Welcome to…RAIN (the meeting formerly known as SPIN) Presented by: the folks in RDA, with today’s emcee, Arundeep Pradhan Date: March 17, 2011

Agenda Intros Updates & timely information from the units: Dana Director Office of VPR Guest: OHSU Library RGC SPA TTBD ORIO Research HR RATE CTO CRBO Guest: OHSU Foundation Q & A 2 RAIN:

VPR –Office of the Vice President for Research 3 RAIN:

Office of the VPR Government Shutdown? Rachel Dresbeck 4 RAIN:

Guest Speaker: Emily Ford, Associate Professor OHSU Library Main Operations 5 RAIN:

Guest: OHSU Library, Main Operations NIH Public Access Policy Support (PMCID) – Author Benefits – Author Rights/Course content – Digital Resources Library – General Information – Emily Ford 6 RAIN: Research Publishing Support Services:

Contact: Emily Ford RAIN: Guest: OHSU Library, Main Operations Emily Ford

RGC –Research Grants & Contracts 8 RAIN:

RGC: OHSU Research Grants & Contracts New Staff Restriction of Carry-Forward on Sub-Outs –Please advise PI’s and fiscal managers to inform sub-out PIs of the intent to restrict carry-forward on amendments prior to sending Subaward/Amendment form to RGC. This will help eliminate an unpleasant reaction at the collaborating institution. Jesse Null 9 RAIN:

SPA –Sponsored Projects Administration 10 RAIN:

SPA: OHSU Sponsored Projects Administration Effort Reporting –The Jul10-Dec10 Effort Period closed on Monday, February 14 th. –2,787 Employee Effort Statements were generated by Oracle. These statements have been distributed out to the Department Effort Coordinators around campus. –The deadline for statements to be returned is April 18 th. James Trotter 11 RAIN:

SPA: OHSU Sponsored Projects Administration Oracle Issues with the Jul10-Dec10 Effort Statements –Some individuals were assigned by Oracle to an incorrect Primary Org to their statement. –This issue affected approximately 14% out of all the statements generated. –Department Effort Coordinators need to check their packets to be sure they received all the people the expected. If you are missing people, or have people you didn’t expect, please contact Amber Roberts at James Trotter 12 RAIN:

SPA: OHSU Sponsored Projects Administration Oracle Issues with the Jul10-Dec10 Effort Statements –For another small population of individuals, Oracle included the 5 digit Foundation funds account string in addition to the 4 digit Foundation Clearing Fund on the ECS which skews the LD % calculation. Hand corrections will need to be done, removing the duplicating line (the 5 digit foundation fund line) and adjusting the percentages so that they are correct. Please run the Discoverer report (OGADW Employee Effort Report Distribution by Period) for any employees with ECS that have foundation accounts so that you are able to see the correct distributions. Please attach a print out of the report as backup to the corrections to the ECS. James Trotter 13 RAIN:

SPA: OHSU Sponsored Projects Administration Oracle Issues with the Jul10-Dec10 Effort Statements –The SPA Institutional Effort Coordinator and Information Systems group, as well as ITG are working on isolating what caused these two issues. They will be fixed before the statements for the Jan11-Dec11 effort period are generated. –Unfortunately, re-running the effort statements is not an option available for this effort period. –If you have any questions, please Amber Roberts at James Trotter 14 RAIN:

SPA: OHSU Sponsored Projects Administration Hot Topics –Medical Research Foundation (MRF) Increased scrutiny of no-cost extension requests –American Recovery and Reinvestment Act (ARRA) Thoughts from the Grapevine –OHSU’s A-133 audit Audit has been completed and report issued No findings identified James Trotter 15 RAIN:

ORIO –OHSU Research Integrity Office 16 RAIN:

ORIO: OHSU Research Integrity Office Bill Dale, Ph.D. Phil Streeter, Ph.D. 17 RAIN: Bill Dale, RIO for Animal Care and Use on CWC - IACUC administration - protocol processing - compliance issues Phil Streeter, IACUC Chair & Associate Professor, Department of Pediatrics - chairs both IACUCs on CWC - assists in oversight of all IACUC activities - helps to assure compliance with federal requirements

ORIO: OHSU Research Integrity Office Bill Dale, Ph.D. Phil Streeter, Ph.D. 18 RAIN: Our Goal… To develop a program that assures the highest standards of animal care and use while being sensitive and responsive to the needs of OHSU’s scientific community. Communication is key! -feedback is encouraged -we are available to discuss our vision for the OHSU animal use program with your department Bill Dale: ; Phil Streeter: ;

ORIO: OHSU Research Integrity Office Bill Dale, Ph.D. Phil Streeter, Ph.D. 19 RAIN: Barbara Cox, Ph.D., Scientific Liaison -Acts as intermediary between OHSU scientific staff, ORIO, and IACUC -Primary objectives: enhance customer satisfaction with animal use program help facilitate the work of IACUC, ORIO -Specific objectives: foster positive relations enhance communication educate scientific staff during lab visits facilitate animal use to enhance the research enterprise Further Details Forthcoming!

