful implementation of collaboration tools, techniques, patterns and methodologies with support from IT, Information Architecture and Application governance. URL: http://hcleps.azurewebsites.net/LoadSolution.aspx?name=CAFS http://hcleps.azurewebsites.net/LoadSolution.aspx?name=CAFO US Patent Publication No. 2013-0132162 A1 Features / Uniqueness Approach Benefits / Values Unique feature of Quantitative Approach to Strategy and Effectiveness Measurement for Enterprise Social Collaboration Compliance to Industry acclaimed COBIT 4.1 framework and Microsoft Operation Framework 4.0 Covers both Cultural and Technical aspects of Social Collaboration Strategic Layer focused on Pain Analysis, Maturity Analysis, Approach Strategy and Financial Analysis Operation Layer Fully aligned with MS SharePoint, the leader in Collaboration space, offering Approach Guidance influenced by Best Practices Short Circuit flow is possible in tailored strategic approach Helps enterprise to Strategize Collaboration Journey with respect to the Industry segment it belongs to Offers enterprise a means of continuous Measurement of Effectiveness along Enterprise Social Collaboration Journey Defines a comprehensive Enterprise Social Collaboration Maturity Model for an enterprise

Collaboration On-The-Go Description Looking at increasing demands of Multi-Device Content Delivery from SharePoint repositories in recent Collaborative world of Enterprise, Collaboration On-The-Go is a unique solution offering full fledged Mobile App experience through browser based solution to help users to get rid of platform and device specific dependencies. Live URL: http://hcleps.azurewebsites.net/LoadSolution.aspx?name=Collab Features / Uniqueness Approach Benefits / Values Readymade Mobility Experience with high reusability No footprint on On-Premise, fully Cloud based Easily Portable to any SharePoint Site Experience, Data, Interface – all covered Extendable through API, Convertible to Mobile Apps Thin Layer Architecture – Data in O365, App in Azure Service based design towards scalability & portability Versatile Mobile UX Patterns - RWD, Metro etc. Diverse Mobile Experience – Slide, Flip, Tap, Drag etc. Abstract API - Services, Binaries, JQuery, PS Fills the Mobility Experience Gap of any SP Solution Ready-made Framework to work as Plug-n-Play No device / platform specific Dependencies Easily extensible through API for Custom features Easily convertible to platform specific Mobile Apps

PoliMate Description Features / Uniqueness Approach Benefits / Values O365 has become the de-facto SaaS workforce landscape in many enterprises and has triggered increasing demands for governing, managing and addressing risks around Data Sprawl, Security and Compliance Issues, Performance Degradation etc. To address these, PoliMate (Policy Mate) has been developed which is a unique solution offering an automated Office365 Governance Assistant to help define Governance and design Rule based Policies for the entire stack of Office 365 features. Video URL: https://bit.ly/2l31xX3 Features / Uniqueness Approach Benefits / Values Automated Office365 Governance Assistant to help define Governance policies. Customized Governance areas covered through selection of Governance Category, Governance Need and Office 365 features. Effective tool tips, Automated policy document (write-protected) generation, Robust Admin portal and provision for time bound access to external users. Support for Mobile devices and dedicated help. Thin Layer Architecture – Data and app in Azure Service based design towards scalability & portability leveraging Dot Net 4.5, Azure Web Sites and Azure SQL Versatile Mobile UX - RWD Governance Report Output as MS Word or as PDF Easily design a professional customized Governance Plan and ensure time / effort savings Review and edit policies and update the plan Collaborate on the Governance Plan Eliminate Human errors - minimal manual inputs Choose right governance areas and the right policy Risk identification – A report of risks with respect to governance is prepared automatically

Reference Architecture: Collaboration, Content & Beyond

Contents Capability Experience SharePoint Appendix SharePoint Capability Capability Solutions, Accelerators and POV’s SharePoint Differentiators, Case Studies Experience Contents Appendix

