GATS Gradebook and Attendance Tracking System

Accessing Your Electronic Gradebook What you will need: What you will need: –an address –Password Birth month and birth day (ex. 0110) Birth month and birth day (ex. 0110) –Internet access Teacher Tip: Know your campus GATS Contact (Your Principal and another administrator)

Password Initially you will log in with birth month birth date as password (0314) Initially you will log in with birth month birth date as password (0314) At login, you will be prompted to change it At login, you will be prompted to change it The system will also ask you to change your password every 90 days The system will also ask you to change your password every 90 days District’s naming convention District’s naming convention –6+ characters At least one in CAPS At least one in CAPS At least one in lower case At least one in lower case Must contain at least one number Must contain at least one number –Examples: Traine5 or sAm Remember to make it memorable for you Remember to make it memorable for you

Setting Up Your Gradebook Turn OFF All Pop-up blockers. The gradebook window will open and close if you have ANY pop-up blockers on. Turn OFF All Pop-up blockers. The gradebook window will open and close if you have ANY pop-up blockers on. –IE –Yahoo –Google Login at and locate GATS Login at and locate GATShttp:// Place the shortcut link on your desk Place the shortcut link on your desk

E20 Grading Procedure Grading Categories “FIXED” Grading Categories “FIXED” –Two grading categories determine student’s grades: Assessment Performance – which may include, but not limited to exams, to include semester exams, recitations, teacher-made tests, quizzes, interim assessments, projects, and other grade- level acceptable assessment measures. Assessment Performance – which may include, but not limited to exams, to include semester exams, recitations, teacher-made tests, quizzes, interim assessments, projects, and other grade- level acceptable assessment measures. Assignment Performance – which may include, but are not limited to, projects, journals, labs, projects, classwork, homework, research, class participation and other instructional activities related to the content area. Assignment Performance – which may include, but are not limited to, projects, journals, labs, projects, classwork, homework, research, class participation and other instructional activities related to the content area.

E20 Grading Procedure Additional Grading Categories require the following approval by Sept. 1 Additional Grading Categories require the following approval by Sept. 1 –Complete Request to Change Grading Categories or Grade Weighting (Form E20A)

ES Grade Weighting Grade Weighting – Elementary Grade Weighting – Elementary –PreK and Kinder – Developmental Skills –Grades 1-5 Grade weighting is NOT REQUIRED Grade weighting is NOT REQUIRED –All categories will have a weight of a 1 multiple Campus and/or grade level may select to weight grades. If so, the campus or grade level MUST: Campus and/or grade level may select to weight grades. If so, the campus or grade level MUST: –Convene a CLT or grade level meeting –Decision must be reached by consensus and ALL teachers affected will adhere to the new grading system –Approval from Administrator (Form E20A) By Sept. 1 –Maintain minutes/notes at the campus –NOTIFY parents and students of grading system

ES Grade Weighting Grading Weighting Multiple Method Grading Weighting Multiple Method Categories can be color coded Assessment Performance Assignment Performance

Number of Grades Number of Grades Number of Grades –Grades Pre-Kindergarten-K Will follow developmentally appropriate practices to record student progress. Will follow developmentally appropriate practices to record student progress. –Grades 1-12 Teachers will record NO LESS than 15 grades per grading period per subject. Teachers will record NO LESS than 15 grades per grading period per subject. No fewer than 1-2 grades per week per subject. No fewer than 1-2 grades per week per subject. Elementary non-core specialty teachers will record no less than 3 grades per grading period. Elementary non-core specialty teachers will record no less than 3 grades per grading period.

Progress Reports Progress Reports Every 3 rd and 6 th Week Progress Reports Every 3 rd and 6 th Week Dates set at beginning of school year Dates set at beginning of school year –PreK and Kinder not mandatory –Grades 1-12 All students should receive a progress report at the 3 rd and 6 th weeks within a 9-wk grading period. All students should receive a progress report at the 3 rd and 6 th weeks within a 9-wk grading period. Students in danger of failing MUST receive a progress report. Students in danger of failing MUST receive a progress report.

Verifying Gradebook by Teacher (Report Card Period ONLY) means: All students appear in the gradebook. All students appear in the gradebook. Grades for all assignments are entered for all students in all courses. (M,I,E, Blanks should have note) Grades for all assignments are entered for all students in all courses. (M,I,E, Blanks should have note) Each student is receiving the grade they have earned in the class. (M, I, E, Blank) Each student is receiving the grade they have earned in the class. (M, I, E, Blank) Comments have been provided for ALL students. Comments have been provided for ALL students. Citizenship has been marked for all students in all courses. If not marked the default is an S. Citizenship has been marked for all students in all courses. If not marked the default is an S. There are NO additional changes. There are NO additional changes. Report cards may be printed based on the results that are reported. Report cards may be printed based on the results that are reported. The Cycle and Semester grades have been reviewed on the Cumulative Grades screen and are correct. The Cycle and Semester grades have been reviewed on the Cumulative Grades screen and are correct.