OIO: Policy Update OHSU Integrity Office OHSU Visiting Scientist & Other Affiliates Policy: Updated links to checklists Includes a link to OHSU Healthcare Member Compliance Matrix Added the requirement that all Visiting clinicians have an excluded/debarred screening completed Find it here: /Visiting-Scientists-Policy.pdf Questions? Contact the Integrity Office at Amy Cline 20 RAIN: 03/17/2011

Research HR –Research Human Resources 21 RAIN:

Research HR: Research Human Resources What is the ROP? What has been ROP’d so far? ROP Trends and Results Next Steps Jennifer Crosby-Meurisse 22 RAIN:

What is the ROP? The Research HR team wanted to identify needs and satisfaction regarding the workplace from the research ranked employees’ perspective. We wanted to find a way to fully connect with the research- ranked staff members in a meaningful way. We wanted to hear directly from them and be able to have a proactive and comprehensive plan for next fiscal year to 1) deliver what is most needed to our research-ranked staff member community and 2) stop the reactive approach to HR needs and issues for this population in Research and across OHSU. Research HR: Research Human Resources Jennifer Crosby-Meurisse RAIN:

What has been ROP’d in so far? November - January, we conducted 16 focus groups (four being at West Campus) with 91 randomly selected research- ranked employees. Based on the information gathered in those focus groups, we developed a comprehensive survey The survey was sent out to our 1651 researcher ranked employees across OHSU. We received 466 responses to this 30-minute survey – that is a 42% response rate. After we received the results from the survey, we analyzed the trends from the focus groups and the overall survey. Research HR: Research Human Resources Jennifer Crosby-Meurisse RAIN:

ROP Trends and Results We heard praises from the research ranked staff members regarding their work and job satisfaction, OHSU employee benefits as well as their PIs, lab manager or other managers that influenced their work. We heard that there was opportunity for change or improvement with regards to their work space, overall communication, inclusion and collaboration, availability of training and development, and that they would like their PIs/lab managers to have opportunities for leadership classes to better hone their people management skills. Research HR: Research Human Resources Jennifer Crosby-Meurisse RAIN:

ROP – Next Steps We are currently sharing the results with leaders across the Research enterprise, administration, as well as faculty and the research ranked employees. We are also taking in feedback and suggestions based on the outcomes. We hope to have one last update for you once we have determined what programs, offerings, changes, and additions we will add in FY 12 and 13 which should be very soon! Research HR: Research Human Resources Jennifer Crosby-Meurisse RAIN:

What is RATE? –Research Administration Training & Education 27 RAIN:

RATE: Research Administration Training & Education Latest developments: –Internal xTrain “Getting Started Guide” at: If you are working with NRSA training grants as a PI, administrator or Trainee, you now need your own electronic Commons account. –New NIH xTrain tools have been added at: See Quick Reference Sheets in the Training Materials section. Margaret Gardner 28 RAIN:

RATE: Research Administration Training & Education More developments: –Research Administration Information Network (RAIN) webpage is live: Link to the live streaming feed Archive of previous agendas, PowerPoint presentations and video recordings List of contributing RDA departments Margaret Gardner 29 RAIN:

RATE: Research Administration Training & Education But wait! There’s more: –Post-Award Education Program (PEP) New West Campus PEP schedule starts March 30th - registration is now open! Updated xTrain content included in Training Grants & Fellowship Basics course this April Spots still available for current Marquam Hill courses Spring 2011 Schedules for both campuses posted at: »Register by ing Margaret Gardner 30 RAIN:

RATE: Research Administration Training & Education Questions? Suggestions? Contact: Margaret Gardner RDA Education Coordinator Margaret Gardner 31 RAIN:

CTO –Clinical Trials Office ISIS –OCTRI Investigator Support & Integration Services 32 RAIN:

Volunteer for CRMS Function Area Subcommittees –Budgeting –Contracting –Billing –Participant Tracking & Invoicing –Approvals Departmental Hospital/ancillaries –Reporting –Interfaces ISIS: OCTRI Investigator Support & Integration Services Darlene Kitterman, Director 33 RAIN:

Preaward Office Finder: ISIS: OCTRI Investigator Support & Integration Services Darlene Kitterman, Director 34 RAIN:

Guest: Amanda Horton, Associate Director Corporate & Foundation Relations OHSU Foundation 35 RAIN:

Guest: OHSU Foundation: Corporate & Foundation Relations Amanda Horton, Associate Director 36 RAIN: Collins Medical Trust grants –local foundation –up to $30,000/one year grants –faculty, postdocs eligible What they fund –medical research/medical education for health professionals –pilot projects/seed funding Key changes –Only 15 OHSU applicants per submission –Open Application Period

Guest: OHSU Foundation: Corporate & Foundation Relations Amanda Horton, Associate Director 37 RAIN: Annual deadlines Open Application Period RGC Deadline OHSUF Deadline CMT Deadline Feb 15 - April 19April 19April 22May 1 June 15 - Aug 19August 19August 24September 1 Oct 15 - Dec 16December 16December 21January 1

38 RAIN: Guest: OHSU Foundation: Corporate & Foundation Relations Amanda Horton, Associate Director Where to find info –RFDS Funding Database – Resources –Submission Guidelines –Proposal Example –Clearance Form –Frequently Asked Questions –OHSUF Office of Corporate & Foundation Relations Questions? –Amanda Horton,

Wrap Up Q & A Next Meeting: April 21, :30 AM Send agenda item requests to: Everyone 39 RAIN: