1. Welcome to…RAIN (the meeting formerly known as SPIN) Presented by: the folks in RDA, with today’s emcee, James Trotter Date: February 16, 2012

2. Agenda Intros Updates & timely information from the units: James Trotter Export Controls CTO SPA RATE ORIO OHSU Foundation Office of the VPR RGC TTBD CRBO Research HR Q & A RAIN: 02.16.2012 2

3. Office of the Provost –Export Controls RAIN: 02.16.2012 3

4.  Transfer of technology, information, equipment, software or services to a foreign person in the U.S. or abroad by any means. For example:  actual shipment outside the US  visual inspection in or outside the US  written or oral disclosure  Overseas Travel- Discussions & Technology OHSU Exports to every Foreign National who works or studies on campus 4 RAIN: 02.16.2012 What is an Export? Does OHSU Export? Office of the Provost: Export Controls Mark Peters

5. Any shipment if select agents, equipment, and/or technology may be subject to export controls THIS INCLUDES DNA OR COMPONENTS OF SELECT AGENTS http://www.ohsu.edu/xd/education/office-of-export-controls/controlled-agents-list.cfm DO NOT SHIP WITHOUT APPROVAL FROM EXPORT CONTROLS! 5 RAIN: 02.16.2012 International Shipments Office of the Provost: Export Controls Mark Peters

6. Frequent references to “FRE” or “fundamental research exemption” in export control compliance Regulations actually contains three separate, distinct exemptions applicable to universities and their work: –“Published information and software” –“Fundamental research” –“Educational information” Many situations in university settings may blend or combine aspects of more than one exemption Activity may be exempt even if not “fundamental research” EXEMPTIONS DO NOT APPLY RAIN: 02.16.2012 University Exemptions from Export Controls Office of the Provost: Export Controls Mark Peters

7. The penalties for non-compliance are severe. Fines can reach up to $1 million (for Universities and Individuals) for each civil violation of an EAR, ITAR, or OFAC regulation. Criminal penalties for willful misconduct can also result in up to 10 years of imprisonment or $1 million fine for each violation of an EAR, ITAR, or OFAC regulation for researchers and administrators. Violations are for the individual and the institution! (No Universities have been fined) 7 RAIN: 02.16.2012 What are the penalties for ignoring export controls? Office of the Provost: Export Controls Mark Peters

8. If the materials are either being received from, or shipped to a foreign country, an export control license may be necessary. If in violation, the signatory may be personally responsible and subject to fines, and both civil and criminal penalties. 8 RAIN: 02.16.2012 International Shipping & Export Control Office of the Provost: Export Controls Mark Peters

9. 9 RAIN: 02.16.2012 Office of the Provost: Export Controls Mark Peters

10. Export Compliance Officer www.ohsu.edu/export petemark@ohsu.edu (503) 494-0137 10 RAIN: 02.16.2012 Thank you! Office of the Provost: Export Controls Mark Peters

11. CTO –Clinical Trials Office Oregon Clinical & Translational Research Institute (OCTRI) RAIN: 02.16.2012 11

12. OCTRI: Oregon Clinical & Translational Research Institute CRMS New Name! eCRIS (electronic Clinical Research Information System) Submitted by Jeffrey Jensen, MD Darlene Kitterman RAIN: 02.16.2012 12

13. OCTRI: Oregon Clinical & Translational Research Institute Project Status Completed Work –Study Startup –Study Management –Subject Tracking Remaining Work –Invoicing/Payment Terms –Interfaces –Reports –User Testing Darlene Kitterman RAIN: 02.16.2012 13

14. OCTRI: Oregon Clinical & Translational Research Institute Roll-Out Schedule June 4, 2012 (Go-Live) –Big Brain training available to all users –Knight Cancer Institution begins migrating ongoing studies July 1, 2012: Knight begins mandatory use of eCRIS October 1, 2012: Open eCRIS for optional use to remaining Research Community January 1, 2013: All new studies prospectively consenting subjects submitted to IRB as of January 1, 2013 require eCRIS June 1, 2013: Target deadline for all existing studies involving prospectively consented subjects to be migrated to eCRIS Darlene Kitterman RAIN: 02.16.2012 14

15. OCTRI: Oregon Clinical & Translational Research Institute Studies Required to Use eCRIS All studies prospectively consenting subjects Excludes studies that involve a single sample collection Other studies may use the eCRIS, but are not required All funding sources (and unfunded) –Industry: All: Budget, visit schedule, contract, department approval (aka, PPQ), invoicing, subject tracking If clinical services: research billing review/approval, clinical services approval (aka, research rate request) –Non industry: No budget or department approval (done in InfoEd at grant submission), or contract (N/A) Darlene Kitterman RAIN: 02.16.2012 15

