University Technology Fee Advisory Board Status and Updates Colorado State University Libraries University Technology Fee Advisory Board FY 16-17 Status and Updates November 28, 2016

Colorado State University Libraries Presentation Overview Current Inventory Budget Update Computing in the Library: Use Statistics Technology Updates Proposed Expenditure for Next Year FY 17-18 & FY 18-19 Projections

Colorado State University Libraries Current Morgan Inventory Area Equipment Quantity General Lab Desktop Computers 210 Scanning/Graphics Stations 16 Print Release Stations & Microtext Scanners 6 21.5” iMacs 10 Video Post Processing Rooms MacPro Editing Stations 2 Classroom 1 13  Classroom 2 41 Classroom 3 29 Classroom 4 31  Assistive Technology Rooms 7 Total Desktop Computers  335 Video Production Rooms Panasonic AG HMC150p Pro Camcorder Checkout Fleet Mac Laptops 126 PC Laptops 60 iPads (cost shared with Library) 40 Chromebooks (Provided by Library) 20

Colorado State University Libraries Budget Update

UTFAB Expenditures to Date Item Unit Cost Qty Actual Budgeted Replace lab desktops $710 112 $79,558 $78,400 Replace lab monitors $200 48 $9,600 Replace PC laptops $1,026 15 $15,390 $15,000 Replace Mac laptops $1,000 42 $42,000 Replace desktops (vet) $1,200 5 $6,000 Replace PC Laptops (Vet) 10 10,260 $10,000 Power Adapters & Parts $3,000 1 $2,952 Total Requested $108,160 $164,000 Remainder $55,840 Staff Support Cost Sharing Tech Support 2 FTE Smart Commons Apps support Laptop Checkout service

Colorado State University Libraries MacBook Pro vs MacBook Air Price $1,199 Retina Display Built-in HDMI port $50,358 for 42 MacBook Air Price $1,079 $43,947 for 42

Colorado State University Libraries

Video Production/Editing Rooms Trending TO DATE

Video Production/Editing Rooms Trending

Colorado State University Libraries Library Checkouts Week before Midterms & Finals – Short Queue for: Macbooks HP Laptops Depending on weather: Winter weather – Computer Lab close to capacity Fall weather – Computer Lab 75% capacity Finals & Midterms – Computer Lab at capacity Ipad Checkouts consistently near capacity Chromebook Checkouts consistently near capacity

Colorado State University Libraries Chromebook Checkouts Popular Checkout Item with High Mortality Rate: Replaced with 20 Redesigned Chromebooks Much Greater Durability – so far Cost Approx. $4,600 Funded by the Library

Colorado State University Libraries Technology Update

Colorado State University Libraries Challenge Upgraded Lab to Windows 10 – Solid Image Increasingly slow login times (last 3 weeks) Under investigation Network not an issue Initially seemed random Related to Long Term Service Branch Efforts to correct Reimaged worst computers during break Move to Enterprise Branch of Windows 10 Reimage entire lab with revised image.

Colorado State University Libraries No Issues with CSU-EID or CHECKOUT SSIDs in spite of traffic volume Library Improved Network Switches NOC Upgraded Wireless Nodes Periodic Walkthroughs & Adjust as necessary

Colorado State University Libraries Printing Printing – Long Queue Added extra B&W printer & release station Self funded Going Green Double sided printing now the Default In cooperation with ASCSU October Trial User Survey 2 - 1 preferred

CIRCULATION IN CURRENT SYSTEM ENDS AFTER FINALS Colorado State University Libraries CIRCULATION IN CURRENT SYSTEM ENDS AFTER FINALS CIRCULATION IN NEW SYSTEM RESUMES ON DECEMBER 22ND

Advanced Technologies – Dave Ramsay Colorado State University Libraries Advanced Technologies – Dave Ramsay

Colorado State University Libraries FY 17-18 & FY 18-19 Projections

Colorado State University Libraries Reducing Costs Necessary Changes: Only purchase replacement monitors 25 left from last year’s purchase Spread HP laptop purchases over three year period Evenly distributes fleet replacement Risk: Older HP Laptops may not hold up an extra year Cost Share Ipad replacements

Expenditure Projections FY17-18 Equipment Unit Cost FY17-18 Qty Modified Qty FY17-18 Cost FY17-18 Modified Replace lab desktops 700 $0 Replace lab monitors 200 56 28 $11,200 $5,600 Replace Graphics Stations 2000 16 $32,000 Replace classroom CPUs 1200 29 $34,800 Replace classroom monitors 41 20 $8,200 $4,000 Replace PC laptops 1000 15 $15,000 Replace Mac laptops 42 $42,000 Replace Ipads cost share 680 40 $27,200 $13,600 Replace Vet PC Laptops 10 $10,000 Replace Vet Ipads cost share 5 $6,800 $3,400 Power Adapters & Parts 3000 1 $3,000 Replace 7 AT Room CPUs 7 $7,000 Total Expenditure $197,200 $170,400

Expenditure Projections FY18-9 Equipment Unit Cost FY18-19 Qty Modified Qty FY18-19 Costs FY18-19 Modified Replace lab desktops 700 98 $68,600 Replace lab monitors 200 56 28 $11,200 $5,600 Replace Graphics Stations 2000 $0 Replace classroom CPUs 1200 54 $64,800 Replace classroom monitors 29 20 $5,800 $4,000 Replace PC laptops 1000 15 $15,000 Replace Mac laptops 42 $42,000 Replace Ipads 680 Replace PC Laptops (Vet) 10 $10,000 Replace Ipads (vet) Power Adapters & Spares 3000 1 $3,000 Replace 7 AT Room CPUs Total Expenditure $220,400 $213,000

Colorado State University Libraries Questions

Colorado State University Libraries Thank you