Top Recent Experiences Strategic Knowledge Exchange Transformation at one of the World’s large US based Insurance Organizations Strategize the right Governance model for the optimal exchange of knowledge and wisdom in the enterprise Reducing the GTM time from 120 days to 45 days for underwriting a policy for release in GEO market Defining end-to-end all aspects of Governance answering all 5W1H (What-Why-Who-When-Where-How) questions around Knowledge Exchange Design of various communities, processes and metrics to impose a quantitative way of managing this Knowledge organization at the enterprise level Designing the Target Operating Model for the Knowledge Exchange to operate seamlessly Next Generation Workplace building in a Top Toy Manufacturer of Europe Enterprise Ecosystem Optimization in US based Pharmaceutical Giant Digitalization roll out for the Enterprise Portals and Apps in the organization Migration to cloud to minimize the Data Centre overhead and dependency on enterprise connectivity Exhaustive implementation of service base to cater to the desired functions in the most flexible way Next generation User Experience delivery with unique approach Single point of entry for 100+ operations in the enterprise Broader GEO reach with support for 19+ languages Addressing Workforce on-the-Go use cases rigorously Strong drive to prevent leakage of enterprise wisdom Extensive usage of enterprise social covering Global Communication, Professional Networking and Employee Connect In-Air Information Serving for an Airlines in Middle East Critical Airport and Airline information delivered in-Air to increase speed of operation for travelers Mobile solution with intuitive experience delivery Workplace Transformation at one of the World’s largest Development Banks Roadmap and Returns of Investment was derived based on the ecosystem in the knowledge management department of this financial organization Transformational ideas like Tacit knowledge codification was suggested and guided the customer on those areas Integrating BPM system with collaboration for seam less work ambience Transformation in User Experience design to cater to entry of diverse devices in the ecosystem Intranet revamp and consolidation for USA’s largest Beverage Manufacturer Intranet Consolidation with all internal processes collated through a portal Inclusion of Vendor and Suppliers in the ecosystem delivering automation Planning for movement to Cloud

Retail Major: SharePoint Modernization BUSINESS CHALLENGE Limited documentation of the existing SharePoint farm, topology, customizations and features Manual remediation for some of the functionalities Tight deadlines owing to the datacenter closure Users affinity towards certain tools and friction for change adoption High ticket volume during the migration phase OUR APPROACH One hop migration of data from MOSS 2007 & SP 2010 to O365 using 3rd party Metalogix tool. 14+ TB Data. Data disposition to archive\decommission unwanted data prior to the migration Efficient and high speed migration and remediation to ensure datacentre closure deadlines are met. Usage of existing scripts and assets to automate certain phases of migration & rule out human errors. Re-engineering of custom component including web parts, web services to align with the Cloud App Model. Efficient user support for incidents, service requests, training needs and adoption. Support for issues ranging from P1 to P5. Self help portal provisioned for “FAQ” & “how do I” requests. BENEFITS A scalable cloud platform accessible from anytime anywhere over various channels HCL’s migration assets and Strategy helped in efficient migration with minimal user impact Substantial cost saving through the decommission of 60+ on-prem servers Cloud storage optimized through data disposition Enhanced branding and user experience added values to the users Reduced maintenance cost by 50 % due to new cloud app model re-engineering

World’s Largest Dev Bank: Collaboration Workspace BUSINESS OBJECTIVES/CHALLENGES Long cycle time between loan request initiation and disbursement due to multiple systems & approvals Lack of a Collaborative Workspace offering unified views across systems Need for improved Client/Partner relationship 1 2 3 Iportal 1.0 Client 360 Partner 360 Search Client group List Client Group Details Partner List Integration with Tableau Project & Partner Relationships: Create & Update Iportal 1.5 Project 360 Project Cycle 60+ Templates with workflows 30+ templates Collaboration Offline work capability iDocs Loan Pricing Iportal 2.0 Project Setup & Maintenance Risk Report IRP/iPortal integration Integrity Due Diligence (IDD) iPortal Compliance iPortal External SOLUTION OFFERED/OUR APPROACH A one-stop collaboration workspace integrating 50+ apps, offering unified views across applications Workflow based Process & Approvals Automation cutting across diverse applications Utilities including Reports, PDF generation etc. were developed Business Insight reports spanning multiple systems were implemented Mobility was enabled to improve user experience and aid on-the-go associates Headless Framework BENEFITS/VALUE DELIVERED Improved co-ordination with customers and partners has resulted in Improved relationships Increased efficiency resulting from greater process automation and seamless back-end integration Streamlined search & reporting has enabled generation of rich data sets Consolidation of client profile views has resulted in better understanding of customers/partners and has helped deepen relationships Business Insights Implemented has improved business manageability

Contents Capability Experience SharePoint Appendix SharePoint Capability Capability Solutions, Accelerators and POV’s SharePoint Differentiators, Case Studies Experience Appendix Contents

Walkthrough of our EPS Portal: http://hcleps.azurewebsites.net/EPSHome.aspx

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