Special Education – 3 scenarios General education teacher gives 100% of grade (the teacher must record modifications) General education teacher gives 100% of grade (the teacher must record modifications) Special education teacher gives 100% of grade (when this teacher is the teacher of record, data clerk creates a class for this teacher and that teacher maintains the grade book) Special education teacher gives 100% of grade (when this teacher is the teacher of record, data clerk creates a class for this teacher and that teacher maintains the grade book) General education teacher is teacher of record, but student goes to special education classes (they come together to reach an average and both teachers will be able to use the grade book to post grades, but special education teacher’s report will NOT print for the official record) General education teacher is teacher of record, but student goes to special education classes (they come together to reach an average and both teachers will be able to use the grade book to post grades, but special education teacher’s report will NOT print for the official record)

Special Education Teachers Teacher of Record Teacher of Record –Responsible for inputting/recording students grades Itinerant Support, Co-teaching, and other Services Itinerant Support, Co-teaching, and other Services –Will use grade book for recording services. Grades will not print on official progress reports or report cards. –Will not take attendance –Courses will not print on schedules Reading Services Reading Services Math Services Math Services LA Services LA Services

Attendance Procedure F48 Elementary and Secondary teachers submit Official ADA Attendance at 10:00 am and post to 2nd period. Elementary and Secondary teachers submit Official ADA Attendance at 10:00 am and post to 2nd period. Tardies are posted by teacher only. The data/attendance clerks will not post tardy updates. Tardies are posted by teacher only. The data/attendance clerks will not post tardy updates. Elementary teachers post tardies to 2 nd period ONLY Elementary teachers post tardies to 2 nd period ONLY Left Early Posting is for Grades 1-5 ONLY Left Early Posting is for Grades 1-5 ONLY Elementary teachers mark the L for Left Early to 3 rd period ONLY and should Submit at the end of the school day. (preferably 3:00 pm) Elementary teachers mark the L for Left Early to 3 rd period ONLY and should Submit at the end of the school day. (preferably 3:00 pm) An L for Left Early is calculated as a Tardy. Parents must be notified of this policy. An L for Left Early is calculated as a Tardy. Parents must be notified of this policy.

Attendance Procedure F48 Attendance Verification Report MUST be signed and dated every Monday. Attendance Verification Report MUST be signed and dated every Monday.

Week 1 and Week 2 Day 1 Attendance Day 1 Attendance –Mass Activation – Enrolling Students Mark an “E” for enroll when the student is physically present in class Mark an “E” for enroll when the student is physically present in class

GATS - Roster Screen

Teacher Preferences (Access by clicking on Teacher’s name) Used to manage teacher information, control the way student data is displayed on the main gradebook page, or create custom fields for tracking student information. Used to manage teacher information, control the way student data is displayed on the main gradebook page, or create custom fields for tracking student information. Use the “View” drop- down list to switch between user (teacher) information and student information. Use the “View” drop- down list to switch between user (teacher) information and student information. Use if Approved ONLY

Create Custom Fields Under Teacher preferences teachers can Create Custom Fields for student information Under Teacher preferences teachers can Create Custom Fields for student information

Custom Fields The page will be rearranged as necessary to allow the selected fields to appear. You can make appropriate entries into these fields, and click “Update” to save your changes. To remove a field from the display, un-check it on the left, then click “Refresh.” Any entries you may have made to those fields will be saved even while the field is hidden. The page will be rearranged as necessary to allow the selected fields to appear. You can make appropriate entries into these fields, and click “Update” to save your changes. To remove a field from the display, un-check it on the left, then click “Refresh.” Any entries you may have made to those fields will be saved even while the field is hidden.

New Assignment

Grade Explanation

Inputting Grades Insert grades from Assignments list Insert grades from Assignments list –This screen allows for you to view: Original Grade Original Grade Retake Grade Retake Grade Points Added (to the assignment) Points Added (to the assignment) Override Grade Override Grade Late Late Do Not Drop (Gradebook defaults to drop three grades) Do Not Drop (Gradebook defaults to drop three grades) Notes and Modifications Notes and Modifications

Applied Modifications The “A” tells you that points were added to the grade. The “N” tells you that a note is attached to the grade. The “X” means that this grade will not be dropped, even if it is the lowest score. The “L” indicates that the assignment was late, and the “R2” tells you that the score represents the second retake opportunity. Hover the mouse over any of these symbols to see the details related to the symbol. The “A” tells you that points were added to the grade. The “N” tells you that a note is attached to the grade. The “X” means that this grade will not be dropped, even if it is the lowest score. The “L” indicates that the assignment was late, and the “R2” tells you that the score represents the second retake opportunity. Hover the mouse over any of these symbols to see the details related to the symbol.

Special Ed Modifications To select the special education modification codes, simply click on the modifications box and check box window will appear with the modifications. To select the special education modification codes, simply click on the modifications box and check box window will appear with the modifications. The teacher then checks the modifications that apply to the student then clicks OK. A code will appear around the grade to view the modifications applied. The teacher then checks the modifications that apply to the student then clicks OK. A code will appear around the grade to view the modifications applied.

Training Resources Materials posted on GATS website Materials posted on GATS website –Teacher’s Manual –Administrator’s Manual –Online Tutorials –Campus Presentations

Fall Training After-Hours Sessions (Burnet) After-Hours Sessions (Burnet) –2 hours (4:30-6:30) On-Campus training by campus GATS Contact On-Campus training by campus GATS Contact Office of Instructional Technology Office of Instructional Technology –GATS Contacts: Stephanie Correa, ext. 124 Stephanie Correa, ext. Laura Lopez, ext. 127 Laura Lopez, ext.

Have a Great Year! “The important thing is not so much that every child should be taught, as that every child should be given the wish to learn.” John Lubbock