16. SPA –Sponsored Projects Administration RAIN: 02.16.2012 16

17. SPA: OHSU Sponsored Projects Administration New NIH Policy on Efficient Spending Related to Grants Supporting Conferences and Meetings Direct charges for meals/food and beverages are unallowable Applies to R13s and U13s for FY 2012 effective the date of this notice (Jan 27, 2012) Other conference grant mechanisms will be considered on case by case basis http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12- 041.html James Trotter 17 RAIN: 02.16.2012

18. SPA: OHSU Sponsored Projects Administration Stipend & tuition levels have been announced for FY 12 FY 2012 awards issued at FY 2011 levels will be revised to increase the stipend category For trainees already appointed to FY 2012 budget period, stipends must be adjusted to reflect the new level when revised award notice is received Amended appointments must be submitted through xTrain http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12- 033.html James Trotter 18 RAIN: 02.16.2012

19. SPA: OHSU Sponsored Projects Administration OHSU/AFSCME Merit Based Pay Pilot Project- SPA Participation A brief survey was sent to all ADFM, PDFM, CRCs and post award contacts asking for feedback on all of the SPA analysts. Final day to submit survey is tomorrow (Friday, Feb 17 th ) Thanks to all who participated! James Trotter 19 RAIN: 02.16.2012

20. RATE –Research Administration Training & Education RAIN: 02.16.2012 20

21. Upcoming Courses! DHHS (Dept of Health and Human Services) Salary Cap Tuesday, February 28, 2012 – Marquam Hill Clinical Trials – Pre-Award and Post-Award Thursday, March 22, 2012 – Marquam Hill Registration & Details on the RATE webpage: http://www.ohsu.edu/xd/research/administration/rate_courses.cfm RATE: Research Administration Training & Education Margaret Gardner RAIN: 02.16.2012 21

22. ORIO –OHSU Research Integrity Office RAIN: 02.16.2012 22

23. ORIO: OHSU Research Integrity Office The VA IRB Agreement has been finalized! Under this agreement, the OHSU IRB will serve as the single IRB for all studies that would have previously been reviewed by both the VA and OHSU IRBs. We are planning for a May 1 st launch date. Ames Elliot 23 RAIN: 02.16.2012

24. ORIO: OHSU Research Integrity Office IRB Brown Bags: 2/23 – Minimal Risk Research 3/22 – PI Eligibility and Research Collaborations RAIN: 02.16.2012 24 Ames Elliot http://www.ohsu.edu/xd/research/about/integrity/irb/index.cfm

25. ORIO: OHSU Research Integrity Office 2/16 – Intro to IRB Review 3/1 – eIRB 101 3/15 – eIRB 201 RAIN: 02.16.2012 25 Ames Elliot http://www.ohsu.edu/xd/research/about/integrity/irb/eirb_info.cfm

26. ORIO: OHSU Research Integrity Office Integrity Week 2012 April 30 th to May 4 th Last year… Ames Elliot 26 RAIN: 02.16.2012

27. OHSU Foundation RAIN: 02.16.2012 27

28. 1.OHSU Foundation 2.Fundraising at OHSU 3.Corporate & Foundation Relations 4.Future RAIN OHSUF topics RAIN: 02.16.2012 28 OHSU Foundation: Sarah Panetta, VP Development An Overview

29. Exists solely to support OHSU Reports to OHSU Foundation Board, which includes university president as a member Serves as receiving entity for philanthropic gifts made to OHSU Provides staffing resources to Doernbecher Children’s Hospital Foundation through a shared services agreement Has received clean audits for 17 years in a row RAIN: 02.16.2012 29 Fast Facts OHSU Foundation: Sarah Panetta, VP Development

30. OHSU has charged the combined foundations with raising $100 million/year sustainably, starting with fiscal 2013-14 –From fiscal 2006-7 through 2009-10, we raised an average of $68 million/year (subtracting one $40 million gift and one $100 million gift) In fiscal 2010-11, we achieved $100.5 million –This included one gift of $10 million and two gifts of $5 million RAIN: 02.16.2012 30 Looking Ahead OHSU Foundation: Sarah Panetta, VP Development

31. OHSU Foundation has access to range of fundraising tools used in multiple combinations –Working with individual donors on personalized proposals –Direct marketing techniques (phone, letters, email, web) –Fundraising events –Gifts & grants from corporations and private foundations RAIN: 02.16.2012 31 Fundraising Mechanisms OHSU Foundation: Sarah Panetta, VP Development

32. Outcome: $18M identified in 8 weeks Leading up to that: –Decades of relationship building –2 failed attempts to move project forward –Opportunity created to leverage other gifts Vision + Urgency + Donors = Campaign –New goal – raise $16M in three years RAIN: 02.16.2012 32 Case in Point: School of Dentistry Building OHSU Foundation: Sarah Panetta, VP Development

33. Outcome: $25M gift ($5M over 5 years, $20M later) Leading up to that: –Referral from M/M Moore’s advisors –Campus tours and discussions to craft vision –Internal and external negotiations Vision + Urgency + Donors = Campaign RAIN: 02.16.2012 33 Case in Point: Bob & Charlee Moore Institute OHSU Foundation: Sarah Panetta, VP Development

34. RAIN: 02.16.2012 Doernbecher, Pediatrics & Children’s Fundraising Basic Sciences (lead) Neurosciences Basic Sciences (lead) Neurosciences Clinical Programs (lead) School of Medicine - Alumni Fundraising School of Medicine Dean’s Priorities Clinical Programs (lead) School of Medicine - Alumni Fundraising School of Medicine Dean’s Priorities Basic and Translational Sciences Casey Eye Institute Diabetes & Metabolism Global Health Nutrition Women's Health Casey Eye Institute Diabetes & Metabolism Global Health Nutrition Women's Health BME Knight OCSSB BME Knight OCSSB Provost’s Funding Priorities (TBD) Center for Ethics Diversity School of Dentistry School of Nursing Provost’s Funding Priorities (TBD) Center for Ethics Diversity School of Dentistry School of Nursing 34 Structure OHSU Foundation: Sarah Panetta, VP Development

35. OHSU Foundation Corporate & Foundation Relations: Updates RAIN: 02.16.2012 35 OHSU Foundation: Bonnie Schade, Director, Corporate & Foundation Relations

36. OHSU Foundation central development team In FY11, raised more than $22 million from companies and foundations In FY12, focusing on: –Stewarding previous corporate donors –Building relationships with untapped (inter/national) corporations and foundations, particularly $1M+ giving capacity –Continual process improvement RAIN: 02.16.2012 36 Corporate & Foundation Relations OHSU Foundation: Bonnie Schade, Director, Corporate & Foundation Relations

37. Robust, growing foundation relations program Historical corporate funding, but no formal program to manage and grow corporate relationships September 2010, hired Director of Corporate Relations January 2011, combined corporate and foundation relations into one unit at OHSUF RAIN: 02.16.2012 37 Corporate & Foundation Relations OHSU Foundation: Bonnie Schade, Director, Corporate & Foundation Relations

38. Partnerships that drive innovation August 2011, launched Corporate Catalyst Program Recognizing recent and significant giving $50K+ cumulative in past 5 years 4,500 corporate donors: less than 5% (125 companies) are recognized as Corporate Catalysts; 80% of giving from this group RAIN: 02.16.2012 38 Corporate Catalyst Program OHSU Foundation: Bonnie Schade, Director, Corporate & Foundation Relations

39. FY13 and beyond: annual recognition program for $25K+ corporate donors Goal is to steward and cultivate companies for future solicitations Corporate donors receive additional and consistent levels of recognition and benefits to further engage them with OHSU RAIN: 02.16.2012 39 Corporate Catalyst Program OHSU Foundation: Bonnie Schade, Director, Corporate & Foundation Relations

40. 6 employees Assist development directors, faculty, and staff in working with and applying to companies and foundations for research and program funding Identify, cultivate, solicit, and steward corporate and foundation prospects to promote and advance university goals and priorities Primary focus on OHSU President’s List RAIN: 02.16.2012 40 Corporate & Foundation Relations Office OHSU Foundation: Bonnie Schade, Director, Corporate & Foundation Relations

41. Includes just over 100 companies & foundations OHSUF staff is actively working with Requires special attention and internal coordination Reserved for top institutional priorities Require relationship building & management Increase likelihood and success of proposal RAIN: 02.16.2012 41 OHSU President’s List OHSU Foundation: Bonnie Schade, Director, Corporate & Foundation Relations

42. Prior to 2012: Clearance & Tracking form Beginning 2012: Notice of Intent form What does this mean for you? –OHSU Foundation will continue to process “Notice of Intent” forms and communicate the outcome of that review to the applicant and RGC. –Require that Notice of Intent forms be submitted prior to submission for those companies and foundations on the President’s List, but not for all other organizations. RAIN: 02.16.2012 42 OHSUF Notice of Intent OHSU Foundation: Bonnie Schade, Director, Corporate & Foundation Relations

43. Purpose of Notice of Intent remains the same Coordinated submission/limited submission Background info on OHSU’s relationship and info not found on website Establish relationship with board or staff Strategize approach & contact organization Arrange meetings & site visits Help write & edit some proposals RAIN: 02.16.2012 43 OHSUF Notice of Intent OHSU Foundation: Bonnie Schade, Director, Corporate & Foundation Relations

44. Questions? RFDS Website: Funding Portal Bonnie Schade 503-552-0699 schadeb@ohsu.edu RAIN: 02.16.2012 44 OHSU Foundation: Bonnie Schade, Director, Corporate & Foundation Relations

45. Stay tuned… Future RAIN topics: OHSU/F Fundraising Priorities OHSUF gift administration (agreements, funds, transfers, admin fees) RAIN: 02.16.2012 45 OHSU Foundation: Bonnie Schade, Director, Corporate & Foundation Relations

46. Wrap Up Q & A Next Meeting: March 15, 2012 9:30 AM Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the feedback form at: http://www.ohsu.edu/xd/research/administration/rain.cfm Everyone RAIN: 02.16.2012 46